Proposal for Digital Court Recorders.pdf

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Agency:	Navajo Nation
State:	Arizona
Level of Government:	State & Local
Category:	74 - Office Machines R - Professional, Administrative and Management Support Services
Opps ID:	NBD16912688922921566
Posted Date:	Oct 25, 2023
Due Date:	Nov 10, 2023
Solicitation No:	RE-BID No. 23-07-3091KS
Source:	Members Only

Proposal for Digital Court Recorders.pdf (818.33 Kb)

Navajo Nation Administrative Office of the Courts -Judicial Branch
RE-BID No. 23-07-3091KS

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Invitation for Bids

RFP RE-BID NO. 23-07-3091KS

The Judicial Branch – Administrative Office of the Courts

Invitation to Bid: Digital Court Recorders

OVERVIEW:

The Navajo Nation Judicial Branch (NNJB) provides court services, peacemaking, and

probation and parole services, to adjudicate cases, resolve disputes, rehabilitate individuals

and families, restore harmony, educate the public, agencies, services and other governments

in Diné bi beenahaz’ áanii, and protect persons and property pursuant to Navajo Nation laws,

customs, traditions, and applicable federal laws. Pursuant to Diné bi beenahaz’ áanii, the

NNJB has established a justice system that fully embodies the traditional values and

processes of the Navajo People

The Administrative Office of the Court (AOC) is currently Solicitating Sealed Bids for the

Purchase of eighteen (18) Digital Court Recorders for Navajo Nation Courts. The Navajo

Nation Courts are located in every district across the Navajo Nation and provide services to

the Navajo People. The Judicial Branch Programs and Courts serve the entire Navajo Nation

in court and program operations.

AOC is requesting eighteen (18) Digital Court Recorders for each district location, with

the minimum specification to better serve our customers across the Navajo Nation.

SCHEDULE OF ACTIVITIES:

RFP Due Date: November 10, 2023

Bid Due Date: November 10, 2023

Bid Opening: November 15, 2023

SPECIFICATIONS:

Digital Court Recorders;

18 ea.

Liberty 4 Chanel Software

4 Channel Mixers

LibertyRecorder Software Licenses

Dell Inspiron 3910 Compact Personal Computer (PC) with 1TB SSD

Dell 24” Monitor, flat screen

Accessories for Plug-n-Play

CONTACT FOR DETAIL SCOPE OF WORK

Invitation for Bids

RFP RE-BID NO. 23-07-3091KS

Ben Mariano, Information Technology

Navajo Nation Judicial Branch

Telephone Number: (928) 310-9254

Email address: benmariano@navajo-nsn.gov

CONTACT PERSON(S):

1. Kimberly Slim, Buyer - Navajo Nation Office of Controller

- Purchasing Section P. (928) 871-6141/6316

2. Ben Mariano, IT Manager

- Information Technology, Judicial Branch of the Navajo Nation

P. (928) 871-6773, email: benmariano@navajo-nsn.gov

3. Gwendolyn Keedo, Senior Budget Analyst

- Administrative office of the Courts, Judicial Branch of the Navajo Nation

P. (928) 551-2056, email: gskeedo@navajo-nsn.gov

4. Karen Francis, Acting AOC Director

- Administrative office of the Courts, Judicial Branch of the Navajo Nation

P. (928) 871-871-6920, email: karenfrancis@navajo-nsn.gov

All proposals and bids must be physically submitted to:

Delivery via UPS or Federal Express

Buyer

Navajo Nation Purchasing Department

Administration Building 1

2559 Window Rock Blvd.

Window Rock, Arizona

RFP Bid NO: 23-07-3091 KS

Delivery via US Mail

The Navajo Nation

Office of the Controller, Purchasing Department

PO Box 3150

Window Rock, AZ 86515

ATTN: Buyer

RFP Bid NO: 23-07-3091 KS

Invitation for Bids

RFP RE-BID NO. 23-07-3091KS

► Must Identify Bid Number and Company Name on the outside of all sealed

package or envelope. Please Submit One Original and Two copies of your

sealed-bid.

► Any sealed bid received after the closing date and time will not be accepted

and will be returned to the sender. Faxed or emailed proposal/bids will not be

accepted.

TERMS AND CONDITIONS

1. Bidders must be an Authorized Fully Certified vendor who meets all standards and

qualifications. equipment to be delivered in a timely fashion as the bid evaluation

shall be based on who is most responsive in compliance with specification and

criteria.

• Bid Price shall i ncl u de S hi ppi ng a nd H an dl i ng to which delivery is

made to the Navajo Nation Administrative Office of the Court (AOC), c/o

Judicial Branch Information Technology program in Window Rock, AZ.

• Warranty for the equipment and software purchased by the Administrative

Office of the Court (AOC), Judicial Branch.

2. The bid price shall be effective on the date of award and the availability of funds will

determine the number to purchase, and additional procurement for like- kind and

quality of equipment and software also qualified for bid price.

3. It is the Administrative Office of the Court (AOC) intention is to award the Bid to the lowest

Responsible bidder who meets all criteria of bid.

4. Submission of all bids are to include: one original and two (2) copies, be enclosed in

one sealed envelope. The outside of the envelope must be clearly marked with the

following:

• Respondent’s Name and contact information, RFP Bid Number: BID _, The

Judicial Branch – Administrative Office of the Courts, Invitation to Bid: Digital

Court Recorders

• Any sealed bid received after the closing date and time will not be accepted

and will be returned to the sender. Faxed or emailed proposal/bids will not be

accepted.

• The Administrative Office of the Court (AOC) shall reserve the right to reject

any or all bids or increase or decrease quantity of price.

5. Certified Navajo Business - Must Provide proof that business is currently certified by

tNhaetiNonavCaojounNcailtiRoenso–luBtuiosninCeAssPR-3e7g-u0l2atao3nrdy

Department and prioritized under Navajo

under the Section 204 (A) (1) and (2) of the

Invitation for Bids

RFP RE-BID NO. 23-07-3091KS

revised Navajo Nation Business Opportunity Act.

Instructions to offerors to visibly mark on the outside on the outside of the proposal

packages, if applicable, the Offeror’s priority status under the Navajo Nation Business

Opportunity Act. It is the responsibility of the offeror to identify themselves as

certified under the Navajo Nation Business Opportunity Act.

6. Taxes: All performance under this Contract within the territorial jurisdiction of the

Navajo Nation is subject to the six percent (6%) Navajo Sales Tax (24 N.N.C. 601 et

seq.).

7. Nothing in the RFP is intended to or shall have the effect of waiving any privileges or

immunities afforded. The Navajo Nation including, but not limited to, Sovereign

immunity or official immunity and it is Expressly agreed that the Navajo Nation

retains such privileges.

8. The Navajo Nation is a sovereign government and all contracts entered because of the

RFP shall comply with the Navajo Nation Laws, rules, and regulations, Navajo

Business Opportunity Act and Including the Navajo Preference in Employment Act,

and applicable federal law, rules, and regulations.

9. The payment procedures established by the Division of Finance shall be

adhered to and are to begin whenever Goods are delivered and accepted.

RFP Exhibits:

Exhibit A: Debarment and Suspension Form

Exhibit B: W-9

Exhibit C: Liability Insurance Form

Exhibit A

NAVAJO NATION CERTIFICATION

Regarding Debarment, Suspension, and

Contracting Eligibility

1. Applicant entity acknowledges that to the best of its knowledge that the Applicant entity,

either in its present form or in any identifiable capacity, has not, in accordance with 12

N.N.C. § 361:

A. Been convicted of the commission of criminal offenses incident to obtaining or

attempting to obtain a public or private contract or subcontract, or in the

performance of any such contract or subcontract;

B. Been convicted of embezzlement, theft, forgery, bribery, falsification or

destruction of records, receiving stolen property, or other offenses indicating

a lack of business integrity or honesty, which currently, seriously, and

directly affect responsibility as a Navajo Nation contractor;

C. Been convicted under antitrust statutes arising out of the submission of

bids or proposals;

D. Violated contract provisions, including:

i. Deliberate failure, without good cause, to perform in accordance with

the contract specifications or within the time limit provided in the

contract,

ii. A recent record of failure to perform or of unsatisfactory performance

with the terms of any contract, or

iii. Any other cause so serious and compelling as to affect responsibility

as a Navajo Nation contractor, including debarment by another

governmental entity.

2. Applicant acknowledges that if the Navajo Nation determines that the executed

Certification provided herein is untrue or not wholly accurate, it shall be grounds for the

Navajo Nation to terminate the contract and pursue other legal remedies, at the Navajo

Nation’s discretion.

3. Applicant certifies to the best of its knowledge that it is eligible to do business with the

Navajo Nation Debarment, Suspension, and Eligibility Form – NNDOJ/TFU.14Jul22

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