Proposal for Branded Products for Public Relations-Outreach.pdf

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Agency:	Navajo Nation
State:	Arizona
Level of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Opps ID:	NBD16912614366590375
Posted Date:	Mar 28, 2024
Due Date:	Apr 16, 2024
Source:	Members Only

Proposal for Branded Products for Public Relations-Outreach.pdf (159.05 Kb)

Navajo Nation Department of Emergency Medical Service
BID No. 24-03-3290LE

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.REQUEST FOR PROPOSALS

BID NO. 24-03-3290LE

PROPOSAL DUE DATE

DESCRIPTION

CONTACT PERSON

RETURN ALL RESPONSES TO

DELIVER TO (PHYSICAL)

MAIL TO

: April 16, 2024

: Branded Products for Public Relations/Outreach

: Ms. Martina Jesus

DEPARTMENT OF EMERGENCY MEDICAL SERVICE

DIVISION OF PUBLIC SAFETY

TELEPHONE NO. (928) 871-6410

mjesus@navajo-nsn.gov

: THE NAVAJO NATION

PURCHASING SECTION

OFFICE OF THE CONTROLLER

1st Floor, Administration Building #1

WINDOW ROCK, ARIZONA 86515

ATTN: Ms. Lorita Etsitty, Buyer

TELEPHONE NO. (928) 871-6316

*NOTE: THE BID NUMBER AND THE VENDOR MUST BE

INDICATED ON THE OUTSIDE OF THE PACKAGE.

: THE NAVAJO NATION

PURCHASING SECTION

OFFICE OF THE CONTROLLER

POST OFFICE BOX 9000

WINDOW ROCK, ARIZONA 86515

ATTN: Ms. Lorita Etsitty, Buyer

TELEPHONE NO. (928) 871-6316

*NOTE: THE BID NUMBER AND THE VENDOR MUST BE

INDICATED ON THE OUTSIDE OF THE PACKAGE.

SECTION I

INFORMATION ONLY NO RESPONSE TO THIS SECTION IS REQUIRED

A. ISSUING OFFICE: This Request for Proposals (RFP) is issued by the Purchasing Services Department of the

Navajo Nation, P.O. Box 9000, Window Rock, Arizona 86515

B. PURPOSE: This RFP provides prospective respondents with sufficient information to enable them to prepare

and submit proposals for consideration.

C. SCOPE: This RFP contains the instructions governing the proposals to be submitted and material to be included

therein; mandatory requirements which must be met to be eligible for consideration; and other requirements to

be met by each proposal.

D. SCHEDULE OF ACTIVITIES:

DEADLINE:

1. Public Advertisement

April 4 & 11, 2024

RFPs and Advertisements (nnooc.org)

2. Prospective respondent’s inquiry deadline

(No questions accepted after this date) Inquiries

and questions will be answered at any time prior to

this date. Questions to this RFP may be verbal, in

writing or email.

April 12, 2024 at 5:00 pm

3. Due date for proposal

April 16, 2024, at 5:00 pm

4. Opening of proposals and evaluation

April 18, 2024

5. Award date for contract/PO

April 19, 2024

E. INQUIRIES: Prospective respondents may make telephone, written or email inquiries concerning this RFP to

obtain clarification of requirements. Email inquiries may be emailed to mjesus@navajo-nsn.gov. No inquiries will

be accepted after the inquiry deadline listed in Section D. Mailed inquiries are to be addressed to:

THE NAVAJO NATION

PURCHASING SERVICES DEPARTMENT

POST OFFICE BOX 9000

WINDOW ROCK, ARIZONA 86515

ATTN: Ms. Lorita Etsitty, Buyer

TELEPHONE (928) 871-6316

Note: Please mark on the outside of the envelope or subject line of email – Branded Products for Public

Relations/Outreach Inquiry.

F. ADDENDUM OF SUPPLEMENT TO THIS REQUEST FOR PROPOSALS: In the event that it becomes

necessary to revise any part of this RFP, an addendum will be issued.

G. PROPOSALS SUBMISSION: Bidders who are mailing their proposals should allow sufficient time for mail

delivery to ensure receipt by the time specified. It is recommended they be sent by certified/priority mail with

tracking to the physical address indicated on the cover sheet of this RFP.

H. TWO (2) IDENTICAL PROPOSALS ARE REQUIRED: Delivered in a sealed envelope; also include the name

and address of the individual or firm submitting the proposal. Allow sufficient time for physical and/or mailing

delivery to addresses found on the cover page of this RFP. Email proposals will not be accepted.

I. LATE RECEIPT OF PROPOSALS: Late proposals will not be accepted. It is the responsibility of the bidder to

ensure the proposal arrives in the Purchasing Section of the Office of the Controller prior to the date and time

specified.

J. REJECTION OF PROPOSALS: The Purchasing Section reserves the right to reject any or all proposals and to

waive informalities and minor irregularities in proposals received.

K. PROPRIETARY INFORMATION: Any restriction on the use of data contained within any proposals must be

clearly stated in the proposal itself. Proprietary information submitted in response to this RFP will be handled in

accordance with applicable purchasing procedures. Each page of the proprietary material must be labeled or

identified with the word “proprietary”.

L. RESPONSE MATERIAL OWNERSHIP: All material submitted regarding this RFP shall become the property of

the Navajo Nation and will not be returned to the bidder. Responses received will be retained in the file and may

be reviewed by any person after final selection has been made, subject to Paragraph K above. The Purchasing

Section has the right to use any or all system ideas presented in reply to this RFP, subject to the limitations

outlined in paragraph K above. Disqualification or non-selection of a bidder or bid does not eliminate this right.

M. INCURRING COSTS: The Navajo Nation Purchasing Section is not liable for any cost incurred by the bidders

prior to issuance of an agreement, contract and/or purchase order.

N. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal of the successful bidder will become

contractual obligations if acquisition action ensues. Failure of the successful bidder to accept these obligations

in a professional service contract, purchase order, delivery order or similar acquisition instrument may result in

cancellation of the award and such bidder may be removed from future solicitations. The Navajo Nation

Purchasing Section reserves the right to pursue appropriate legal action in the above set of circumstances.

O. EVALUATION PROCEDURES AND CRITERIA:

1. General Procedures:

a. An ad hoc committee will judge the merit proposals received in accordance with the criteria defined

herein.

b. Failure of a bidder to provide any information requested in this RFP may result in disqualification of the

proposal. All proposals must be endorsed with the signature of a responsible official having the authority

to bind the offeror or to the execution of the proposal.

c. The sole objective of the ad hoc committee will be to select the bidder whose proposal is most

responsive to the Navajo Nation Purchasing Section. The specifications within this RFP represent the

minimum performance necessary for response. On the basis of the evaluation criteria established in this

RFP, the ad hoc committee will select and recommend the bidder who best meets this objective.

d. Evaluation Criteria: The following criteria will be used by the ad hoc committee in the selection process

for contract award. The technical proposal factors will be rated on a scale of 5-100 with weight relations

as stated below:

Technical Proposal Factors:

Possible Points:

Device Specifications

Offeror’s meeting the minimum specifications and

requirements as listed in Section III herein

Qualifications of Firm

Offeror’s qualifications, including work on similar projects,

experience of personnel

Quality, Accuracy and Completeness of the Proposal

The quality, accuracy, and completeness of the Offeror’s

proposal in response to the RFP specifications and

requirements.

Cost

Price offered is responsive to the RFP requirements and

Instructions, and is realistic in respect to specifications

and requirements.

TOTAL: 100

P. STANDARD CONTRACT: The Navajo Nation reserves the right to incorporate standard contract provisions

into any contract negotiations because of a proposal submitted in response to this RFP.

Q. RETURN OF PROPOSALS: The Navajo Nation has no obligation to return any proposal received in response

to this RFP.

R. ALTERNATE PROPOSALS: Alternate proposals will not be accepted and will be deemed non-responsive.

S. GOVERNING LAW: This procurement and any agreement with offerors that may result shall be governed by

the laws of the Navajo Nation. The Navajo Nation is not bound to enter into a contract under the RFP or RSQ

and may issue a subsequent RFP or RSQ for the same services. The Navajo Nation is a sovereign government

and all contracts entered into as a result of the RFP shall comply with Navajo Nation law, rules and regulations,

including the Navajo Preference in Employment Act.

SECTION II

PROPOSAL FORMAT AND ORGANIZATION

A. NUMBER OF PROPOSALS

Proposer shall provide two (2) identical proposals to the location specified for the submission of proposals in

Section I, Paragraph H, on or before the closing date and time for receipt of proposal. Allow sufficient time for

physical and/or mailing delivery to addresses found on the cover page of this RFP. Email proposals will not be

accepted.

B. PROPOSAL FORMAT

All proposals must be typewritten on standard 8.5 x 11 paper (larger paper is permissible for charts,

spreadsheets, etc.) and bound with tabs/dividers delineating each section, as necessary.

1. Proposal Organization

The proposal must be organized and indexed in the following format and must contain as a minimum all list

items in the sequence indicated.

a. Table of Contents

b. Letter of Transmittal

c. Cost Proposal

d. Response to the Specifications request

e. Professional References (List of similar services provided by the Offeror to tribal governments,

enterprises, preferably organizations within 75-mile radius of the Navajo Nation within the last

five (5) years)

f. Certifications/Licenses (i.e., manufacturer, Business), if any.

g. Credentials (W-9, Insurance)

h. Appendix (if needed)

Any proposal that does not adhere to these requirements may be deemed non-responsive and rejected on

that basis.

Proposers may attach other materials which they feel may improve the quality of their response. However,

the material should be included as items in the appendix.

2. Letter of Transmittal

Each proposal must be accompanied by a letter of transmittal. The letter of transmittal must:

a. Identify the submitting organization with a brief description;

b. Identify experience, capability and capacity

c. Identify the name and title of the person authorized to contractually obligate the organization;

d. Identify the name, title and telephone number of the person authorized to negotiate the contract

on behalf of the organization;

e. Identify the names, title and telephone numbers of person to be contacted for clarification;

f. Be signed by the person authorized to contractually obligate the organization; and

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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