Request for Proposals - Galena Solar Electrical
| Agency: | Tanana Chiefs Conference |
|---|---|
| State: | Alaska |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16897180813168919 |
| Posted Date: | Apr 1, 2024 |
| Due Date: | Apr 22, 2024 |
| Source: | Members Only |
Request for Proposals – Galena Solar Electrical
April 1, 2024
The Louden Tribe (Tribe) requests proposals for the award of a contract for procurement, electrical installation, commissioning, and system integration services for a solar array and microgrid controller in the community of Galena, AK whose power output is integrated into the City of Galena owned electric distribution system. The microgrid controller specified in the attached documents will be procured by the Tribe but installed by the Electrical contractor. A separate RFP LT-FY24-002 will be put out at the same time for a contractor to install the racking and solar panels. Contractors are encouraged to submit joint proposals if necessary to comprehensively meet the separate project components identified in the scope of services. This Request for Proposals (RFP) details the overall scope of services desired, identifies specific qualifications, and required skills. Responses to this RFP will be used to select and negotiate with a qualified contractor(s) to provide the services described in the RFP. The Tribal Council will approve the award of this contract based on the evaluation criteria identified in this RFP.
This RFP is contingent on a grant being negotiated for funding and does not commit the Tribe to enter into a contract, nor does it obligate the Tribe to pay for any costs incurred in the preparation and submission of responses to this RFP. The funding for this project will be covered under a US Department of Energy Grant that has been conditionally approved but which is being negotiated as this RFP is out for bid. The Tribe reserves the right at its sole discretion: to make selections of one or more contractors, to reject any or all submissions, to issue subsequent RFPs, to remedy technical errors in the RFP process, and to enter into a contract for
all or some of the services described in this RFP.
Proposals must be received by the Louden Tribe, P.0. Box 244, Galena, Alaska 99741 or at the Tribal office located in Galena, Alaska 99741, by 12:00 p.m., local time on Monday April 22nd, 2024. All proposals must be emailed to Louden Tribe Tribal Administrator Brooke Sanderson – brooke.sanderson@loudentribe.com and their Project Manager at Tanana Chiefs Conference Edward Dellamary- Edward.Dellamary@tananachiefs.org.
Proposals received after the deadline will not be considered. FACSIMILE PROPOSALS WILL NOT
BE ACCEPTED. Deadline for questions is Wednesday April 17th at 4:30 PM. RFP documents and supporting information may be obtained from Tanana Chiefs
Conference at https://www.tananachiefs.org/category/bids/ or by calling (907) 452-8251, ext. 3279 and reaching out to Edward Dellamary, TCC Energy Program Manager. Supporting information that is available include a map of the community, photos and an electrical planset.
Attachment Preview
Louden Tribe Solar PV Electric, Com, Controller RFP
Invitation to Bid No: LT-FY24-003 ; Electrical
Publishing Date: Friday March 29th, 2024
Bid Due Date: Monday April 22nd, 2024
Louden Tribe Contact:
Brooke Sanderson
Louden Tribal Administrator
907-656-1711
brooke.sanderson@loudentribe.com
Tanana Chiefs Conference Contact:
Edward Dellamary
T.C.C. Rural Energy Specialist
907-452-8251 x3279
edward.dellamary@tananachiefs.org
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Louden Tribe
Solar PV Electric, Com, Controller RFP
Specification & Contract Documents
January 2024
Contents
Louden Tribe Invitation to Bid LT-FY24-003 .......................................................................................... 3
SECTION 1 - Instructions to Bidders: ..................................................................................................... 4
SECTION 2 - EVALUATION CRITERIA ............................................................................................ 6
Award: ..................................................................................................................................................... 6
Louden Tribe Invitation to Bid LT-FY24-003 ...................................................................................... 7
NON‐COLLUSION AFFIDAVIT............................................................................................................ 8
Bid Schedule ........................................................................................................................................... 8
CONTRACTORS QUALIFICATION QUESTIONNAIRE ................................................................ 10
Part 2 - General Provisions..................................................................................................................... 11
Scope of Work ...................................................................................................................................... 11
Measurement and Payment ............................................................................................................... 11
Insurance Requirements ..................................................................................................................... 11
Part 3 – Map of Galena ........................................................................................................................... 14
Part 4 – Design Documents.................................................................................................................... 15
2
Louden Tribe
Solar PV Electric, Com, Controller RFP
Specification & Contract Documents
January 2024
Louden Tribe Invitation to Bid LT-FY24-003
The Louden Tribe (Tribe) requests proposals for the award of a contract for procurement,
electrical installation, commissioning, and system integration services for a solar array and micro-
grid controller in the community of Galena, AK whose power output is integrated into the City of
Galena owned electric distribution system. The microgrid controller specified in the attached
documents will be procured by the Tribe but installed by the Electrical contractor. A separate RFP
LT-FY24-002 will be put out at the same time for a contractor to install the racking and solar
panels. Contractors are encouraged to submit joint proposals if necessary to comprehensively
meet the separate project components identified in the scope of services.
This Request for Proposals (RFP) details the overall scope of services desired, identifies specific
qualifications, and required skills. Responses to this RFP will be used to select and negotiate with
a qualified contractor(s) to provide the services described in the RFP. The Tribal Council will
approve the award of this contract based on the evaluation criteria identified in this RFP.
This RFP is contingent on a grant being negotiated for funding and does not commit the Tribe
to enter into a contract, nor does it obligate the Tribe to pay for any costs incurred in the
preparation and submission of responses to this RFP. The funding for this project will be
covered under a US Department of Energy Grant that has been conditionally approved but which
is being negotiated as this RFP is out for bid. The Tribe reserves the right at its sole discretion:
to make selections of one or more contractors, to reject any or all submissions, to issue
subsequent RFPs, to remedy technical errors in the RFP process, and to enter into a contract for
all or some of the services described in this RFP.
Proposals must be received by the Louden Tribe, P.0. Box 244, Galena, Alaska 99741 or at
the Tribal office located in Galena, Alaska 99741, by 12:00 p.m., local time on Monday April
22nd, 2024. All proposals must be emailed to Louden Tribe Tribal Administrator Brooke
Sanderson - brooke.sanderson@loudentribe.com and their Project Manager at Tanana
Chiefs Conference Edward Dellamary- Edward.Dellamary@tananachiefs.org. Proposals
received after the deadline will not be considered. FACSIMILE PROPOSALS WILL NOT
BE ACCEPTED. Deadline for questions is Wednesday April 17th at 4:30 PM.
RFP documents and supporting information may be obtained from Tanana Chiefs
Conference at https://www.tananachiefs.org/category/bids/ or by calling (907) 452-8251, ext.
3279 and reaching out to Edward Dellamary, TCC Energy Program Manager. Supporting
information that is available include a map of the community, photos and an electrical planset.
Major components of the project are outlined in the attached plans and include the following:
1. Procurement and installation of both DC and AC electrical equipment for the 1.483 MW
DC / 1MWAC grid tied solar PV system integrated into the Galena, AK electrical
distribution system targeted installation date between summer 2024 to spring of 2025;
preference is to begin with trenching, installation of equipment on the existing inverter
rack, and installation of the transformer during 2024 and complete the rest of the
electrical scope of work once the solar array is finalized in spring of 2025. Installation of
protective screen behind solar panels after wiring to protect DC wiring and installation of
Louden supplied transformer
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Louden Tribe
Solar PV Electric, Com, Controller RFP
Specification & Contract Documents
January 2024
2. Installation of pre-specified Ageto Microgrid controller into Galena powerhouse;
contractor will coordinate with the City of Galena and Ageto Energy LLC. Installation of
microgrid controller includes only supplying power and communication cable to the
Ageto ARC Cabinet device. Separate contractor will finalize the installation of the Ageto
Microgrid Controller.
3. Installation of communication equipment to connect PV Array with Galena Powerhouse
controls
4. Trenching will be outside of the scope of this RFP; however, the electrical administrator
will still purchase materials needed : cables, and conduits, and installation.
5. Contractor to install protective material, hardware cloth; on the back side of the array to
protect arrays and abide to NEC
6. Management of all material shipments into the community
7. Contractor must be working under Alaskan Electrical Administrators License per Alaskan
code
8. Contractor will work with the Utility on the integration of the solar array, specifically the
transformer that has been purchased by the Tribe will be hooked up on the low voltage
side by the electrical administrator and the high voltage side will be done by another
contractor who will be responsible for mounting the transformer
The tribe reserves the right to waive informalities not inconsistent with the law and reject any or
all bids.
Available on Tanana Chiefs Conference website: https://www.tananachiefs.org/category/bids/
SECTION 1 - Instructions to Bidders:
The community of Galena, and project partners in the region are actively working to reduce
diesel fuel consumption and costs and are moving toward diesels-off operation on their
islanded microgrid through the use of solar energy, battery storage, and advanced grid-
forming inverters and control systems. As a future component of the Galena Alaska microgrid
system there will be a 1-2MW battery energy storage system. TCC Project Managers have
confirmed with Ageto controller product designers that the system can be configured to work
effectively in solar integration mode without the use of battery energy storage. A Battery
Energy Storage System (BESS) will be integrated into the Galena Alaska Electric Grid at a
future date and will be expected to integrate with the Ageto supervisory control however that
portion of the project is not included as part of this RFP. The proposed solar PV array or
arrays for Galena will need to be integrated into the Galena, Alaska electrical distribution
systems similar to other functional Solar PV-Diesel hybrid systems operating in Shungnak,
Noatak and Hughes, Alaska.
The Project is funded with both US Department of Energy Clean Energy Deployment on
Tribal Lands funding and State of Alaska Renewable Energy Fund monies and must
subscribe to pertinent DOE and State of Alaska requirements.
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Louden Tribe
Solar PV Electric, Com, Controller RFP
Specification & Contract Documents
January 2024
In addition to the above responsibilities, the Contractor will be required to:
• Travel to Galena
• Work together with the representatives of the following organizations during the stay in
the Community and while performing the actual installation: Galena Tribal Council, City
of Galena, Tanana Chiefs Conference, Sustainable Energy for Galena Alaska (SEGA)
• Coordinate with CITY engineers for integration, commissioning, and operation and
comply with all CITY safety requirements
• Use local labor force to maximum extent possible
• Provide training for community designated representatives, SEGA and CITY utility
operators
Proposal Format: Proposals must be typewritten or prepared in ink and must be attached to the
form provided in this RFP. No oral, telephone, or facsimile proposals will be accepted.
Conformance to Proposal Requirements: Proposals must conform to the requirements of the
RFP. All necessary attachments (residency statement, references, descriptive literature, etc.)
must be submitted with the proposal. Proposal rates must be stated as indicated in the proposal.
Failure to comply with all requirements of the RFP may result in proposal rejection.
Exceptions: Any deviation from proposal specifications, terms and conditions may result in
proposal rejection.
Time of Completion: Contractor must be able to complete the installation & integration of the
electrical equipment for the solar array, installation of communication equipment, and micro-grid
controller installation before July 31, 2025. Contract shall terminate on or before September 30th,
2025, unless extended by mutual agreement.
Signature on Proposal: An authorized representative of the proposer must sign proposals in ink.
Signature on a proposal certifies that the proposal is made without collusion with any person, firm,
or corporation making a proposal for the same goods and/or services and is in all respects fair
and without collusion or fraud. Signature on a proposal also certifies that the proposal is accurate
and truthful in all respects, and that proposer has read and fully understands all proposal
specifications, terms, and conditions.
Proposal Modification: Modifications or deletions made before submitting a proposal must be
initialed in ink by the person signing the proposal. Proposals, once submitted, may be modified in
writing before the time and date set for proposal closing. Any modifications shall be prepared on
the proposer's letterhead, signed by an authorized representative, and state that the new
document supersedes or modifies the prior proposal. Modifications must be submitted in a sealed
envelope clearly marked "Proposal Modification," and identify the proposal number and closing
date.
Proposal Withdrawals: Proposals may be withdrawn in writing on proposer's letterhead signed by
an authorized representative and received by the Tribe prior to proposal closing time. Proposals
may also be withdrawn in person before proposal closing time upon presentation of appropriate
identification.
Protest of Proposal Specifications: A proposer who believes proposal specifications are
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