B024015 Charter Bus
| Agency: | Arkansas Tech University |
|---|---|
| State: | Arkansas |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16966649508489865 |
| Posted Date: | Mar 13, 2024 |
| Due Date: | Mar 27, 2024 |
| Source: | Members Only |
| Open Date | Job Description | Status |
|
March 27, 20024 2 p.m. |
Open |
Attachment Preview
INVITATION FOR BID – BID NO. B024015
Charter Bus Service
Bid Response:
Formal Sealed Bid
ARKANSAS TECH UNIVERSITY
Business Services
404 N El Paso Ave.
Russellville, AR 72801-2222
479-968-0269
purchasing@atu.edu
All responses must be submitted using this
form. Responses must be received in Business
Services at the address above by the date and
time shown below. In a sealed envelope with
the bid number clearly marked on the front.
Faxed or email responses are not acceptable.
RESPONSE DUE BY: March 27, 2024
TIME: 2 p.m.
Company Name and Address:
__________________________________________
__________________________________________
__________________________________________
For additional information, contact
Tammy Rye
Tel: 479-968-0269
Fax: 479-968-0633
E-mail: purchasing@atu.edu
Web Site:
http://www.atu.edu/purchasing
TERMS AND See attachment.
CONDITIONS:
AWARD:
Award will be made in the best interest of the University, and the
University’s decision is final. Contract and Grant Disclosure, Combined
Certification, and EEO Policy forms must be completed before purchase
order can be released. Forms can be accessed via the web here.
INTERGOVERNMENTAL/COOPERATIVE USE OF PROPOSAL AND CONTRACT: In
accordance with Arkansas Code §19-11-249, this proposal and resulting contract is
available to any college or university in Arkansas that wishes to utilize the services
of the selected proposer, and the proposer agrees, they may enter into an
agreement as provided in this RFP.
Page 1
SPECIFICATIONS:
Specifications are intended to establish a minimum desired quality or performance level
that will provide the best product available at the best price. It is not the intention of the
University to write “closed specs”.
Arkansas Tech University (ATU) is requesting bids for charter bus travel during the
2024-2024 fiscal year (July 1, 2024-June 30, 2025). The awardee (contractor) shall
provide services on an as needed basis as requested by any University department.
The University cannot guarantee any amount of contractor’s services which may be
required.
Bids are requested for 55 passenger buses with working air conditioning, heat,
lights, reclining seats, restroom, Wi-Fi and TV/DVD’s Buses must have ample
storage room for athletic/band equipment, video equipment, training equipment
and supplies necessary for each trip.
Bus must arrive no later than one (1) hour before the departure time. Departure
times given are subject to change; therefore, the contractor must contact the
requesting department point of contact for each trip at least 72 hours prior to
departure to confirm departure times. Itineraries must be approved in advance by
the point of contact for each trip.
The contactor understands and agrees that local transportation may be required
while at the trip destinations. Local transportation may include, but may not be
limited to, trips to and from meals, practices, games, or other trip-related events
etc., while at the trip destinations.
The contractor is advised that the requesting University department will not arrange
or pay for overnight accommodations for the driver. The driver’s meals and other
incidental cost shall be the responsibility of the contractor. The contractor should
also be responsible for paying any and all tolls, parking fees, and other trip-related
expenses.
For athletic team travel, the contractor will be provided with the location, date, and
estimated time of departure and return approximately sixty (60) days in advance of
the event. However, the contract must have buses and personnel available on short
notice for participation in post-season events such as the Great American
Conference and NCAA Regional Tournaments.
If provided with the required minimum notice stated in the contractor’s proposal,
the contractor must guarantee the availability of buses and personnel.
In the event that the contractor is unable to provide buses and personnel when
required, the contractor shall be responsible for obtaining equivalent transportation
services within a time frame acceptable to the University. If the cost to obtain the
equivalent services elsewhere is greater than the contracted price for such services,
the contractor shall be assessed the difference between the contract price and the
price paid for equivalent transportation services.
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The contractor must have available on-road service arrangements and/or an
acceptable replacement vehicle(s) in the event of an accident for mechanical failure.
Any additional costs incurred by the University to obtain alternate transportation as
a result of the contractor’s inability to complete the trip as required will be
deducted from any amount due the contractor.
The contractor understands and agrees that only University approved passengers
will be allowed to travel on any bus provided under the terms of the contract.
If approved by the University in writing, the contractor may subcontract for those
services described herein provided that all the provisions and requirements
between the University and the contractor fully extend to the subcontractor.
The contractor must agree that the University shall have the right to cancel
requested services, without penalty or recourse, any time prior to driver/equipment
call-out.
If problems are experienced on a given trip as a result of the operating condition of
the contractor’s buses and/or drivers, and such problems are reported to the
contractor within seventy-two (72) hours of the return date of the trip, the
University shall have the right to request a reasonable reduction in the amount
invoiced by the contractor for the trip. The amount of any such reduction shall be
mutually agreed upon by the University and the contractor.
If the frequency of problems experienced as a result of the operating condition of
the contractor’s buses and/or drivers becomes unacceptable to the University
and/or the contractor is not receptive to reducing the amount invoiced by the
contractor to an amount deemed acceptable by the University, the University shall
have the right to immediately cancel the contract for material breach of contractual
obligations by the contractor.
Bus and bus services must comply with all federal and state Department of
Transportation rules and regulations.
Licensing and Insurance Requirements:
The contractor must ensure that all drivers provided under the terms of the contract
are both licensed and insured in accordance with all applicable laws and regulations
for the purpose set forth herein. The contractor understands and agrees that the
acceptability of the contractor’s buses and drivers shall be determined solely by the
University. All buses proved by the contractor must be in excellent operating
condition, and all drivers provided by the contractor must be in good health.
Assigned drivers should be familiar with trip routes.
The contractor shall understand and agree that the University cannot save and hold
harmless and/or indemnify the contractor or the contractor’s employees against any
liability incurred, or arising as a result of any activity of the contractor’s employees
related to the contractor’s performance under the contract.
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The contractor must have and maintain, at the contractor’s expense, adequate
liability insurance to protect the University and the general public against any loss,
damage and/or expense related to the contractor’s performance under the contract.
The insurance coverage shall include, but need not to be limited to, the following
overages in the amounts specified. Such insurance must indemnify the University
to the fullest extent possible under the laws of the State of Arkansas. Contractor will
name the University as an additional inured and will furnish a Certificate of
Insurance.
Commercial General Liability
General Aggregate
Personal & Adv Injury
Each Occurrence
$1,000,000
$1,000,000
$1,000,000
Automobile Liability
Combined Single Limit
$5,000,000
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Cost Sheet
The respondent must provide pricing and related information as requested below to provide
charter bus transportation services in accordance with the terms and conditions of this Invitation
to Bid. Provide firm, fixed prices for two 55 passenger bus as requested for the 2024 ATU
Football Season as requested below. Other University sport schedules will be available as soon
as published.
Bus will depart from the ATU Field House at Buerkle Field. Bus is to be backed into the area
adjacent to the locker rooms for loading of players and equipment.
Contact: Abby Davis at adavis@atu.edu for scheduling
. 2024 FOOTBALL SCHEDULE
Game 1
SOUTHERN NAZERENE UNIVERSITY
BETHANY, OK.
Depart Wednesday, Sept. 14 at 8 am
Return immediately following game
Bus Quantity
Required
Rate per Mile
GAME TIME
2:00 PM
GAME DATE
Sept. 14, 2024
Round Trip
Miles
Total Charge for 2
Buses
2
$
$
Game 2
HENDERSON STATE UNIVERSITY
ARKADELPHIA, AR
Depart Saturday, Sept. 21 at TBA
Return immediately following game
Bus Quantity
Required
Rate per Mile
2
$
Game 3
NORTHWEST OK. STATE UNIVERSITY
ALVA, OK.
Depart Saturday, Oct. 5 at 8 am
Return immediately following game
Bus Quantity
Required
Rate per Mile
2
$
GAME TIME
TBA
GAME DATE
Sept. 21, 2024
Round Trip Miles
Total Charge for 2
Buses
$
GAME TIME
3:00 PM
GAME DATE:
Oct. 5, 2024
Round Trip Miles
Total Charge for 2
Buses
$
Game 4
ARKANSAS-MONTICELLO
MONTICELLO, AR
Depart Friday, Oct 19 at TBA
Return immediately following game
Bus Quantity
Required
Rate per Mile
2
$
GAME TIME
TBA
GAME DATE
Oct 19, 2024
Round Trip Miles
Total Charge for 2
Buses
$
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