Proposal for Multi-Year Professional Rodeo Livestock Contracting and Rodeo Production, (Treaty Day Celebration).pdf

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Agency:	Navajo Nation
State:	Arizona
Level of Government:	State & Local
Category:	10 - Weapons
Opps ID:	NBD16912727909237867
Posted Date:	Dec 27, 2023
Due Date:	Jan 12, 2024
Source:	Members Only

Proposal for Multi-Year Professional Rodeo Livestock Contracting and Rodeo Production, (Treaty Day Celebration).pdf (637.19 Kb)

Navajo Nation Department of Agriculture -DNR
BID No. 23-12-3194SB

Attachment Preview

Department of Agriculture

NAVAJO NATION DIVISION OF NATURAL RESOURCES

REQUEST FOR PROPOSALS

BID NO. 23-12-3194SB

MULTI-YEAR PROFESSIONAL RODEO LIVESTOCK

CONTRACTING AND RODEO PRODUCTION

(Treaty Day Celebration - 2024, 2025, and 2026)

RECEIPT OF PROPOSALS:

The Navajo Nation (Owner), acting through the Navajo Nation Department of Agriculture (NNDA)

will accept sealed proposals from all qualified and business entities, Navajo owned and non-

Navajo owned businesses, for Multi-Year Professional Rodeo Livestock and Production Services.

The service consists of providing Professional Rodeo Livestock Contracting and Rodeo

Production Services for the 2024, 2025, and 2026 Navajo Nation Treaty Day Celebration and

PRCA Rodeo in Window Rock, AZ. The Fixed Cost items of work include personnel, contract

help, rodeo entertainment, announcers, video, sound, and livestock required to perform a three

(3) day PRCA Rodeo production with one (1) slack per year. Proposals can be mailed or hand

carried to the NNDA office until 5:00 P.M. (MST) on January 12, 2024.

ALL PARTIES RESPONDING TO THIS BID NO. 23-12-3194SB ARE INSTRUCTED TO

SUBMIT A SEALED BID PACKAGE TO THE FOLLOWING ADDRESS:

- ORIGINAL SEALED PROPOSALS CLEARLY MARKED -

“PROPOSAL FOR NAVAJO NATION TREATY DAY CELEBRATION: PROFESSIONAL

RODEO LIVESTOCK CONTRACTING AND RODEO PRODUCTION SERVICES – DO NOT

OPEN”

Deliver to: NAVAJO NATION DEPARTMENT OF AGRICULTURE

121 D FAIRGROUNDS HWY 264

WINDOW ROCK, ARIZONA 86515

OR Mail to:

NAVAJO NATION DEPARTMENT OF AGRICULTURE

PO BOX 4889

WINDOW ROCK, ARIZONA 86515

Contact Person:

Kyron Hardy, Public Information Officer

e-mail: kyron.hardy@navajo-nsn.gov

phone: (928) 871-6605

Questions regarding this procurement will be accepted until January 12, 2024. Any attempt by a

Bidder to contact a member of the Department of Agriculture staff outside the RFP Process, in

an attempt to gain knowledge or an advantage, may result in disqualification of Bidder.

The Navajo Nation reserves the right to waive any informalities or irregularities in this RFP; or

reject any or all proposals, whenever such rejection is deemed in the best interest of the Navajo

Nation.

PROPOSALS:

A. At minimum, a Proposal shall include:

• Name, address, telephone, and fax numbers of the Proposer;

• Date of Submission;

• Brief history of the Proposer, including general background of the business

financial and other resources, and experience in professional rodeo livestock

contracting, rodeo production services;

• The Proposer’s Statement of Qualifications;

• Subcontractor’s Listing;

• Signature of an Official Authorized to Obligate the Proposer;

• List of Number of Livestock (horses, bulls, roping steers and calves) to be used to

successfully complete the production services;

• Cost Proposal (Separate Sealed Envelope);

• Commercial Liability, Worker’s Compensation, Auto Insurance; and

• Proof of Navajo Preference, if any.

B. Qualifications of the individuals proposed on the Contract on any standard Federal. State

form or similarly formatted information and must be submitted for all proposed joint

ventures, or partnerships.

C. A Cost Proposal will include a Fixed Cost Item. Submit the Fixed Costs in a separate

sealed envelope within the main Proposal package, marked “Cost Proposal”

D. All proposals received by the deadline will be accepted for evaluation. There will be no

formal public opening of Proposals. Proposals received after the established deadline will

not be considered and will remain sealed. The Proposer may use any suitable format for

the Proposal and no minimum number of pages for the Proposal is set.

AWARD OF THE CONTRACT:

A. Selection Process

The selection process will be a two-step process: 1) Proposal Evaluation; and 2) Price

Negotiations. A Proposal Evaluation Team will evaluate proposals for professional

competence of the proposers to perform the rodeo livestock and rodeo production services

as well as for completeness of the proposals. The NNDA will use a point-system for this

purpose.

1. Evaluation: Factors for evaluation will be the following;

a) Proposer’s qualifications, including but not limited to, relevant experience

and specialized competence in professional rodeo livestock contracting

and rodeo production and related services showing examples of similar

professional rodeo livestock contracting/rodeo production work,

qualification and references for past Professional Rodeo Livestock and

Rodeo Productions.

b) Capability to provide quality and quantity of livestock. This shall be

demonstrated by completeness of the Proposal for the professional rodeo

livestock contracting, rodeo production and responsiveness to the

Request for Proposal (RFP) in all respects, familiarity with the Navajo

Nation and knowledge of the unique issues associated with the annual

Navajo Nation Treaty Day Celebration activities and events.

c) Quality of rough and timed event stock, more particularly has livestock

been acknowledged for any prestigious professional rodeo livestock

breeder’s awards.

d) Experience of professional rodeo production personnel such as pick up

men, bullfighters, barrel men, flank men, chute boss, and laborers to

perform support services with respect to provide professional quality

services.

e) Current possession of appropriate certificates/licenses (Professional

Rodeo Association Certification, International Rodeo Association

Certification, etc.) to perform Scope of Work.

f) Assurance to comply with all applicable Navajo Nation Laws, Rules,

Regulations, as well as various stipulations, and terms and conditions for

the Multi-Year Contract.

g) Navajo Preference, if any.

2. Price Negotiation

a) Before Proposal Evaluation, the Owner will develop a Maximum Feasible

Cost (MFC). Upon completion of the Proposal Evaluation, the Proposal

Evaluation Team will enter into cost negotiations, if necessary, with the

most qualified Proposers. During the negotiation, the Scope of Work will

be explained in detail and any reasonable cost reduction measures will

be discussed. The Proposers will have a chance to revise their cost

proposals. The Owner reserves the right to waive any technicalities or

informalities in the proposals and reject any and all proposals in its best

interest. If negotiations fail to arrive at a reasonable cost, the Owner may

make any appropriate decision in the best interest of the Department,

taking into consideration such factors as time, cost, etc. Divulging the

MFC and Bid Shopping during negotiation will be strictly prohibited

by all parties involved.

b) Livestock Inspection, the Owner will conduct an on-site inspection of the

most qualified proposer before final selection, if necessary.

B. Consideration of Proposals

1. The Owner shall normally have no more than thirty (30) calendar days after the

receipt of the proposals to consider award of the Contract, unless this time is

extended for reason(s) beyond the Owner’s control. If no award is made within

thirty (30) calendar days or within the extended period of time, all proposals shall

be considered automatically rejected.

2. Upon Completion of proposal evaluation and successful negotiations of the

proposal, the Contract will be awarded to the most qualified and responsible

Proposer, provided the proposal is reasonable and is in the best interest of the

Owner to accept it. The Owner reserves the right to waive technicalities throughout

the proposal solicitation process. The total negotiated cost will be utilized by the

Owner in comparing proposals and selecting the successful Proposer.

C. Obligation of Proposer

1. At the time of the opening of the proposals, each Proposer will be presumed to

have inspected the service area and read and become thoroughly familiar with the

Scope of Work and service area. The failure or omission of any Proposer to

examine any form, instrument or document shall in no way relieve any Proposer

from any obligation with respect to its proposal.

2. The safety and security of the personnel making site visits will be the responsibility

of the Proposer. The Proposer is also responsible for any and all cost associated

with the preparation of the proposal document, including site visit(s).

D. Qualification

1. The Owner will consider proposals from all businesses that are qualified

businesses/professionals that meet or exceed the qualifications for the type of

service advertised. The Proposer’s past performance, organization, experience,

knowledge of professional rodeo livestock contracting and rodeo production and

related services, caliber of livestock, communication with management and ability

to perform and complete services according to their contract; and proposal cost

will be the primary elements considered by the Owner in awarding the Contract.

2. Proposer(s) shall add no qualifying provision to its proposals. No consideration will

be given to proposed qualifications.

BUSINESS ACTIVITY TAX:

The Consultant will be subject to all Navajo Nation Tax Laws. A copy of the law imposing such

tax may be obtained from the Office of the Navajo Tax Commission. All professional services

contracts are subject to 6% Navajo Nation sales tax.

SUB-CONTRACTING AND ASSIGNMENT:

The Proposer is specifically advised that any person, firm, or other party whom the Proposer

proposes to award a Subcontract under this Contract must be acceptable to the Owner. The

Proposer and each prospective Contractor must demonstrate compliance with the Navajo

Preference requirements contained in the Navajo Nation Business Preference Laws (NNBPL)

and the Navajo Preference Employment Act (NPEA), and other applicable Navajo Nation Laws

and Policies.

INSURANCE COVERAGE:

The Consultant shall maintain adequate insurance coverage as recommended and verified by the

Navajo Nation Risk Management Program (RMP) for the entire term of the Contract. The

insurance shall name the Navajo Nation as an additional insured prior to the commencement of

any work/services under the contract years of 2024, 2025, and 2026. Consultant shall notify the

contracting program and the RMP, within thirty (30) days of any changes in the insurance policy.

Proof of such insurance shall be attached, which is made part of the Contract. The failure to fully

comply with this provision shall render the Contract null and void.

LAWS, REGULATIONS, AND OTHER PROVISIONS:

The Proposer’s attention is directed that all applicable Laws of the Navajo Nation, the Federal

Government, and the rules and regulations of all authorities having jurisdiction over the delivery

of services shall apply to the Contract throughout, and they will be deemed to include in the

Contract the same as though herein written out in full.

The Proposer’s attention is called to the provision regarding Navajo Nation Business Opportunity

Act; Navajo Nation Business Procurement Act; Navajo Preference in Employment Act; Navajo

Business Activity Tax; and the various Navajo Nation Statutes and Regulations governing the

public health and safety, the protection of environmental, cultural resources, and various

conditions specified in the Contract documents.

END INSTRUCTIONS TO PROPOSERS

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