Proposal for Heavy Equipment and Machinery.pdf
| Agency: | Navajo Nation |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16912009743542833 |
| Posted Date: | Mar 12, 2024 |
| Due Date: | Mar 26, 2024 |
| Source: | Members Only |
Navajo Nation Division of General Services
BID No. 24-03-3270KS
Attachment Preview
REQUEST FOR PROPOSAL
BID NO: __2_4_-0_3_-_3_2_7_0_K__S______
________________________________________________________________________________
The Navajo Nation Division of General Services (DGS) is seeking qualified suppliers to provide
a bid proposal for Heavy Equipment and Machinery.
The proposal shall include one (1) original and three (3) duplicate copies of the following:
1. Fee Schedule in its own sealed envelope inside the bid packet. Clearly indicate “FEE
SCHEDULE” on the sealed envelope.
The proposer who submits the best proposal in terms of best quality and lowest cost on the
specified materials will be selected. Adherence to the bid instructions is paramount, otherwise, the
bid will be disqualified for non-compliance.
Proposal shall be delivered, in person, in a sealed envelope to:
“2024 DGS Heavy Equipment”
BID #: _2_4_-0_3_-_3_2_7_0_K_S__ – DO NOT OPEN”
Attn: Shawnevan Dale, Division Director
Division of General Services
ADMINISTRATION BUILDING #1-2nd FLOOR
Window Rock Blvd., Window Rock, Arizona 86515
OR EXPEDITED MAIL TO:
Division of General Services
Attn: Shawnevan Dale, Division Director
Administration Building #1-Second Floor
2559 Indian Route 100
Window Rock, Arizona 86515
“2024 DGS Heavy Equipment”
BID #_2_4_-_0_3_-_3_2_7_0_K_S___ – DO NOT OPEN”
Bid documents and supplemental information (if applicable) regarding the project is available
online at www.nnooc.org link: Purchasing. If there are any questions regarding this Request for
Proposal call Shawnevan Dale at (928) 871-6311 or email at sdale@navajo-nsn.gov.
Then Navajo Nation reserves the right to reject any and all proposals not within the projected
budget and may elect to award the contract not solely on the bid amount but the bidder’s
qualification. The due date for the proposal is March 26, 2024, at 5:00 pm, MDST.
INSTRUCTIONS TO BIDDERS AND GENERAL INFORMATION
SCOPE OF WORK
Equipment must be new. Pricing shall include equipment, warranty, sales tax, freight, discounts,
etc. Shipping and delivery are to the Navajo Nation Facility Maintenance Department in Fort
Defiance, Arizona.
Delivery shall be made within 120 days after a purchase order has been issued. Specifications
regarding warranty on materials shall be included in the proposal.
The Navajo Nation is not responsible for any “Down Time” including late delivery of materials,
any act of negligence on the supplier's part, and any unforeseen occurrence. These are not billable
to the Navajo Nation and will not be considered for payment.
SPECIFICATIONS
See Attached Specifications.
CONDITIONS GOVERNING THE INVITATIONS FOR BIDS
Must be an authorized and fully certified licensed dealership that meets all the standards and
qualifications of the vehicle manufacturers. Since the Navajo Nation is a Sovereign government,
all contracts entered shall comply with all Navajo Nation laws, rules, and regulations as well as
applicable federal laws, rules, and regulations.
AWARD OF BID – REJECTION OF BID
The DGS reserves the right to accept bids all or in part. At the time of acceptance, the DGS also
reserves the right to increase or decrease quantities of any item at the same price bid. The DGS
reserves the right to reject any or all bids or to accept any bid that in its judgment will be in the
best interest of the general public. It is the intention to award the contract to the lowest responsible
bidder best meeting the requirement.
PREFERENCE OF NAVAJO AND INDIAN-OWNED BUSINESS
Preference for Navajo and Indian-owned businesses will be given under the Navajo Nation
Business Opportunity Act, 5 NNC §201 et. Seq. and the Navajo Nation Procurement Act 12 NNC
§303. Certification of Navajo Owned Business will be assured by a certificate held by the Navajo
Business Regulatory Department.
NAVAJO NATION SALES TAXES
All work performed within the territorial jurisdiction of the Navajo Nation is subject to the six
percent (6%) Navajo Sales TAX. 24 N.N.C §601 et. Seq. The Navajo Nation shall withhold from
each payment to the “CONTRACTOR” 6% of the total invoice amount associated with work
performed within the Navajo Nation. This account reflects the Navajo Sales Tax due on such
invoice amount. This 6% shall be transferred to the Office of the Navajo Tax Commission as a
payment of the tax on behalf of the “CONTRACTOR”.
BID INSTRUCTIONS
All bid proposals shall be submitted in a sealed envelope, marked, and addressed as follows:
“2024 DGS Heavy Equipment”
BID #:_2_4_-_0_3-_3_2_7_0_K__S____– DO NOT OPEN”
The name and address of the bidding firm should be shown in the upper left-hand corner of the
envelope.
EVALUATION AND CRITERIA
Each bid must be accompanied by a letter of transmittal. The letter of transmittal shall contain the
following:
1. Provide Statements of Qualifications.
2. Identify the name, title, and telephone numbers of the person authorized to negotiate on
behalf of the organization.
3. Certified licensed dealership that meets all standards and qualifications.
4. Navajo Preference Certificate of Eligibility issued by the Navajo Business Regulatory
Department.
5. Required Insurance documents, i.e. Certificate of Liability Insurance.
6. Completed and signed W-9 Form.
7. Completed and signed Navajo Nation Certification Regarding Debarment and
Suspension.
The following point criteria will be used by the bid committee in the selection process for contract
award. Proposals will be evaluated to determine the best vendor.
EVALUATION CRITERIA
Priority 1 or 2 Vendor
a. Priority 1 Vendor (10 pts)
b. Priority 2 Vendor (5 pts)
c. Non-priority Vendor (0 pts)
Bid Organization
a. Typed proposal on 8-1/2” x 11” paper
b. Binding and Indexing
c. One Original bid with 3 copies
Letter of Transmittal
a. Provide Statement of Qualifications
b. Identifying individual(s) as specified above
c. Provide completed and signed documents, Certificate of General
Liability, NN Debarment and Suspension, and W-9 Form.
Conditions Governing the Invitation for Bids
Must be an authorized and fully certified licensed dealership that meets
all the standards and qualifications.
Proposed Cost
a. Equipment
b. Warranty
c. Extended warranty (with cost/without cost)
d. Availability
Total Possible Maximum Score
POINTS
0-10
5
15
10
60
90-100
SCHEDULE OF ACTIVITIES
1. Public Advertisement
2. Proposals Submissions
3. Bid Opening
DEADLINE
March 12, 2024
March 26, 2024
March 29, 2024
AVAILABILITY OF BID DOCUMENTS
Bid Proposal documents are available on the website at www.nnooc.org and at the Navajo Nation
Division of General Services located at the Administration Building #1-2nd Floor, Window Rock,
Boulevard, Window Rock, Arizona 86515 between the hours of 8:00 A.M. and 5:00 P.M.
(MDST) Monday through Friday. For more information, contact Shawnevan Dale, Division
Director at (928) 871-6311.
PROPOSAL SUBMISSION
Sealed bid proposals shall be submitted to the Navajo Nation Division of General Services,
Administration Building #1-Second Floor, 2559 Indian Route 100, Window Rock, Arizona 86515
before 5:00 P.M. (MDST). on March 26, 2024. Respondents who are expedited mailing their
proposals
should allow sufficient time for expedited mail delivery to ensure receipt by the time specified.
Late proposals will not be accepted.
BID OPENING
The Bid Opening meeting is scheduled for March 29, 2024. The location will be at the Division of
General Services, Window Rock, AZ 86515.
WITHDRAWAL OF BID
No bid proposal shall be withdrawn for 60 calendar days after the opening of the bid without the
consent of the owner.
DEVIATIONS
All specifications listed are intended to be preferred design and performance. Where deviations
from the specification are necessary, the bidder will render equivalent reliability or performance.
If there is insufficient room for detailing deviation, please indicate “see deviation” and attach,
clearly indicating the bullet number on any such attachments. Failure to detail all such deviations
will provide a basis for rejection of the entire proposal. Substantial deviations will not be
considered.
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