RFP #3-224 Furniture Amendment 1
| Agency: | Phoenix Union High School District |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16943091013889760 |
| Posted Date: | Feb 14, 2024 |
| Due Date: | Feb 21, 2024 |
| Solicitation No: | RFP #3-224 |
| Source: | Members Only |
Attachment Preview
Phoenix Union High School District
4502 N. Central Avenue
Phoenix, AZ 85012
RFP #3-224
Furniture
Amendment #1
Vendor shall acknowledge receipt of this amendment by signing in the appropriate space on the
Acknowledgement of Amendment Form located on Page 55 of the original solicitation document.
Failure to acknowledge the amendment shall deem a proposal as non-responsive.
The following questions were asked, and answers provided:
Q1. On page 37 of the RFP under Manufacturer Listing and Pricing Page, it states Price dockside and price
installed will be a % off list price. In the next paragraph it states freight and delivery charges will be
priced as a separate charge at the time of delivery.
Under Clarifications to Pricing and Discounts – it states dockside and installed percent discounts are for
manufacturer discounts only. Proposer shall not include any freight or installation.
On page 46 at the bottom of the grid it asks for Installation Charge _____% of the subtotal of the entire
furniture order.
The 3 statements above are confusing. Are you saying that dockside and installed percent discounts are
to be used when the manufacturer is bidding directly? If so, does that mean a dealer of record would be
able to offer a discount off list and then add freight when bidding on various manufacturers which have
provided a letter of authorization to us for this RFP?
A1. This RFP allows for both a manufacturer and a dealer of record to respond. Clarification is provided
below on the request for a percent discount and shipping/freight charges.
Manufacturer
ABC Furniture
Company
Percent Discount
Dockside
This would be the percent
discount that a
manufacturer or dealer
would extend to the
District for a purchase that
is delivered to the district
where the scope of work
does not include any
installation.
Shipping/Freight:
Shipping/Freight charges
Percent
Discount Installed
This would be the
percent discount that a
manufacturer or dealer
would extend to the
District for a purchase
where installation
services are requested.
Often, if a vendor
knows that they will
make additional money
through installation
Additional
% Discount
for Single
Orders
Over
$250,000
Cancellation
Return
Restocking
Policy
Warranty
are not requested at any
place in this RFP. Should
your firm be awarded a
specific manufacturer
brand and be asked to
provide the District with a
quote for the product, at
that point you would
include all
shipping/freight charges.
services, they will
further discount the
product.
Shipping/Freight:
Shipping/Freight
charges are not
requested at any place
in this RFP. Should
your firm be awarded a
specific manufacturer
brand and be asked to
provide the District
with a quote for
product that includes
installation, at that
point you would
include all
shipping/freight
charges.
Q2. I am a manufacturer who utilizes dealers, can we submit a dealer list with the submission?
A2. No. The RFP allows for both manufacturers and dealers to submit a response. If you are a
manufacturer that is unable to sell direct to the District, you will need to encourage your dealers to
submit a proposal response.
Q3. Are dealers considered subcontractors?
A3. N/A. See the answer to Q2 above.
Q4. Could you clarify how we are to list installation charges?
A4. See Page 46. Vendors are to indicate their installation charge as a % of the subtotal of an entire
furniture order. This will only apply to an order where installation is requested in the scope of work.
Q5. From the bid document language, freight and install pricing will be separate line items at the time of
quoting/ordering. Is that correct?
A5. Correct.
Q6. Can you please clarify what needs to be included in the discounts provided under the Percent Discount
Dockside and Percent Discount Installed? Those columns make it seem like the freight and install
should be built into the discount and therefore would not be a separate line item.
A6. See answer A1 above.
Q7. Is the Fingerprinting required even if vendors/installers will only be on site to deliver product, set it up
in the room of choice, and leave?
A7. See page 26, item 6. Fingerprint Requirements which reads “Fingerprint clearance cards may be
required for this contract as determined by each participating SAVE public entity.
Q8. Since we are unable to include all of the manufacturers in our response, would you prefer we only
address the manufacturers we are able to bid with discounts, etc.; or would you prefer us to also indicate
NO BID for the manufacturers we are not including in our response?
A8. Vendors only need include the discounts for the manufacturers which they are bidding. There is no
need to write NO BID for the others.
Q9. In regard to percent discount dockside and percent discount installed, is this talking about just the
pricing of the product for both scenarios? Freight and install will be separate line items on the quotes?
We just want to make sure that this percent off of list does not need to include cost of installation. Our
cost of installation can vary depending on the scope of work and labor required for the products being
installed.
A9. See answer A1 above. The installation charges for this RFP must be indicated as a percent (%) of the
subtotal of an entire furniture order. If no installation percent (%) is indicated in an offeror’s proposal
response, the District will assume that there will be “No Charge” for any installation.
No further questions will be answered or clarified.
Lila McCleery
Lila McCleery, CPPB
Director, Purchasing
February 14, 2024
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