Proposal Road Improvement Project in Dennehotso, AZ.pdf
| Agency: | Navajo Nation |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16912370093347656 |
| Posted Date: | Apr 5, 2024 |
| Due Date: | May 2, 2024 |
| Source: | Members Only |
Navajo Nation Division of Transportation
BID No. 24-03-3293LE
Attachment Preview
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Navajo Nation Division of Transportation
Request for Proposal (RFP)
Bid No. 24-03-3293LE
The Navajo Division of Transportation (Navajo DOT) is soliciting proposals to construct “N6461(1-
2)/N6460(1)1,2&4 Road Improvement Project in Dennehotso, AZ”. The proposed work consists
of grading and drainage; a Geosynthetic Reinforced Soil-Integrated Bridge System (GRS-IBS)
bridge; placement of aggregate base course and hot asphalt pavement; box culvert construction;
installation of drainage structures, gabion wall, cattleguard, signs, striping, guardrail, and
waterline relocations; and other miscellaneous work as called for in the design plans and
specifications for this 5.72 mile roadway project located in Dennehotso, AZ, Apache County,
Navajo Nation.
Proposals will be subject to all requirements specified in RFP No. 24-03-3293LE. The RFP
package will be available for download from the Navajo DOT website
(https://navajodot.org/rfp%2Frfq), beginning April 4, 2024 at 10:00 AM MDST.
A MANDATORY Pre-Proposal Meeting will be held on Wednesday, April 10, 2024 at 10:00 AM
MDST at the Dennehotso Chapter House. The Pre-Proposal Meeting will consist of a brief
presentation explaining the Project Scope and the necessary items required to be submitted as
part of the RFP. Contractors are encouraged to conduct a field review of the project site on their
own.
Proposal and bid package must be physically submitted to the following address by May 2, 2024,
no later than 4:00 PM MDST:
Navajo Division of Transportation
Attention: Ardaniel Begay
Navajo Transportation Complex
#16 Old Coal Mine Road
Mentmore, NM 87319
(505) 371-8351
The Navajo Nation Business Opportunity Act and Navajo Preference Act shall apply to this
project. Prospective bidders are encouraged to familiarize themselves with these provisions.
Having preference does not guarantee the award of the project. Competitive Sealed Proposals
under the Navajo Nation Business Opportunity Act shall be utilized in the selection of the
Contractor. Refer to 12 N.N.C. §332 Competitive Sealed Proposals.
The Navajo Nation reserves the right to waive any formalities or irregularities in the Request for
Proposals and/or to reject any or all bids; to be the sole judge of the suitability of the materials
offered and to award a contract for the furnishing of services it deems to be in the best interest
of the Navajo Nation.
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PROPOSAL SUBMITTAL
All proposals MUST have the Prospective Respondent’s name and contact information on the outside of
the Sealed Proposal and Proposal Cost (envelopes). If not included, it will be considered “Non-
Responsive.”
All proposals are to be submitted to:
Navajo Division of Transportation
Attention: Ardaniel Begay
Navajo Transportation Complex
#16 Old Coal Mine Road
Mentmore, NM 87319
Phone: (505) 371-8351
All proposals and bid schedule shall be sent in sealed envelope, clearly marked with the following information:
Respondent’s Contact Information
RFP Bid Number:
Bid 24-03-3293LE
Project Name:
N6461(1-2)/N6460(1)1,2&4
Contact Person:
Ardaniel Begay
Navajo Division of Transportation
Work Phone: (505) 371-8351
Email: abegay@navajodot.org
Please submit one (1) original and five (5) copies of proposals.
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PART I
INFORMATION ONLY – NO RESPONSE TO THIS SECTION IS REQUIRED
A. This Request for Proposal (RFP) provides the prospective respondents with sufficient information
that will enable them to prepare and submit a proposal for consideration.
B. This RFP contains the instructions governing the proposals to be submitted and the materials to be
included. These are mandatory requirements which must be met to be eligible for consideration.
Failure to adhere will result in a “Non-Responsive” Status.
C. SCHEDULE OF ACTIVITIES AND TIMELINES:
Schedule of Activities
Mandatory Pre-Proposal Meeting at
Dennehotso Chapter House
Prospective respondents “Inquiry Timeline.”
Questions regarding this RFP must be
submitted in writing, by fax or email prior to this
date. No questions accepted after this date.
Written responses to written questions will be
distributed in writing through an Addendum
issued on this date.
Due date for all proposals
Opening of proposals and evaluations by the
Review Panel
Selection of Contractor
Timelines
Wednesday, April 10, 2024, at 10:00 a.m.
MDST
Wednesday, April 17, 2024, by 3:00 p.m.
MDST
Wednesday, April 24, 2024, by 10:00 a.m.
MDST
Thursday, May 2, 2024, by 4:00 p.m. MDST
Between May 6, 2024 to
May 10, 2024
Week of May 13, 2024
D. INQUIRIES: Questions regarding this RFP must be submitted in writing, by fax or email to the
Project Contact listed below. Written questions as to the intent or clarity of this RFP can be submitted
to the Project Contact until the inquiring date listed in Section C. Written responses to written
questions and any RFP amendments will be distributed in writing through an Addendum issued on
the date listed in Section C. No further questions, in any form, will be entertained after the date listed
in Section C.
Project Contact: Ardaniel Begay, Principal Contract Analyst, Navajo Division of Transportation,
Telephone: (505) 371-8351, Fax: (505) 371-8399, and Email: abegay@navajodot.org
E. ADDENDUM OR SUPPLEMENT TO THIS REQUEST FOR PROPOSALS: In the event it becomes
necessary to revise any part of this RFP, an addendum will be issued. The addendum(s) will be
available for download from the Navajo Division of Transportation (Navajo DOT) website
(www.navajodot.org). It is important that respondents check the Navajo DOT website for
addendum(s). Any respondents that already submitted a proposal will be notified.
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F. PROPOSALS SUBMISSION: Proposal must be received by May 2, 2024, at 4:00 p.m. MDST.
Respondents who are mailing their proposals should allow sufficient time for mail delivery to ensure
receipt by the time specified. If mailed, it is recommended that proposals be sent by certified mail to
the address indicated on Page 2 of this RFP.
G. NUMBER OF PROPOSALS TO BE SUBMITTED: In the submission of a proposal, one original and
five (5) copies must be enclosed in one sealed envelope. A separately sealed Bid Schedule
envelope should be contained within this overall proposal envelope as described in Part III, Section
G. The outside of the proposal envelope should be clearly marked with: 1) Respondent’s Contact
information; 2) the RFP Bid Number; 3) the Project Name; and 4) the Navajo DOT Contact Person.
H. LATE RECEIPT OF PROPOSALS: Late proposals will not be accepted. It is the responsibility of
the respondent to ensure that the proposal arrives at the Navajo DOT on or before the date/time
specified.
I. REJECTION OF PROPOSALS: The Navajo DOT reserves the right to reject any or all proposals
and to waive informalities and minor irregularities in the proposals received.
J. PROPRIETARTY INFORMATION: Any restriction on the use of the information, data, contents
contained within the proposals must be clearly stated in the proposal itself. Each and every page of
the propriety material must be labeled or identified with the word “Proprietary.” Proprietary
information submitted in response to this RFP will be handled in accordance with applicable
procurement regulations.
K. PROPOSAL MATERIAL OWNERSHIP: All material submitted in reference to this RFP shall become
the property of the Navajo Nation and will not be returned to the respondent. Responses received
will be retained by the Navajo DOT and may be reviewed by any person(s) after the final selection
has been made, subject to Section J. The Navajo DOT has the right to use any or all systems, ideas
presented in this RFP, subject to limitations in Section J. Disqualification or non-selection of a
respondent does not eliminate this right.
L. INCURRING COSTS: The Navajo DOT is not liable for any cost incurred by the Respondent prior
to issuance of signed contract award for services.
M. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal of the successful
respondent will become contractual obligation, if acquisition action ensues. Failure of the successful
respondents to accept this obligation may result in cancellation of the award and such respondent
may be removed from consideration for future solicitation.
N. ACCEPTANCE TIME: The Navajo DOT, in coordination with the Navajo Nation Business Regulatory
Department and the Navajo Nation Office of the Controller, intends to select the successful
Respondent in the time specified in Section C, after the closing date of receipt of proposals.
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O. AWARD OF NAVAJO DOT CONSTRUCTION CONTRACT: Upon selection, Navajo DOT will
establish a construction contract using the Navajo DOT Construction Contract, reviewed and
approved by the Navajo Nation Department of Justice in the name of the successful respondent; and
the contents of the proposal submitted by the respondent will become part of the contract. See
attached sample Navajo DOT Contract Book.
P. TAXES: All performance under this Contract within the territorial jurisdiction of the Navajo Nation is
subject to the six percent (6%) Navajo Sales Tax (24 N.N.C. 601 et seq.).
Q. JOINT PROPOSALS: Nothing in this RFP shall be construed to prohibit respondents from entering
into a consortium for the purpose of offering a proposal in response to this RFP. Parties to a
consortium will not be permitted to submit independent proposals in response to this RFP.
R. EVALUATION PROCEDURE AND CRITERIA:
a. Review Panel: A Review Panel, with specific related technical background, will be selected and
evaluate the proposals received in accordance with general criteria used herein. The review
panel may request for a meeting for purposes of proposal clarification and the respondent should
be prepared to provide any additional information the Review Panel feels necessary for a fair
evaluation of the proposals.
b. Failure of a respondent to provide any information, requested in this RFP, may result in the
proposal being disqualified. All proposals must be endorsed with the signature of a responsible
official having the authority to bind the respondent in the execution of a contract.
c. The sole objective of the review panel is to select the respondent most responsive to the needs
of the Navajo Nation and the Navajo DOT. The specification in this RFP represents the minimum
performance necessary for a response. Based on the evaluation criteria established in this RFP,
the Review Panel will select and recommend the respondent who best meets the requirements
for this RFP.
d. Each RFP will be evaluated and points will be awarded for each criteria item as noted.
Descriptions of the components are provided in Part III - Outline of Request for Proposal.
➢ Qualifications and Capability……………………………………….25 points
➢ Experience with Similar Work………………………………………25 points
➢ Project Understanding and Approach……………………………..30 points
➢ Litigations, Judgments and Surety Company Claims……………10 points
➢ TOTAL………………………………………………………………...90 points
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