Bid - Ready-Mix Concrete Bidpdf
| Agency: | City of Tuscaloosa |
|---|---|
| State: | Alabama |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16883851064336857 |
| Posted Date: | Mar 18, 2024 |
| Due Date: | Apr 2, 2024 |
| Source: | Members Only |
| Name | End Date | Issued By |
|
April 2, 2024, 10:00 AM | Purchasing |
Attachment Preview
SUBMIT
BIDS TO:
BID TITLE
CITY OF TUSCALOOSA
P.O. BOX 2089
TUSCALOOSA, AL 35403
PURCHASING OFFICE
2201 UNIV. BLVD.
TUSCALOOSA, AL 35401
INVITATION TO BID
READY-MIX CONCRETE
PAGE 1 OF
_9__PAGES
BIDS WILL BE OPENED AT 10:00AM CST ON APRIL 2, 2024, IN THE OFFICE OF THE
PURCHASING AGENT, 2201 UNIVERSITY BLVD. TUSCALOOSA, AL 35401 AND MAY NOT
BE WITHDRAWN FOR THIRTY (30) DAYS AFTER SUCH DATE & TIME.
BID NO.
9070-040224-1
ISSUE DATE
03/18/24
MAYOR
WALTER MADDOX
Vendor Information
(SECTION TO BE COMPLETED BY VENDOR)
COUNCIL MEMBERS
___________________________________________________
MATTHEW WILSON
KIP TYNER
Company Name (Please Print)
RAEVAN HOWARD
JOHN FAILE
NORMAN CROW
CASSIUS LANIER
____________________
______________________
LEE BUSBY
Phone Number
Point of Contact
PURCHASING AGENT
AMANDA GANN
___________________________________________________
Email Address
GENERAL CONDITIONS OF INVITATIONS TO BID
1. PREPARATION OF BIDS
Bids will be prepared in accordance with the following:
Clear Form Save As
(a) Our enclosed Bid forms are to be used in submitting your bid.
(b) All information required by the Bid form shall be furnished. The bidder shall print or type his name and manually sign the
schedule and each continuation sheet on which any entry is made.
(c) Unit prices shall be shown and where there is an error in extension of price, the unit price shall govern.
(d) Proposed delivery time must be shown and shall include Sundays and holidays.
(e) Bidder will not include federal taxes nor State of Alabama sales, excise, and use taxes in bid prices as the City is exempt
from payment of such taxes. An exemption certificate will be signed where applicable upon request.
(f) Bidders shall thoroughly examine the drawings, specifications, schedule, instructions and all other contract documents.
(g) Bidders shall make all investigations necessary to thoroughly inform themselves regarding plant and facilities for delivery
of material and equipment as required by the bid conditions. No plea of ignorance by the bidder of conditions that exist
or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary
examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be
accepted as a basis for varying the requirements of the City or the compensation to the vendor.
(h) Bidders are advised that all City Contracts are subject to all legal requirements provided for in the Purchasing ordinance
and/or State and Federal Statutes.
2. DESCRIPTION OF SUPPLIES
(a) Any manufacturer's names, trade names, brand name, or catalog numbers used in specifications are for the purpose of
describing and establishing general quality levels. SUCH REFERENCES ARE NOT INTENDED TO BE RESTRICTIVE. Bids will
be considered for any brand which meets the quality of the specifications listed for any items.
(b) Bidders are required to state exactly what they intend to furnish, otherwise they shall be required to furnish the items as
specified.
(c) Bidders will submit, with their proposal, data necessary to evaluate and determine the quality of the item(s) they are
bidding.
3. SUBMISSION OF BIDS
(a) Bids and changes thereto shall be enclosed in sealed envelopes addressed to Amanda Gann, Purchasing Agent, 2201
University Blvd., Tuscaloosa, Alabama 35401. The name and address of the bidder, the date and hour of the bid opening
and the material or service bid on shall be placed on the outside of the envelope.
(b) Bids must be submitted on the forms furnished. Telegraphic bids will not be considered.
4. REJECTION OF BIDS
(a) The City may reject a bid if:
1. The bidder misstates or conceals any material fact in the bid, or if,
2. The bid does not strictly conform to the law or requirement of bid, or if,
3. The bid is conditional, except that the bidder may qualify his bid for acceptance by the City on an "all or none" basis,
or a "low item" basis. An "all or none" basis bid must include all items upon which bids are invited.
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READY-MIX CONCRETE
BID NO. 9070-040224-1
Bidder Company Name
Bidder Signature
GENERAL CONDITIONS OF INVITATIONS TO BID
(b) The City may, however, reject all bids whenever it is deemed in the best interest of the City. The City may also waive any
minor informalities or irregularities in any bid.
5. WITHDRAWAL OF BIDS
(a) Bids may not be withdrawn after the time set for the bid opening for a period of time as specified.
(b) Bids may be withdrawn prior to the time set for the bid opening.
6. LATE BIDS OR MODIFICATIONS
(a) Bids and modifications received after the time set for the bid opening will not be considered.
(b) Modifications in writing received prior to the time set for the bid opening will be accepted.
7. CLARIFICATIONS OR OBJECTION TO BID SPECIFICATIONS
If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of the specifications or other
bid documents of any part thereof, he may submit to the Purchasing Agent on or before five (5) days prior to scheduled
opening a request for clarification. All such requests for information shall be made in writing and the person submitting the
request will be responsible for its prompt delivery. Any objection to the specifications and requirements as set forth in this
bid must be filed in writing with the Purchasing Agent on or before five (5) days prior to scheduled opening.
8. DISCOUNTS
(a) Bidders may offer a cash discount for prompt payment; however, such discounts shall NOT be considered in determining
the lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in the unit prices
quoted.
(b) In connection with any discount offered, time will be computed from the date of receipt of supplies or services or from
the date a correct invoice is received, whichever is the later date. Payment is deemed to be made on the date of mailing
of the check.
9. SAMPLES
Samples, when required, must be submitted within the time specified at no expense to the City of Tuscaloosa. If not
destroyed or used up during testing, samples will be returned upon request at the bidder's expense, unless stated otherwise
in Special Conditions or Specifications. Each individual sample must be labeled with the bidder’s name and manufacturer's
brand name and number.
10. AWARD OF CONTRACT
(a) The contract will be awarded to the lowest responsible bidder based upon the following factors: quality; conformity with
specifications; purpose for which required; terms of delivery; transportation charges; dates of delivery.
(b) The city reserves the right to accept and award item by item, and/or by group, or in the aggregate, unless the bidder
qualifies his bid by specified limitations. Re Par.4(a)3.
(c) Prices quoted must be FOB Destination to Tuscaloosa with all transportation charges prepaid unless otherwise specified
in the Invitation to Bid.
(d) A written award of acceptance (Purchase Order), mailed or otherwise furnished to the successful bidder shall result in a
binding contract.
(e) If two or more bids received are for the same total amount or unit price, quality and service being equal, the contract
shall be awarded to a local bidder.
(f) The term of this contract shall be for a period of one (1) year from the date of the Purchase Order hereof and shall
automatically renew each year for up to two (2) years for a total maximum contract term of three (3) years from the date
of execution hereof, unless sooner terminated pursuant to the provision herein provided. However, either party may
elect not to renew the contract by giving the other party thirty (30) days written notice prior to the anniversary date, in
which event the contract shall terminate on the anniversary date.
(g) For the life of the contract no price increase from the original bid prices shall be allowed.
(h) Failure to adhere to any or all terms, conditions and specifications set forth in the contract by the bidder/contract holder
may result in immediate termination of the contract. Should termination occur for these reasons, the bidder holding the
contract may be declared a non-responsible bidder and this may result in the rejection of any future bids submitted to
the City by the bidder/contract holder.
(i) Contract award to purchase the materials covered in this Invitation to Bid and the purchase contract shall be construed
and governed by the laws of the State of Alabama and each party hereto agrees to be subject to the jurisdiction of the
courts if the State of Alabama.
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READY-MIX CONCRETE
BID NO. 9070-040224-1
Bidder Company Name
Bidder Signature
GENERAL CONDITIONS OF INVITATIONS TO BID
11. DELIVERY
(a) Deliveries are to be FOB Destination unless otherwise specified in the Invitation to Bids.
(b) Deliveries are to be made during regular business hours.
12. CONDITION OF MATERIALS AND PACKAGING
All items furnished must be new and free from defects. No others will be accepted under the terms and intent of this bid. All
containers shall be new and suitable for storage or shipment, and price bid shall include standard commercial packaging.
13. CLAIMS
Successful bidder(s) will be responsible for making any and all claims against carriers for missing or damaged items.
14. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS
Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this bid and subsequent
contract(s).
15. PROVISION FOR OTHER AGENCIES
Unless otherwise stipulated by the bidder, the bidder agrees when submitting his bid to make available to all City agencies,
departments, and in-city municipalities the bid prices he submits, in accordance with the bid terms and conditions, should
any said department, agency, or municipality wish to buy under this proposal.
16. COLLUSION
The bidder, by affixing his signature to this proposal, agrees to the following: "Bidder certifies that his bid is made without
previous understanding, agreement, or connection with any person, firm, or corporation making a bid for the same items and
is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action".
17. VARIANCE IN CONDITIONS
Any and all special conditions and specifications attached hereto which vary from General Conditions shall have precedence.
18. MINORITY / DISADVANTAGED BUSINESS ENTERPRISE PROGRAM
The City of Tuscaloosa has voluntarily adopted a Minority / Disadvantaged Business Enterprise (“MBE/DBE/WBE”) Program
called Tuscaloosa Builds, which is designed to encourage the participation and development of minority and disadvantaged
business enterprises and to promote equal business opportunities to the fullest extent allowed by state and federal law. To
learn more about this program, visit the City’s website at www.tuscaloosa.com.
SPECIAL CONDITIONS ** PRELIMINARY BID TAB WILL BE POSTED ON THE CITY’S WEBSITE ONCE AVAILABLE at https://www.tuscaloosa.com/bids.
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READY-MIX CONCRETE
BID NO. 9070-040224-1
Bidder Company Name
Bidder Signature
SPECIAL CONDITIONS
The General Conditions of Invitations to Bid and any Special Conditions stated shall be considered as part of the
specifications of the bid.
Reference to brand names and numbers is descriptive, but not restrictive, unless otherwise specified. Bids on equivalent items
meeting the standards of quality thereby indicated will be considered, providing the bid clearly describes the article offered
and indicates how it differs from the referenced brands. Descriptive literature and manufacturer’s specifications plus any
supplemental information necessary for comparison purposes must be submitted with the bid or the bid on that item will be
rejected. Determination as to whether an item submitted for bid meets specifications shall be the sole responsibility of City
personnel. Failure to include this information will subject a bid to rejection. Reference to literature submitted with a previous
bid or on file with the Division of Purchasing will not satisfy this requirement. The burden is on the bidder to demonstrate that
the item bid is equivalent to the item specified in the ITB. Any exceptions taken to any item(s) must be fully explained in
written detail on bidders’ letterhead and attached to the bid when submitted.
Awards shall be made or contracts entered into with the lowest responsible bidder(s) meeting all specifications and terms and
conditions established by the Division of Purchasing. The Division of Purchasing reserves the right to determine the lowest
responsible bidder on the basis of an individual item or group of items. Delivery dates may be a factor in awards.
All items will be ordered on an as needed basis. There are no minimum order guarantees and no estimates for expected annual
purchases.
Questions concerning the bid process should be directed to Amanda Gann at agann@tuscaloosa.com.
Questions concerning Specifications should be directed to Ronny Hatfield at rhatfield@tuscaloosa.com.
Any addenda issued for this bid will be posted on the City Of Tuscaloosa website at http://www.tuscaloosa.com/bids.
It is the responsibility of the bidder to check this page for any addendums before submitting their bid.
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READY-MIX CONCRETE
BID NO. 9070-040224-1
Bidder Company Name
Bidder Signature
SPECIAL CONDITIONS
BID DOCUMENTS, BID SUBMISSION & BID OPENING
Bid Documents include:
1. These IFB pages are to be used in submitting your bid.
a. Complete IFB via the fillable PDF provided or typed text when available.
2. Include any necessary literature and/or specifications outlined in this document.
3. Include any additional information, forms, samples, or documents that are requested in this document.
4. Provide completed certified W9, which a template can be found at https://www.irs.gov/pub/irs-pdf/fw9.pdf.
5. When applicable, completed and signed Addendums. It is the responsibility of the bidder to monitor the City’s webpage for
any addendums before submitting their bid.
NOTE: Sheet(s) submitted without Company Name & Signature WILL NOT be considered for bid award.
Addendums and Preliminary bid tabs are posted on the city’s website at https://www.tuscaloosa.com/bids
Options for Bid Submission:
1. Electronic Submission
Submission of the bid documents as .pdf files can now be done at www.centralbidding.com. For any questions about the electronic
bid document submission process, please contact City of Tuscaloosa Purchasing or Central Bidding at 225-810-4814 or
support@centralbidding.com.
2. Submitting Bids by Mail/Package Carrier
Bidders who submit bids by mail or package carriers should do the following:
a. Correctly label the outer envelope as instructed in this bid document to ensure proper identification and delivery to
Purchasing.
b. Use a shipping method that includes tracking information and an estimated delivery time. USPS standard mailing without
tracking is not recommended.
c. Do not wait until the last minute. Allow at least a day’s cushion in case deliveries are delayed unexpectedly.
Bid submissions shall be submitted in a sealed envelope and addressed to:
Amanda Gann, Purchasing Agent, 2201 University Blvd., Tuscaloosa, AL 35401.
The name and address of the bidder, the date and hour of the bid opening and the Bid Title shall be placed on the outside of the envelope.
One bid per sealed envelope.
Failure to properly address, package, and label sealed envelope may result in bid rejection.
Note: Keep in mind that the City is not responsible for deliveries from mail/package carriers that are delivered after the bid deadline.
3. Submitting Bids by Hand
Bidders submitting bids by hand must enter at the City Hall complex entrance located on the 4th level of the City’s Intermodal Facility
parking deck; the entrance to the deck is located on 7th Street beside Government Plaza. Bidders are to turn in sealed bids to the
security guard on duty at the desk. Security will notify Purchasing that a bid has been delivered.
Bid submissions shall be submitted in a sealed envelope and addressed to:
Amanda Gann, Purchasing Agent, 2201 University Blvd., Tuscaloosa, AL 35401.
The name and address of the bidder, the date and hour of the bid opening and the Bid Title shall be placed on the outside of the envelope.
One bid per sealed envelope.
Failure to properly address, package, and label sealed envelope may result in bid rejection.
Bid Opening
Bid openings are public. If bidders choose to attend the bid opening, all attendees shall be healthy and display no symptoms of sickness.
In regard to bid openings, any date changes will be published in an addendum and posted on our City’s website at
https://www.tuscaloosa.com/bids.
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