Proposal for Four Police Pursuit Vehicles
| Agency: | Navajo Nation |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16912389988750202 |
| Posted Date: | Nov 14, 2023 |
| Due Date: | Dec 13, 2023 |
| Source: | Members Only |
Navajo Nation Police Department
BID No. 23-11-3170KS
Attachment Preview
REQUEST FOR PROPOSAL
NAVAJO POLICE DEPARTMENT
FOUR POLICE PURSUIT VEHICLE
BID NUMBER. RFP 23-11-3170KS
I. PURPOSE OF REQUEST.
The Navajo Police Department (NPD) is requesting proposals for a police up-
fit sports utility vehicle with the specifications outlined under the Scope of Goods
and Services (Exhibit A). Proposals must be all inclusive for an out the door
price with up-fit included in the single price of the Sport Utility Vehicle. The
selection will be based on overall prices, services, performance and reliability
of the proposers. The NPD’s needs are outlined in the following Request for
Proposal (“RFP”).
II. TIME SCHEDULE.
It is the NPD’s intent to follow the following process and timetable, resulting in
the selection of a vendor. At the NPD’s discretion, it may change the estimated
dates and the process set forth below as it deems necessary including but not
limited to interviews.
NPD issues RFP.
Deadline for Submittal of Proposals by 5:00 PM Mountain
Evaluation of submitted proposals
Notice of conditional selection and initiate award process (tentative)
Award by the Navajo Nation (tentative)
November 17, 2023
December 13, 2023
December 19, 2023
December 19-21, 2023
April 30, 2024
III. INSTRUCTION FOR PROPOSERS.
A. All proposals* must be addressed to:
Delivery:
Kimberly Slim, Buyer
Purchasing Service Department
Admin Building One
2559 Window Rock Boulevard / 1ST FLOOR
Window Rock, Arizona 86515
Mailing:
Kimberly Slim, Buyer
Purchasing Service Department
Post Office Box 3150
Window Rock, Arizona 86515
*Note this delivery and address surname is limited only to the proposal
delivery and mailing.
B. All proposals must be in a sealed envelope and clearly marked "NPD
FOUR UPFIT POLICE VEHICLES. RFP 23-11-3170KS”. The name
and address of the proposing vendor must be shown on the face of the
envelope.
C. Any questions or inquiries regarding the scope of work should be brought
to the attention of
Dwayne Hogue, Police Sergeant
Auxiliary Services- Headquarters
Navajo Police Department
928-637-5826
dhogue@navajo-nsn.gov
D. All proposals must be received by 5:00PM Mountain on Friday,
December 13, 2023. Proposals will not be accepted after this
deadline. Two (3) copies of the proposal must be enclosed in the
sealed envelope. No facsimile, electronic or telephone proposals will
be accepted.
E. Proposals should be prepared simply and economically, providing a
straightf o r w a r d , concise description of provider capabilities to
satisfy the requirements of the request. Special bindings, colored
displays, promotional materials, etc. are not desired. Emphasis should
be on completeness and clarity of content.
F. The NPD will notify proposers of the outcome of their proposals on or
near the date indicated in the above time schedule.
G. Proposal Submittal must include:
1. Description of the proposers’ experience and capabilities in
delivering the requested goods and services to government,
corporate or law enforcement agencies. Delivery to law
enforcement agencies should be emphasized.
2. Proposer must include in their RFP a list of three (3) commercial
fleet client references that can be used as references. Selected
organizations may be contacted to determine the quality of work
and services provided. The references should be law enforcement
agencies.
3. Provide insight describing the certification and work experience for
the key staff who would be assigned to provide the requested
goods and services to the NPD. Please include specialization of
the key staff.
4. Identify from what location the proposer will provide the goods and
service to the NPD.
5. Describe systems and mechanisms that would be established to
ensure timeliness of response to the NPD staff and good
communication during and following the project. Specifically,
identify how long will it take for the vehicle to be delivered upon
receipt of a purchase order.
6. Describe systems and mechanisms that would be established for
status reporting during the project.
7. Describe your preference for method of payment and your
procedure for billing and other account requirements.
8. COSTS: Provide a proposed fee for the project based on the scope
of work as outlined in the proposal. The fee should include the
following:
a. Base fee for the goods and services outlined.
b. Define any additional or variable charges proposed that would
be in addition to the base fee.
9. License requirement. Please refer to Section VIII.
10. A completed W-9 Form (Exhibit B)
11. A Navajo Nation Certification Regarding Debarment and
Suspension (Exhibit C)
IV. SELECTION CRITERIA.
The NPD will use the following criteria in its evaluation and comparison of
proposals submitted. The order in which they appear is not intended to indicate
their relative importance. SELECTION CRITERIA.
CRITERIA
1. Responsiveness of the written proposal to the purpose
and scope of service, completeness and clarity of all
required information and any supplemental information
provided by the Proposer that will demonstrate the quality
of services.
WEIGHT
GIVEN
40 POINTS
2. Price.
50 POINTS
3. Ability, experience, financial resources and history of
successfully completing contracts of this type, meeting
projected deadlines and experience in similar work,
location, the character, integrity, reputation, judgment and
efficiency of the Proposer.
10 POINTS
TOTAL CRITERIA WEIGHT 100 POINTS
V. SCOPE OF WORK.
The scope of work to be covered are attached herein as Exhibit A.
VI. TERMS AND CONDITIONS.
A. The NPD reserves the right to reject any and all proposals, and to waive
minor irregularities in any proposal.
B. The NPD reserves the right to request clarification of information
submitted, and to request additional information from any proposer.
C. The information submitted will be analyzed and may be shared
internally, appear in reports, as appropriate and at the NPD's discretion.
Proprietary, classified, confidential, or sensitive information should be
clearly marked in your response. The NPD reserves the right to use any
non-proprietary information. No basis for claims against the NPD shall
arise as a result of a response to this RFP or from the NPD's use of such
information.
D. The NPD reserves the right to award all or a portion of the required goods
and services to more than one qualified proposer at the NPD’s sole
discretion.
E. The contract resulting from acceptance of a proposal by the NPD shall be
in a form supplied or approved by the NPD and shall reflect the
specifications in this RFP. The Purchase Order Terms and Conditions is
attached.
F. After preliminary selection and prior to contract award, the NPD will meet
with the Proposer to review procedures for invoicing, payment, reporting,
if any, and monitoring contract performance.
G. The NPD shall not be responsible for any costs incurred by the Proposer
in preparing, submitting or presenting its response to this RFP.
H. The NPD reserves the right to perform unannounced site visits and
interview staff and management prior to selection to determine,
among other things if needed:
a. Customer service responsiveness;
b. Shop organization and operation efficiency; and
c. Response time.
I. The vehicle must be delivered in a timely manner. The bid price shall be
F.O.B. to the Window Rock Fleet Management Office, Arizona. The
vehicle shall be free from any purchase money or other lien or security
interest.
J. The Navajo Nation shall receive, at the time of delivery, all pertinent
documents necessary for titling and licensing vehicles, documents
include the Manufacture’s statement of Origin, Odometer statement. The
Navajo Nation will be responsible for registering the vehicle.
K. Nothing in the RFP is intended to or shall have the effect of waiving any
privileges or immunities afforded the Navajo Nation including, but not
limited to, sovereign immunity or official immunity and it is expressly
agreed that the Navajo Nation retains such privileges.
L. The Navajo Nation is a sovereign government and all contracts entered
into as a result of the RFP shall comply with the Navajo Nation law, rules
and regulations, including the Navajo Preference in Employment Act, and
applicable federal law, rules and regulations.
VII. COMPENSATION
A. Present detailed information for the identified goods and services,
inclusive of Navajo Nation sales tax (6%) [24 NNC § 201 et seg.]. The
Navajo Nation will not pay any other tax associated to this service
purchase.
B. Provide specifics as to definitions of routine versus non-routine tasks,
what is fixed as opposed to variable, and how costs are adjusted
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