On-Call Construction Services
| Agency: | City of Ventura |
|---|---|
| State: | California |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17053010184178817 |
| Posted Date: | Mar 12, 2024 |
| Due Date: | Apr 11, 2024 |
| Solicitation No: | P-130000764 |
| Source: | Members Only |
| Bid Number: |
P-130000764
|
| Bid Title: |
On-Call Construction Services
|
| Category: | Water and Wastewater |
| Status: | Open |
|
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Attachment Preview
Request for Proposal No. P-130000764
Tuesday March 12, 2024
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for On-Call Construction Services in accordance with this Request for Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope titled “RFP No. P-
130000764” and one (1) PDF electronic copy sent via email to the Purchasing Representative
must be submitted prior to:
Thursday April 11, 2024, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
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Request for Proposal No. P-130000764
On-Call Construction Services
TABLE OF CONTENTS
1. Instructions to Bidders
1.1.
RFP Timeline
1.2.
Proposal Submission
1.3.
Question and Answer Period
1.4.
Term of Agreement
1.5.
Proposal Format
1.6.
Insurance Requirements
1.7.
Agreement Prices
1.8.
Contract
1.9.
Subcontracting
1.10.
Communications with City Staff or Elected City Representatives
2. Scope of Services
2.1.
Background
2.2.
Scope of Services
2.3.
Labor Rate Sheet
3. Proposals
3.1.
3.2.
3.3.
3.4.
3.5.
Evaluation of Proposals
Proposal Format and Requirements
Required upon Successful Award of Bid
Special Requirements
Proposal Authorization Sheet
ATTACHMENTS
• Attachment A – General Provisions for Standard Form Contracts
EXHIBITS
• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally
• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank
intentionally
• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)
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1. INSTRUCTIONS TO BIDDERS
Request for Proposal No. P-130000764
On-Call Construction Services
1.1 RFP Timeline
Release of Request for Proposal
Questions to be submitted via Email
Addendum to be Issued, if required
Proposal Submission Deadline
Tuesday March 12, 2024
Wednesday March 20, 2024, at 2:00PM
Monday March 25, 2024
Thursday April 11, 2024, at 4:00PM
1.2 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder’s responsibility to ensure that its/their proposal arrives on or before the specified time.
Proposers shall provide one (1) hard copy in a SEALED envelope and one (1) PDF electronic copy
sent via email to the Purchasing Representative, Patricia Zavala at pzavala@cityofventura.ca.gov. If
discrepancies are found between the hard copy and the PDF, the hard copy will provide the basis for
resolving such discrepancies. If no document can be identified as the original, proposal may be
rejected at the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be considered
in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals postmarked prior
to submittal deadline, but received after the deadline, will be returned.
1.3 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Patricia Zavala,
Senior Buyer, at pzavala@cityofventura.ca.gov PRIOR to Wednesday March 20, 2024, at 2:00 PM.
Any questions submitted after the deadline shall be rejected.
1.4 Term of Agreement
The initial term of this Agreement shall commence on July 1, 2024 (or “Effective Date”) and will
continue for a period of one (1) year. The City may elect at its own option to renew this Agreement for
four (4) additional one-year increments. Initial term, plus any option to extend shall not exceed a total of
five years.
1.5 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format and Requirements
Section No. 3.2. Proposals must be complete in all respects as required in the Proposal Format and
Requirements Section. Proposals are to be prepared in such a way as to provide a straightforward,
concise description of capabilities to satisfy the requirements of the RFP. Expensive binding, colored
displays, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated
on conformance to the RFP instructions, responsiveness to the RFP requirements, and on
completeness and clarity of content. A proposal may not be considered if it is conditional or incomplete.
1.6 Insurance Requirements:
Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C” General Services
Agreement.
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Request for Proposal No. P-130000764
On-Call Construction Services
1.7 Agreement Prices:
At any time during the course of this anticipated contract the City may alter the Scope of Work, making
changes to the assignments and times indicated, and/or adding or deleting assignments as deemed
necessary. The City and firm will negotiate changes to the contract pricing accordingly.
1.8 Contract
A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included herein, as it
will be the document executed into a final contract between the City and the awarded Contractor. You
do not have to return Attachment “C” with your proposal submission; the sample General Services
Agreement is provided for reference only and does not have to be returned with the bid.
1.9 Subcontracting:
No Subcontracting any portion of Contractor’s duties under this agreement without prior written
consent of the City.
1.10 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing and
Contracts Division, regarding this RFP is prohibited. Disregard of this provision could result in rejection
of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.
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Request for Proposal No. P-130000764
On-Call Construction Services
2. SCOPE OF SERVICES
2.1 Background
The City of Ventura, located in the State of California, has a population of 109,000 and is located thirty
(30) miles south of Santa Barbara, and sixty (60) miles northwest of Los Angeles. It is a coastal
community known for its marina, pier, golf courses, beaches, parks, and passion for art and culture. The
City operates under its own charter with the Council-Manager form of government. Ventura is a full-
service city providing police and fire services, parks and recreation, public works, and community
development in addition to water treatment and distribution, storm water processing, and wastewater
management. The City employs approximately 700 employees.
2.2 Scope of Services
Licensing and Professional Certification
Required:
State of California Contractor’s License Classification A General Engineering Contractor
General Specifications
Safety
All work conducted by the contractor and its representative shall conform to current applicable California
Occupational Safety and Health Administration (CAL-OSHA) laws and regulations. Contractor shall
maintain safety certifications and provide city with copies of training records.
Contractor must provide staff that has current confined space and hazardous materials training.
Contractor must provide and Personal Protective Equipment (PPE) to staff as needed for working
conditions.
Contractor must strive to maintain good public relations at all times. The work must be conducted in a
manner, which will cause the least possible interference and annoyance to the public. Work must be
performed by competent employees and supervised by an experienced, foreman or supervisor.
Accident Reporting
Contractor shall immediately notify the City of any accident, regardless of whether or not injury or damage
is evident, involving the contractor’s staff, vehicles, or equipment while on the work site. Contractor shall
take photo documentation of damage and immediately report to appropriate City contact. Contractor
shall document any damage that exists before the onset of work. The Contractor shall take photographs
of existing damage and report to appropriate City contact prior to commencing any work. Any damage
caused as a result of the Contractor’s actions shall be the sole responsibility of the Contractor to repair
or pay in full for damages.
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