Proposal for Nextgen 9-1-1 Core Services-ESINET.pdf
| Agency: | Navajo Nation |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16912791267887561 |
| Posted Date: | Jan 12, 2024 |
| Due Date: | Jan 29, 2024 |
| Source: | Members Only |
Navajo Nation Division of Public Safety
BID No. 24-01-3211GC
Attachment Preview
REQUEST FOR PROPOSAL NAVAJO
DIVISION OF PUBLIC SAFETY
NEXTGEN 9-1-1 CORE SERVICES/ESINET
BID NUMBER: 24-01-3211GC
1. PURPOSE OF REQUEST
The Navajo Nation through its agent, the Navajo Division of Public Safety (Navajo
Nation, Nation, NDPS used interchangeably throughout), seeks proposals from
qualified vendors to reimagine its emergency response infrastructure with a cutting-
edge NG9-1-1 solution, drastically reducing response times, unifying public safety
operations, and empowering communities through real-time data-driven decision-
making. The current limitations of the existing seven secondary PSAPs compromise the
safety of Navajo citizens. The NDPS seeks to design, develop, and deploy a cutting-
edge Next Generation 9-1-1 (NG9-1-1) NENA i3 Core Services (NGCS) Emergency
Services Information Network (ESINet) solution.
2. TIME SCHEDULE
The NDPS intends to follow this process and timetable, resulting in the
selection of a vendor. At the NDPS’s discretion, it may change the estimated
dates and the process set forth below as it deems necessary including but
not limited to interviews.
RFP Issued
Deadline for Submittal of Proposal by
5:00PM(MST)
Evaluation and intent to select
proposal
Notice of conditional selection and
initiate award process (tentative date)
Award of contract by the Navajo
Nation (tentative date)
January 12, 2024
January 29, 2024
January 29 – February 2, 2024
February 2, 2024
April 2, 2024
3. GENERAL INSTRUCTIONS FOR PROPOSERS
a. The Purchasing Service Department of the Navajo Nation
Office of the Controller receives all proposals on behalf of the
NDPS.
Delivery:
Grace Coan, Buyer
Purchasing Service Department
Admin Building One
Window Rock Boulevard Window
Rock, AZ 86515
Mailing:
Grace Coan, Buyer
Purchasing Service
Department Post Office
Box 3150
Window Rock, AZ 86515
b. Any questions or inquiries regarding this solicitation should be directed to
Sandra Davison, MTM Solutions
sandra@mtmsolutions.org
Keri Schrock, MTM Solutions
keri@mtmsolutions.org
c. On the exterior of the delivery method, the proposer must ensure their
business name is clearly visible. If asserting Priority status, the proposer shall
visibly mark their status, ranking and certification number on the exterior of
the delivery method. All proposals shall clearly mark the following on the
packet: “NEXTGEN 9-1-1 CORE SERVICES/ESINET 24-01-3211GC.”
d. Proposals must be received by 5:00PM Mountain on January 29, 2024.
Proposals will not be accepted after this deadline. Three (3) copies of the
proposal plus one USB of the completed proposal must be enclosed in the
sealed delivery method. No facsimile, electronic or telephone proposals
will be accepted.
e. Proposals should be prepared simply and economically, providing a
straightforward, concise description of the provider's capabilities to satisfy
the requirements of the request. Special bindings, colored displays, glossy
paper, promotional materials, etc. are not desired. Emphasis should be on
completeness and clarity of content.
4. Contents of Proposal Submittal
a. A signed proposal by the representative who has the authority to sign.
b. A completed W-9 Form (See Form at RFP - Exhibit B)
c. A completed Navajo Nation Certification Regarding Debarment
and Suspension Form (See Form at RFP - Exhibit C).
d. Describe systems and mechanisms that would be established to
ensure timeliness of response to staff and good communication for
status reporting during and following the project.
e. For Navajo Nation tax purposes, identify the business home base
of where services will be provided from.
f. Company name, address, direct contact information of the primary
and secondary representatives, and years of experience providing
the scope of services described in RFP – Exhibit A. Please also
provide the Proposer's principal signer(s)’ experience providing the
scope of services described in RFP – Exhibit A. For each category
please quantify the anticipated percentage of time the persons
identified here will contribute to the overall Project. Experience
serving tribal governmental entities on projects that are similar to
the Project as described in RFP – Exhibit A is preferred and will be
given greater weight.
g. List three references that NDPS may contact that have received
similar services as outlined in the scope of service and can
provide a positive reference to successful completion of work
and services rendered. Please provide the name, title,
program, email, and phone number, for each reference. Tribal
governmental entity references are preferred and will be given
greater weight.
h. Proposers must identify their experience with previous projects in
similar circumstances and geographic areas as outlined in the scope
of service. Relevant tribal governmental entity experience is
preferred and will be given greater weight.
i. Proposers must identify any projects performed for the Navajo
Nation specific to the identified scope of work in RFP – Exhibit A
j. Describe the experience, education, licensures, and certifications of
key staff of the proposed team that will achieve the Project
objectives. Ensure the proposal packet includes proof/substantiation
verifying experience, education, licensures and certifications. Please
outline each key team member’s areas of specialization and
expertise, as well as their expected role in this Project. Please
quantify the anticipated percentage of time each key team member
will contribute to the overall Project. The Proposer should clearly
establish how the qualifications of the key team members will allow
Navajo Nation to achieve the desired outcomes in an efficient and
economic manner. NDPS reserves the right to do its own due
diligence in verifying the information provided. Experience serving
tribal governmental entities is preferred and will be given greater
weight.
k. Describe the method and process for quality assurance and control
measures to be used to ensure the desired outcomes of the Navajo
Nation are achieved. Proposers must establish that they will meet
the Project completion date identified in RFP – Exhibit A and will
make every effort to identify and successfully complete critical path
items as well as plan ahead for and mitigate supply chain and other
delays, notwithstanding Force Majeure events.
l. The proposer must submit a statement indicating they accept the
terms of the supplied Contract (See Form RFP - Exhibit D). If they do
not, the proposer must submit their exceptions to the terms of the
sample contract with the proposal. A proposal in which the
proposer attempts to impose conditions that would modify the
requirements of the solicitation or limit the proposer's liability to
the Navajo Nation shall be rejected as non-responsive.
5. SELECTION CRITERIA
a. The goal of Bid Evaluation is to select a responsible vendor that is
the most responsive and best serves the needs of the Navajo Nation
which include adherence to the Navajo Nation Business
Opportunity Act, the Navajo Nation Preference in Employment Act,
other applicable laws of the Navajo Nation and providing the
Procuring Party with a reasonable price that is equal to or below
the Maximum Feasible Cost for the Services requested with such
Services completed by the specified milestone and end dates. The
lowest cost alone may not always best serve the needs of the
Navajo Nation.
b. The NDPS shall use the criteria outlined in RFP - Exhibit E in its
evaluation and comparison of proposals submitted. The order in
which they appear is not intended to indicate their relative
importance.
c. The criteria reflect the terms and conditions of the RFP and the Scope
of Service. Criteria are not written verbatim but are summaries of the
full text found in the terms and conditions of the RFP and the Scope
of Service.
6. SCOPE OF SERVICE
The scope of work to be covered is attached herein as RFP - Exhibit A.
7. TERMS AND CONDITIONS
a. The liability of the Navajo Nation under a contract formed from
this solicitation is contingent upon the availability of funds.
Pursuant to 2 N.N.C. §223(B), all contracts shall have sufficient
funds available to perform the services under this Contract.
b. Proposers must visibly mark their status as a vendor certified under
the Navajo Nation Business Opportunity Act on the outside of the
bid package, including their Priority ranking. It is the responsibility
of the proposer to identify themselves as certified under the Navajo
Nation Business Opportunity Act.
c. Proposers must visibly mark as “Proprietary” each part of their
proposal which they consider to be proprietary information. The
information submitted will be analyzed and may be shared
internally, appear in reports, as appropriate and at the NPD's
discretion. Proprietary, classified, confidential, or sensitive
information should be clearly marked in your response. The NDPS
reserves the right to use any non-proprietary information. No basis
for claims against the NDPS shall arise as a result of a response to
this RFP or from the NDPS's use of such information.
d. The Navajo Nation is not bound to enter a contract under the
solicitation and may issue a subsequent solicitation for the same
services.
e. Nothing in the solicitation is intended to or shall have the
effect of waiving any privileges or immunities afforded the
Navajo Nation including, but not limited to, sovereign
immunity or official immunity and it is expressly agreed that
the Navajo Nation retains such privileges.
f. The Navajo Nation is a sovereign government and all contracts
entered into as a result of the solicitation shall comply with Navajo
Nation Law, rules and regulations, including but not limited to the
Navajo Preference in Employment Act and applicable federal laws,
rules, and regulations.
g. The Navajo Nation reserves the right to reject any and all proposals,
and to waive minor irregularities in any proposal.
h. The Navajo Nation reserves the right to request clarification of
information submitted, and to request additional information from
any proposer.
i. The NDPS reserves the right to award all or a portion of the
required services to more than one qualified proposer at the
NDPS’s sole discretion.
j. A proposal in which the proposer attempts to impose conditions
which would modify requirements of the solicitation or limit the
proposer's liability to the Navajo Nation shall be rejected as non-
responsive.
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