Public Safety Mobile Radios
| Agency: | City of Ventura |
|---|---|
| State: | California |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17053089266638960 |
| Posted Date: | Apr 3, 2024 |
| Due Date: | Apr 30, 2024 |
| Solicitation No: | P-130000768 |
| Source: | Members Only |
| Bid Number: |
P-130000768
|
| Bid Title: |
Public Safety Mobile Radios
|
| Category: | Information Technology |
| Status: | Open |
|
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Attachment Preview
Request for Proposal No. P-130000768
Wednesday April 3, 2024
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for Public Safety Mobile Radios in accordance with this Request for Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope and one (1) PDF
electronic copy sent via email to the Purchasing Representative must be submitted prior to:
Tuesday April 30, 2024, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
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Request for Proposal No. P-130000768
Public Safety Mobile Radios
TABLE OF CONTENTS
1. Instructions to Bidders
1.1.
RFP Timeline
1.2.
Proposal Submission
1.3.
Question and Answer Period
1.4.
Proposal Format
1.5.
Terms and Conditions
1.6.
Insurance Requirements
1.7.
Faithful Performance Bond
1.8.
Communications with City Staff or Elected City Representatives
2. Project Overview
2.1.
Introduction
2.2.
Background
2.3.
Project Summary
2.4.
Proposals Desired
2.5.
Minimum Qualification Requirements
3. Subscriber Unit Requirements
3.1.
General Requirements
3.2.
Mobile Radio Requirements
3.3.
Programming Equipment
4. Operational and Technical Training
5. Warranty, Maintenance, and Support
6. Pricing Schedule
7. Specification Sheets
8. Proposals
8.1.
Evaluation of Proposals
8.2.
Proposal Format and Requirements
8.3.
Required upon Successful Award of Bid
8.4.
Special Requirements
8.5.
Proposal Authorization Sheet
ATTACHMENTS
• Attachment A – General Provisions for Standard Form Contracts
• Attachment B –Terms and Conditions for Supplies and Non-Professional Services
• Attachment C – Insurance Requirements
• Attachment D – Federal Provisions
• Attachment D-1 – Certification regarding a Drug-Free Workplace Requirements
• Attachment D-2 – Debarment and Suspension Certification
• Attachment D-3 – APPENDIX A, 44 C.F.R. PART 18- Certification regarding Lobbying
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1. INSTRUCTIONS TO BIDDERS
Request for Proposal No. P-130000768
Public Safety Mobile Radios
1.1 RFP Timeline
Release of Request for Proposal
Questions to be submitted via Email
Addendum to be Issued, if required
Proposal Submission Deadline
Demonstrations
Wednesday April 3, 2024
Thursday April 11, 2024, at 2:00PM
Wednesday April 17, 2024
Tuesday April 30, 2024, at 4:00PM
To be determined
1.2 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder’s responsibility to ensure that its/their proposal arrives on or before the specified
time. Proposers shall provide one (1) hard copy in a SEALED envelope and one (1) PDF
electronic copy sent via email to the Purchasing Representative, Nicole Supan at
nsupan@cityofventura.ca.gov. If discrepancies are found between the hard copy and the PDF,
the hard copy will provide the basis for resolving such discrepancies. If no document can be
identified as the original, proposal may be rejected at the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be
considered in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals
postmarked prior to submittal deadline, but received after the deadline, will be returned.
1.3 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole
Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Thursday April
11, 2024, at 2:00 PM. Any questions submitted after the deadline shall be rejected.
1.4 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format
and Requirements Section No. 8.2. Proposals must be complete in all respects as required
in the Proposal Format and Requirements Section. Proposals are to be prepared in such a
way as to provide a straightforward, concise description of capabilities to satisfy the
requirements of the RFP. Expensive binding, colored displays, promotional materials, etc.,
are not necessary or desired. Emphasis should be concentrated on conformance to
the RFP instructions, responsiveness to the RFP requirements, and on completeness
and clarity of content. A proposal may not be considered if it is conditional or incomplete.
1.5 Terms and Conditions
Successful firm shall agree to the City’s Terms and Conditions for Supplies and Non-
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Request for Proposal No. P-130000768
Public Safety Mobile Radios
Professional Services, Attachment B. Proposer may submit their sample Terms and
Conditions for review in lieu of the City’s.
1.6 Insurance Requirements:
Successful firm shall provide insurance as noted in Attachment “C.”
1.7 Faithful Performance Bond
Successful firm shall furnish the City with a surety bond conditioned upon the faithful
performance of the contract. The bond shall be in a sum equal to one hundred percent (100%)
of the amount of the contract price.
1.8 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing
and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could
result in rejection of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.
THE REST OF THE PAGE IS LEFT BLANK INTENTIONALLY
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Request for Proposal No. P-130000768
Public Safety Mobile Radios
2. PROJECT OVERVIEW
2.1 Introduction
The City of Ventura, California (the “City”) invites responses to this Request for Proposal (RFP)
for the purchase of public safety mobile radios to support mission critical communications. The
proposed mobile radios shall provide real time operable and interoperable two-way wireless
communications capabilities for the Ventura Fire Department (FD).
2.2 Background
A. The City’s existing radio system consists of a Motorola analog conventional system with
three very high frequency (VHF) channels.
B. Due to technology obsolescence and coverage gaps, the City is considering joining the
existing Ventura County 7/800 MHz radio system.
C. The Ventura County system consists of a Motorola Project 25 (P25) Phase 2 trunked
simulcast radio system.
D. The goal of the project is to enhance interoperability with local, state, and federal first
responder agencies in the region.
2.3 Project Summary
A. If awarded, the Proposer shall be responsible for providing the following project
components:
1. Project management and engineering
2. Fleet map and template development
3. Furnishing new mobile radios
4. Software installation and programming
5. Furnishing wiring, antennas, and mounting kits
6. Removing existing mobile radios
7. Installing new mobile radios
8. Field acceptance testing
9. Operational and Technical training
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