AX-24-004 STUDENT HEALTH CLINIC
| Agency: | University of Arkansas - Fort Smith |
|---|---|
| State: | Arkansas |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16958930702995814 |
| Posted Date: | Mar 15, 2024 |
| Due Date: | Apr 12, 2024 |
| Source: | Members Only |
| Name | Deadline |
| AX-24-004 STUDENT HEALTH CLINIC | April 12, 2024 |
Attachment Preview
1
University of Arkansas at Fort Smith
5210 Grand Avenue
Fort Smith, AR 72904
REQUEST FOR PROPOSAL AX-24-004
STUDENT HEALTH CLINIC
Bid Number:
Description:
AX-24-004
SOLICITATION INFORMATION
Student Health Clinic
Solicitation
Issued:
March 11, 2024
Deadline:
April 12, 2024
SUBMISSION DEADLINE FOR RESPONSE
Bid Opening Time: 2:00 p.m., Central Time
Proposals shall not be accepted after the designated bid opening date and time. In accordance with Arkansas
Procurement Law and Rules, it is the responsibility of vendors to submit proposals on or before the bid opening date and
time. Proposals received after the designated deadline shall be considered late and shall be returned to the Vendor
without further review.
In the event that UAFS is closed for inclement weather, the bid opening shall be postponed until 2:00 p.m. the next fully
open and operational workday.
DELIVERY OF RESPONSE DOCUMENTS
Delivery Address:
One (1) hard copy, one (1) digital copy, and one (1) digital redacted copy should be mailed directly
to UAFS, Attn: Lance Killough, 5210 Grand Avenue, Fort Smith, AR 72904. If using USPS, the
mailing address is PO Box 3649, Fort Smith, AR 72913.
See page 19, PROPRIETARY INFORMATION / OPEN RECORDS
Shipping label or outer packaging should reference: AX-24-004 Student Health Clinic
Issuing Officer:
Email Address:
UAFS PROCUREMENT SERVICES CONTACT INFORMATION
Lance Killough, Director Procurement & Contracts
Phone Number:
lance.killough@uafs.edu
UAFS Website
479-788-7041
https://uafs.edu
AX-24-004 STUDENT HEALTH CLINIC
2
SECTION 1
INTRODUCTION
1.1 Introduction
The Board of Trustees of the University of Arkansas, acting for and on behalf of the University of Arkansas - Fort
Smith (“the University” or “UAFS” or “Client”), seeks proposals from qualified, experienced, licensed, financially
sound, and responsible contractors to provide labor, equipment, necessary and qualified staff, and supervision
for management of an on-site health clinic for the benefit of eligible UAFS students.
Proposals shall be in accordance with the terms, conditions, and requirements set forth in this Request for
Proposal (RFP).
1.2 Purpose
This is a rebid of current services. HealthSmart has operated the Powell Student Health Clinic on the UAFS campus
since 2018. This contract expires 6/30/24.
The intent of this RFP is to allow all interested firms to provide enough information that will enable UAFS to
determine which Respondent can provide the best overall value to the University.
This RFP incorporates a two-step selection process for award of the Student Health Clinic described herein. The
University may select one or more Respondents deemed as finalists for inclusion in the second step based on the
initial review and evaluation of the proposal responses.
In the second step of the process, the finalists shall be required to provide additional information. The request
for additional information may include a response to questions for each Respondent selected in this second
step, further pricing information, interviews, a best and final offer, and any other information deemed necessary
by UAFS. Award will be made to the firm whose proposal conforms to this RFP and, in the sole judgement of the
University, will be the most advantageous to UAFS.
By submitting responses, each Respondent certifies that the full knowledge of the scope and nature of the
opportunity described in this RFP has been understood. Each Respondent also certifies that all costs relating to
preparing and responding to this RFP will be the sole responsibility of the Respondent.
1.3 Term of Contract
UAFS seeks to enter into a term contract beginning on July 1, 2024. The initial term shall be up to four (4) years,
renewal upon mutual agreement not to exceed an aggregate total of seven (7) years. Any resulting contract of
this RFP is subject to approval processes which includes legal review by UA General Counsel and the Arkansas
Legislative Council.
1.4 Anticipated Calendar of Events
TASK
Release of Request for Proposal
Powell Student Health Clinic Tour
Deadline for Written Questions by Vendors
AX-24-004 STUDENT HEALTH CLINIC
DATE
March 11, 2024
Before March 20, 2024
March 20, 2024
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Deadline for Written Responses to Vendors (issued by addendum) March 29, 2024
Proposals Due from Vendors
April 12, 2024
Interviews from Selected Vendors
Week of April 15, 2024
Intent to Award
May 1, 2024
Contract Start Date
July 1, 2024
Should the time periods specified following the Proposals Due from Vendors date differ, UAFS will not be
penalized. UAFS will make a good faith effort to follow the timeline above for evaluating, negotiating and
issuing an award.
1.5 Institution Summary
The University of Arkansas at Fort Smith was established in 1928 as a junior college extension of the public-
school system. Most of its history is that of a two-year institution that has operated under several names
including Fort Smith Junior College, Westark Junior College, Westark Community College, and Westark College.
On December 15, 2000, the respective governing boards of Westark College and the University of Arkansas System
entered into an agreement to merge Westark with the System as a four-year, baccalaureate institution. UAFS
became a four-year university and joined the UA System on January 1, 2002.
UAFS is one campus with 922 total employees (575 full-time, 347 part-time). Today, UAFS is the third largest of
the five universities in the University of Arkansas System and the sixth largest of the state’s four-year
institutions.
In the fall of 2015, UAFS offered its first graduate degree, a Master of Science in healthcare administration. In
2019, it launched its second graduate degree, a Master of Education with emphasis areas of English and
curriculum and instruction.
The University of Arkansas at Fort Smith is a vibrant mid-sized public university dedicated to breaking the higher
education mold by bringing truly transformative, hands-on experiences to every student. From high school
seniors to senior professionals, first-generation students to “second chancers”, our goal is to provide a high-
quality, future-focused education that honors each student's unique, personal situations and goals. Our tiered
approach to learning offers students access to more than 80 degree plans and programs including certificate,
associate, bachelor's, and master's degrees. We seek to recruit and retain a diverse workforce as a reflection of
our commitment to serve the diverse population of Arkansas, to maintain the excellence of the University,
and to offer students richly varied disciplines and perspectives.
The UAFS campus is comprised of 77 buildings and facilities located on 170 beautifully manicured acres and
crowned with the Donald W. Reynolds Campus Plaza, Tower, and Campus Green. Students who choose to live
on campus may do so in one of two residence hall complexes, complete with a full-service dining center, or the
on-campus apartment complex for married students and upper-class students. Campus involvement is
encouraged by participation in more than 100 registered student organizations, which includes academic
societies, a dynamic Greek life system, intramural sports, and cultural/special interest groups. The UAFS Lions
compete in the NCAA Division II Lone Star Conference in men’s baseball, women’s volleyball, and men’s and
women’s basketball, golf, cross country, and tennis.
AX-24-004 STUDENT HEALTH CLINIC
Enrollment:
4
• Fall 2019 - 6264
• Fall 2020 - 5,887
• Fall 2021 - 5,444
• Fall 2022 - 5,360
• Fall 2023 - 5,514
Location: Fort Smith, Arkansas
Website: https://uafs.edu/
AX-24-004 STUDENT HEALTH CLINIC
SECTION 2
REQUIRED SERVICES / SCOPE OF WORK
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2.1 OBJECTIVE
The objective of this RFP is to select a single firm to provide the services as defined in this RFP.
The awarded firm shall provide a range of health services to eligible UAFS students to further the equity of
students and increase college and life success through better health care and self-care. The University seeks a
firm with proven industry expertise, clear best practices, and one that will help support the core mission of
UAFS.
Services provided are mostly for acute illness and convenient walk-in care.
2.2 CLINIC BACKGROUND
UAFS students have access to quality, convenient primary healthcare currently located at the Powell Student
Health Clinic located on campus in the Pendergraft Health Sciences Center, second floor. However, with
anticipated growth in our health care programs, the clinic will likely be operating from a new location when the
contract takes effect.
The following firms have operated the Powell Student Health Clinic since 2008:
• IMWell Health LLC, contract term December 7, 2007 – June 30, 2018
• HealthSmart Primary Care Clinics, contract term July 1, 2018 – June 30, 2024
2.3 ELIGIBLE STUDENTS
Eligible students are UAFS students in good standing in University credit courses, regardless of the number of
hours enrolled. Excepted from this definition of eligible students are WATC students, University faculty and staff
enrolled in credit courses, and students enrolled in non-credit classes. UAFS will provide each eligible student
with a student identification card.
Eligible students under the age of 18 are required to have a signed letter of consent on file in order to be treated
at the Clinic. These consent forms are maintained at the Clinic.
2.4 RESPONSIBILITIES OF VENDOR
Contractor will provide primary care services to Eligible Students at the Clinic; at no cost to Eligible Students.
Clinical personnel are not available to provide care outside normal business hours or to provide emergency care
at any time.
The Clinic will be open and staffed during the proposed hours noted on page 6. The Contractor’s personnel will
schedule appointments for Clinic services during these hours of operations and will take walk-in patients when
time is available.
Contractor will arrange for the provision of duly licensed and qualified professional personnel to staff the Clinic
through either direct employment or on an independent contractor basis. Contractor will ensure that any
professional medical provider providing services to students has and maintains a current and valid license to
practice his or her profession in the state of Arkansas.
Physicians and other professional personnel staffing the Clinic shall maintain appropriate and legally required
clinical records for each patient seen or treated at the Clinic. Contractor shall ensure that clinical records are
safeguarded against loss or unauthorized use and shall comply with all applicable laws and regulations governing
the privacy and security of such records. As required by applicable laws and regulations, Contractor will provide
AX-24-004 STUDENT HEALTH CLINIC
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