B024023 Metal Fabrication Equipment Addendum 1
| Agency: | Arkansas Tech University |
|---|---|
| State: | Arkansas |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16966609309995513 |
| Posted Date: | Mar 27, 2024 |
| Due Date: | Apr 11, 2024 |
| Source: | Members Only |
| Open Date | Job Description | Status |
|
April 11, 2024 2 p.m. |
Open |
Attachment Preview
INVITATION FOR BID – BID NO. B024023
Metal Fabrication Equipment
Bid Response:
Formal Sealed Bid
ARKANSAS TECH UNIVERSITY
Business Services
404 N El Paso Ave.
Russellville, AR 72801-2222
479-968-0269
purchasing@atu.edu
All responses must be submitted using this form.
Responses must be received in Business Services at
the address above by the date and time shown below.
In a sealed envelope with the bid number clearly
marked on the front. Faxed or email responses are not
acceptable.
RESPONSE DUE BY: April 11, 2024
TIME: 2 p.m.
Company Name and Address:
For additional information, contact:
__________________________________________
__________________________________________
__________________________________________
Tel: 479-968-0269
Fax: 479-968-0633
E-mail: purchasing@atu.edu
Web Site:
http://www.atu.edu/purchasing
DESCRIPTIVE
LITERATURE:
Responders are encouraged to include descriptive literature.
AWARD:
Award will be made in the best interest of the University, and the
University’s decision is final. Contract and Grant Disclosure,
Combined Boycott and Illegal Immigrant Certification Form, and
EEO Policy forms must be completed before purchase order can
be released. Forms can be accessed via the web here.
INTERGOVERNMENTAL/COOPERATIVE USE OF PROPOSAL AND CONTRACT: In
accordance with Arkansas Code §19-11-249, this proposal and resulting contract is
available to any college or university in Arkansas that wishes to utilize the services of the
selected proposer, and the proposer agrees, they may enter into an agreement as provided
in this RFP.
Page 1 of 8
SPECIFICATIONS:
Specifications are intended to establish a minimum desired quality
or performance level that will provide the best product available at
the best price. It is not the intention of the University to write
“closed specs”.
Bidder may be asked to furnish a sample showing construction
details. Shipping of sample both ways will be the responsibility of
the bidder.
Arkansas Tech University seeks responses to this invitation to bid
for equipment and materials for metal fabrication for agriculture
laboratory work on the Russellville, AR campus.
Approved alternates may be offered for each line item.
Descriptive literature must be included if offering an
alternate.
QUANTITY & UNIT
PRICE
EXTENDED PRICE
NO.
ITEM DESCRIPTION
Miller Electric 951314
Multiprocess Welder, XMT 350 CC/CV
4 Units
DC MIG Pack w/ S-74D Wire Feeder
1
$__________
Warranty: ________________________
each
$__________
Miller Electric Stationary Fume Extractor
4 Units
951513 874 CFM, 7 ft arm lg, MERV 16,
2.
Filtair SWX-D
$__________
Warranty: ________________________
each
$__________
Miller Electric LiveArc Welding Perf Mgmt
1 Unit
System 907714001 for GMAW, FCAQW
3.
and SMAW Applications
$__________
Warranty: ________________________
$__________
AugmentedArc Augmented Reality
Welding system 951823
1 Unit
4.
$__________
Warranty: ________________________
Miller Electric Plasma Cutter Spectrum
875 907583, 60 A, 20 ft Handheld
1 Unit
$__________
5.
$__________
Warranty: ________________________
Heavy duty combination torch outfit with
acetylene tips, CGA 510
2 Units
$__________
6.
$__________
Warranty: ________________________
each
$__________
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ArcStation 60SX Welding Table Fully
4 Units
Loaded
7.
$__________
Warranty: ________________________
each
$__________
Greene Mfg. Weld Tester
1 Unit
8.
Warranty: ________________________ $__________
$__________
DeWalt 1.9 HP 30-gallon single stage air
1 Unit
compressor
9.
$__________
Warranty: ________________________
$__________
1
10. Delivery and Installation
Lot
$__________ _$___________
Delivery within: ______________ days ARO
Minimum Order: $____________________
FOB Point: ____________________________ Freight Terms: _______________________
(Destination or Shipping Point)
(Prepaid, Collect or Added)
Prices firm until: _____________________
Date Quote Submitted: _________________
Company Name: ____________________________________________________________________
Signature & Title: ____________________________________________________________________
Name (printed or typed): _______________________________________________________________
Tel No: __________________________
Fax No: _____________________________
E-Mail: ___________________________
Web Site: ___________________________
Submission Checklist:
Complete Company Name and Address Field-Page 1
Complete response form fields-Page 2 and 3
Complete all fields and sign-Page 3
Include descriptive literature if desired or bidding alternate.
Seal entire response in an envelope and deliver to ATU Business Services 404 N El. Paso
Russellville, AR 72802 by date and time listed on page 1. Late responses will not be accepted.
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IT IS NOT NECESSARY TO RETURN TERMS & CONDITIONS WITH BID RESPONSE
ARKANSAS TECH UNIVERSITY STANDARD TERMS & CONDITIONS
Revised January 9, 2020
1. GENERAL: Any Special Terms and Conditions included in the Request for Quotation (RFQ) override
these Standard Terms and Conditions. The Standard Terms & Conditions and any Special Terms &
Conditions become a part of any resultant contract.
2. ACCEPTANCE & REJECTION: The University reserves the right to accept or reject all or any part of
a bid or any and all bids, to waive minor technicalities and to award the bid in the best interests of the
University. This RFQ does not in any way commit the University to contract for the commodities/ services
listed herein.
3. BID SUBMISSION: Bids must be submitted to ATU Procurement and Risk Management Services on
this RFQ with attachments, when appropriate, on or before the date and time specified for bid opening. If
this RFQ form is not used, the bid may be rejected. If returned by mail, each bid should be placed in a
separate envelope completely and properly identified on the outside of the envelope with the bid number
and the date of opening. Bid must be typed or printed in ink. Late bids will not be considered.
4. FAX BIDS: The University shall not be responsible for mechanical malfunctions that prevent receipt of
faxed response by bid opening time and date.
5. SIGNATURE: Failure to sign bid will disqualify it. Person signing bid should show title or authority to
bind his firm in a contract. “Signature” means a manual or an electronic or digital method executed or
adopted by a party with the intent to be bound by or to authenticate a record that is:
(a) unique to the person using it; (b) capable of verification;
(c) under the sole control of the person using it;
(d) linked to data in a manner that if the data are changed, the electronic signature is invalidated
6. AMENDMENTS: Bid cannot be altered or amended after bid opening except as permitted by
regulation.
7. NO BID: It is no longer necessary to return a "No Bid" response to the University. Bidder may be
removed from the List of Bidders for failure to submit a response to three (3) consecutive bid invitations
on any one bid class and/or sub-class.
8. PRICES: Quote FOB destination, freight prepaid. Bid unit price on quantity and unit of measure
specified. In case of errors in extension, unit prices shall govern. Prices are firm and not subject to
escalation, unless otherwise specified in the RFQ. Unless otherwise specified, bid must be firm for
acceptance for thirty (30) days from bid opening date.
9. DISCOUNTS: "Discount from list" bids are not acceptable unless requested in the RFQ. Cash
discount will not be considered in determining the low bid, except in the case of tie bids. All cash
discounts offered will be taken if earned.
10. TAXES & TRADE DISCOUNTS: Do not include State Sales Tax in your bid. Trade discounts should
be deducted from the unit price and the net price shown on bid.
11. QUANTITIES: Quantities stated on “firm” contracts are actual requirements of the University. The
quantities stated in “term” contracts are estimated only and are not guaranteed (the University may order
more or less than estimated quantity).
12. BRAND NAME REFERENCES: Unless specified “No Substitutes”, any catalog, brand name or
manufacturer's reference used in bid invitation is descriptive only and not restrictive, and is used to
indicate type and quality desired. Bids on brands of like nature and quality will be considered. If bidding
on other than referenced specifications, bid must show manufacturer, brand or trade name and other
description, and should include manufacturer's illustrations and complete descriptions of product offered.
If bidder fails to submit such, the bid may be rejected.
The University reserves the right to determine whether a substitute offered is equivalent to and meets the
standards of the item specified, and the University may require the bidder to supply additional descriptive
material. Bidder guarantees product offered will meet or exceed specifications identified in the bid
invitation. If bidder takes no exception to specifications or reference data in this bid, he will be required to
furnish product according to brand names, numbers, etc., as specified in the invitation.
13. GUARANTY: All items bid shall be newly manufactured, in first class condition, latest model and
design, including where applicable containers suitable for shipment and storage, unless otherwise
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indicated in bid invitation. Bidder hereby guarantees that everything furnished hereunder will be free from
defects in design, workmanship and material; and that if sold by drawing, sample or specification, it will
conform thereto and will serve the function for which furnished hereunder. Bidder further guarantees that
if the items furnished thereunder are to be installed by the bidder that such items will function properly
when installed. Bidder also guarantees that all applicable laws have been complied with relating to
construction, packaging, labeling and registration. Bidder's obligations under this paragraph shall survive
for a period of one (1) year from date of delivery, unless otherwise specified herein.
14. LIMITATIONS ON LIABILITY: Contract language from Bidder/Vendor that limits in any way the
University’s recovery in tort actions is not acceptable.
15. SAMPLES: Samples or demonstrators when requested must be furnished free of expense to the
University. If samples are not destroyed during reasonable examination, they will be returned to the
bidder, if requested, at bidder’s expense. Each sample should be marked with the Bidder's name and
address, bid number and item number. Tests may be performed on samples or demonstrators submitted
with the bid or on samples taken from regular shipments. In the event products tested fail to meet or
exceed all conditions and requirements of the original specifications, the cost of the sample used and the
reasonable cost of the testing shall be borne by the bidder.
16. ALTERATION OF ORIGINAL RFQ DOCUMENT: The original written or electronic language of the
RFQ shall not be changed or altered except by approved written addendum issued by ATU Procurement
Services. This does not prohibit a vendor/contractor from taking exception(s) to these documents, but
does clarify that he/she cannot change the original document’s written or electronic language. If a vendor
wishes to make exception(s) to any or the original language, they must be submitted in separate written
or electronic language in a manner that clearly explains the exception(s). If a vendor’s submittal is
discovered to contain alterations/changes to the original written or electronic documents, the response
may be declared as “non-responsive” and not considered.
17. AWARD: Any contract resulting from this RFQ shall be awarded with reasonable promptness by
written notice to the lowest responsible and responsive bidder. A written Purchase Order mailed or
otherwise furnished to the successful bidder within the time of acceptance specified in the RFQ results in
a binding contract without further action by either party. The effective date of the purchase order shall be
the date it is mailed or otherwise furnished by the University to the address of the bidder
indicated in his bid. The University reserves the right to award the item (s) listed on the RFQ
“individually”, by “groups”, “all or none” or by any other method as deemed in the best interest of the
University. In the event all bids exceed available funds, as certified by the appropriate fiscal officer, the
Agency Procurement Official is authorized, in situations where time or economic considerations preclude
re-solicitation of work of a reduced scope, to negotiate an adjustment of the bid price, including changes
in the bid requirements, with the lowest responsive responsible bidder in order to bring the bid within the
amount of available funds.
Firm Contract: A written University Purchase Order mailed or otherwise furnished to the successful
bidder within the time of acceptance specified in the RFQ results in a binding contract that requires the
contract to furnish the commodities or services as stated on the purchase order that will reference the
original RFQ documents and number. Vendor is to immediately initiate action to comply with the
requirements of the PO that by reference will incorporate all the requirements contained in the original
Request for Quotation.
Term Contract: A Contract Award will be issued to the successful bidder. It results in a binding obligation
of the item(s) or service(s) for specific pricing and time frame without further action at that time by either
party. The Contract Award does not authorize any shipment(s) or service(s) to be provided. Shipment(s)
of commodities or the providing of service(s) related to a “term contract” is only authorized by the receipt
of a University Purchase Order by the contractor that will list the actual requirement, pricing, delivery
location and contract number.
18. TERM OF CONTRACT: The RFQ, Contract Award or Purchase Order will clearly state the period of
time the contract will be in effect for each individual contract.
19. DELIVERY: On the face of the RFQ, the bidder should show approximate number of days for
delivery after receipt of order. “Working days” shall be defined as Monday through Friday of each week,
exclusive of all official State holidays.
20. BACKORDERS OR DELAY IN DELIVERY: Backorders or failure to deliver within the time required
may be default of the contract. Contractor must give written notice to Procurement Services of the reason
and the expected delivery date. If reason is not acceptable, contractor is in default. Procurement
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