Proposal for the Newcomb Chapter Community Water Loading Station Project ADDENDUM #1
| Agency: | Navajo Nation |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16912027992423414 |
| Posted Date: | Oct 18, 2023 |
| Due Date: | Nov 3, 2023 |
| Solicitation No: | BID No. 23-09-3124LE ADDENDUM #1 |
| Source: | Members Only |
Navajo Nation Water Management Branch
BID No. 23-09-3124LE
ADDENDUM #1
Attachment Preview
ADDENDUM No. 1
TO
CONTRACT DOCUMENTS
FOR
NEWCOMB WATER LOADING STATION PROJECT
THE NAVAJO NATION
DEPARTMENT OF WATER RESOURCES
ON BEHALF OF NEWCOMB CHAPTER
Bid Number 23-09-3124LE
Issued October 17, 2023
This is ADDENDUM No. 1 to the CONTRACT DOCUMENTS FOR THE NEWCOMB WATER
LOADING STATION PROJECT, bid package published September 2023. This ADDENDUM
No. 1 consists of two (2) pages and four (4) items with two (2) attachments. All interested bidders
are hereby notified of the following modifications to the Contract Documents, as described in
detail below.
Item 1. • Extension of Bidding Period
An additional two weeks has been added to the bidding period, as indicated below:
a. The deadline for questions from Bidders is now 12:00 p.m. on Thursday, October 26th.
b. Responses to questions will be provided to all plan holders by Monday, October 30th.
c. Bids are now due Friday November 3rd, 2023 by 2 p.m.
Item 2. • Electronic Submittal of Bid Allowed
In addition to receiving sealed paper bid submittals at the office of the Engineer as described in
the advertisement for bids and Article 15 of the Instructions to Bidders, scanned copies of signed
bids in electronic PDF format will also be received for evaluation.
Article 15.01.A is hereby added to the Instructions to Bidders, and reads as follows:
A. Scanned copies of complete, signed bids in electronic PDF format may be submitted by
electronic mail (e-mail) in lieu of a paper bid. Such electronic bids must be must be e-mailed
to the Engineer at George.mihalik@soudermiller.com and be received in the Engineer’s e-
mail inbox no later than the date and time indicated in the advertisement to bid.
a. The subject line of the e-mail should state “Newcomb Chapter Water Loading
Station, Bid No. 23-09-3124LE, Bid submitted by [Name of Bidder], [Priority [1
or 2] if applicable]”
b. The scanned Bid, bid security and all other required documents shall be attached to
the Bidder’s e-mail submittal as a single PDF file.
i. The PDF filename must include the name or initials of the Bidder.
ii. The Engineer and Owner will treat the PDF file received as a sealed bid and
will not open or otherwise review its contents until the bid opening.
c. Any bid received in the Engineer’s e-mail inbox after the time indicated in the
advertisement to bid will not be considered, regardless of when the bid was sent by
the Bidder.
d. As with bids submitted in paper format, the Engineer strongly recommends that
Bidders submit electronic Bids well advance of the bid opening in case of any
unforeseen delays that could prevent receipt of the bid in time for the Bid to be
considered.
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e. Bidders are also encouraged to confirm receipt of their Bid with the Engineer by
email or phone. Cell phone number is provided below that bidders may contact in
addition to the previously referenced e-mail address.
i. Project Engineer:
George Mihalik: 505-507-1306
f. Should a bid received electronically be the apparent low bid, the apparent low bidder
shall provide their complete bid in its original paper form for review by the Engineer
and Owner prior to issuance of Notice of Award.
i. Any bidder submitting their bid electronically shall keep their original paper
bid until issuance of Notice of Award in the event that Award cannot be
made to the initial apparent low bidder after full evaluation of the bid per
these Instructions.
Item 3. • Virtual call-in option for bid-opening
In addition to attending the bid opening in person at the Office of the Engineer, bidders and other
interested parties also have the option of attending the bid open virtually via a Zoom meeting.
The Zoom log in link and details will be emailed to plan holders and are also provided below:
Join Zoom Meeting
https://us05web.zoom.us/j/84147898802?pwd=7ZiANgSUbSSvDqhhF7HjIBazLb8xt6.1
Meeting ID: 841 4789 8802
Passcode: 2mR28G
Item 4. • Pre-Bid Meeting Sign-In Sheet/Agenda
Attached are copies of the Mandatory Pre-Bid Meeting Sign-In Sheet, the Pre-Bid Agenda.
The pre-bid meeting Agenda is not an addendum and is not part of the Bid /
Contract Documents. It is not intended to modify, update or interpret the Bid / Contract
Documents in any way. In the event of any discrepancy between the Bid/Contract Documents and
the Pre-bid agenda and notes, the Bid/Contract Documents shall govern.
However, other Items of this Addendum No. 1 may formalize some information covered in the
pre-bid meeting and site visit that followed as modifications, updates, and/or clarifications to the
Contract Documents.
George Mihalik, P.E.
10/17/2023
Date
Attachments:
• Mandatory Pre-bid Meeting sign-in sheet (1 page)
• Pre-Bid Meeting Agenda (9 pages)
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Newcomb Water Loading Station Project Mandatory Pre-Bid Meeting Agenda
Thursday October 5, 2023, 12:00 pm., Newcomb Chapter House
Newcomb Water Loading Station Project
Mandatory Pre-Bid Meeting Agenda and Discussion Items
Bid Number 23-09-3124LE
Meeting Date – Thursday October 5, 2023
Meeting Time – 12:00 pm
Meeting Place – Newcomb Chapter House
DISCLAIMER:
This Agenda is not an addendum and is not part of the Bid / Contract Documents. It is
not intended to modify, update or interpret the Bid / Contract Documents in any way.
In the event of any discrepancy between the Bid/Contract Documents and this Agenda,
the Bid/Contract Documents shall govern.
1. Introductions
a. Owner - Navajo Nation Water Management Branch
b. Owner – Newcomb Navajo Chapter
c. Regulatory Agency - Navajo Office of Labor Relations
d. Engineer – Souder, Miller & Associates (SMA)
e. Other: _____________________
2. Purpose of Meeting
a. This mandatory Pre-Bid meeting is provided to review the project and complete a site
visit.
b. Please be sure to sign in to ensure eligibility to bid.
3. Questions During the Meeting
a. Please feel free to ask questions during the meeting, including about the
documents/design.
b. Please state your name and company when asking questions for documenting in the
meeting notes.
4. Site Visit Required by Bidders After the Meeting
a. A mandatory site visit/tour will follow this meeting.
i. Bidders may request additional site visits through the Engineer during bidding.
DISCLAIMER: This Agenda is not an addendum and is not part of the Bid / Contract Documents. It is not intended to modify, update or interpret
the Bid / Contract Documents in any way. In the event of any discrepancy between the Bid / Contract Documents and this Agenda, the Bid /
Contract Documents shall govern.
Page 1 of 9
Newcomb Water Loading Station Project Mandatory Pre-Bid Meeting Agenda
Thursday October 5, 2023, 12:00 pm., Newcomb Chapter House
5. Brief Project Description
This project consists of the construction of a water loading station comprised of a
prefabricated building, concrete pad, metered water line service, electrical service and parking
lot modifications to serve water to community members within Newcomb Navajo Chapter.
Location:
The loading station is to be constructed east of Newcomb’s Chapter House. The project area is
just west of Highway NM 491, approximately 60 miles (1 hour) North of I-40/Gallup, NM.
Engineer’s Estimate: Approximately $150,000.
6. Contract documents may be downloaded from Engineer’s website
a. www.soudermiller.com.
b. Has anyone had issues accessing or downloading the documents?
7. Discussion and overview of plans and sequence of work
8. Bid Requirements
a. Refer to Bid Documents. Please remember to complete the following. Note this is not an
exhaustive list:
i. Carefully fill out Bid Form (double check your math)
1. Note 6% Navajo sales tax is not to be included in bid prices.
2. Fill out acknowledgement of any Addendum (Article 3 of the Bid Form)
3. Fill in Contractor’s License
4. Make sure to complete the required acknowledgements to Bid (Article 8
of Bid Form).
ii. Make sure to provide the required attachments to the Bid (listed in Article 6 of
Bid Form)
1. Bid Security/Bid Bond, blank form is provided if needed.
2. Bidder’s qualifications statement, using the provided form.
a. Supplemental attachments are welcome but be sure to
complete the provided form at a minimum.
3. List of proposed subcontractors, using the provided form.
4. Four Navajo Nation forms provided in Appendix A.
5. List of equipment, using the provided form.
DISCLAIMER: This Agenda is not an addendum and is not part of the Bid / Contract Documents. It is not intended to modify, update or interpret
the Bid / Contract Documents in any way. In the event of any discrepancy between the Bid / Contract Documents and this Agenda, the Bid /
Contract Documents shall govern.
Page 2 of 9
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