Parking Lot Sweeping Services
| Agency: | Cosumnes Community Services District |
|---|---|
| State: | California |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17113409289417497 |
| Posted Date: | Dec 14, 2023 |
| Due Date: | Jan 10, 2024 |
| Source: | Members Only |
| Bid Number: |
PM-24-012
|
| Bid Title: |
Parking Lot Sweeping Services
|
| Category: | Construction and Landscaping Services, Supplies & Equipment |
| Status: | Open |
|
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Attachment Preview
COSUMNES COMMUNITY SERVICES DISTRICT
REQUEST FOR PROPOSALS (RFP)
FOR
Parking Lot Sweeping Services
(PM-24-012)
Release Date: December 14, 2023
Proposal Deadline: January 10, 2024 by 10:00AM
Proposals must be received via email at the email address below by deadline.
Kavita Takhar, Management Analyst
Email: KavitaTakhar@cosumnescsd.gov
Phone: 916-405-5332
PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Vendor/Vendor is aware of the
requirements of California Executive Order N-6-22 (“Ukraine/Russia-Related Sanctions), which
obligates Vendors/Vendors to comply with existing economic sanctions imposed by the U.S.
government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under
state law. The Services may be subject to compliance monitoring by the District. It shall be the
Vendors/Vendors sole responsibility to comply with all applicable economic sanctions.
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624
Cosumnes Community Services District RFP
Parking Lot Sweeping Services (PM-24-012)
SECTION 1 – PURPOSE
The Cosumnes Community Services District (“District”) is seeking services for parking lot
sweeping services within the parks, medians, streetscapes, and facilities owned and/or
managed by the District. The services will include furnishing of all labor, materials, equipment,
transportation, and services necessary for parking lot sweeping as directed herein.
SECTION 2 – DISTRICT PROFILE
The District is located in California’s Central Valley in the southern portion of Sacramento
County, four miles south of the Sacramento City limits. The District is the largest community
services district in California encompassing 157 square-miles and serves and estimated
population of 207,000.
The District is a regional agency providing fire protection services to the cities of Elk Grove and
Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District
provides parks and recreation services exclusively to the Elk Grove community. The District
departments include:
• Administrative Services Department – Operations include execution and monitoring of the
District budget, long-range planning, information systems and the Human Resources
section that provides services to over 500 District full-time, part-time, and seasonal
employees.
• Fire Department – The Fire Department consists of two divisions, Operations and
Administration and Support Services, that work together to provide fire, rescue, and
emergency medical services.
• Parks and Recreation Department – Parks and Recreation manages 103 parks, 18 miles
of off-street trails, two community centers, four recreation centers, three aquatics
complexes, a nine-hole golf course and many recreation, sports, and leisure programs.
• Facility and Development Department – Operations include the planning, design, and
construction management and maintenance for District property.
The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,
and employees within the diverse community by protecting lives, property, and the environment
through superior fire suppression, emergency medical services, fire prevention, and special
operations response; and by providing parks and recreation services through well-maintained
parks and recreational opportunities for health, wellness, and social interactions.
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Cosumnes Community Services District RFP
Parking Lot Sweeping Services (PM-24-012)
SECTION 3 – SCOPE OF WORK
It is the responsibly of each bidder to visit the project location to identify any issues that are out
of the normal Scope and Schedule of Services set forth in the attached Exhibit “A”, incorporated
herein by this reference.
Please direct all questions regarding Exhibit “A” Scope and Schedule of Services, in writing
to Kavita Takhar at KavitaTakhar@CosumnesCSD.gov. All questions are due to Kavita Takhar
by December 28, 2023 by 10:00 AM. All questions/answers will be posted on January 3, 2024
to the www.CosumnesCSD.gov bid website.
SECTION 4 – TERMS OF AGREEMENT
Length of Service Contract
The initial term of the Professional Service Agreement (PSA) will be for a twelve (12) month
term. The District reserves the option to extend the contract for up to two (2) additional twelve
(12) month periods, upon the same terms and conditions as provided in the PSA. The Contractor
can propose a price increase, if desired. The contractor should include a cost schedule for years
1, 2 and 3 on the Bid Form (Exhibit “D”).
Selection
Upon selection, the Proposal and Contractor information will be presented to the District Board
of Directors for approval. The Contractor will then receive the Professional Service Agreement
(PSA) and will be expected to execute the agreement within ten (10) business days of receipt.
The Contractor shall provide completed W-9, insurance requirements, and copies of
certifications with signed PSA. Anticipated start date is March 1, 2024.
• The price proposed is firm for the Scope of Services described in Exhibit “A” and cannot
be altered after receipt per the terms of this RFP.
• Contractors will be required to obtain, and maintain for the duration of the contract,
insurance as described in the Section 4 of this proposal.
SECTION 4 – MINIMUM QUALIFICATIONS
Licensure requirements
• Each contractor shall be licensed pursuant to the Business and Professions Code.
Contractor must possess current and valid California Department of Pesticide Regulation
applicable license(s)/certifications required to perform the vertebrate control services
required in the scope of work.
• Contractors who are ineligible to perform work on a public works project pursuant to
Section 1777.1 or 1777.7 of the Labor Code are prohibited from submitting a Proposal on
this project.
Insurance
• The Contractor must provide evidence of commercial general liability and professional
liability insurance from an insurance company authorized to be in business in the State
of California in an amount of not less than one million dollars ($1,000,000) for each
occurrence. Contractor will be required to provide an insurance certificate naming the
District as additionally insured. Contractor must provide certificate showing active policies
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Cosumnes Community Services District RFP
Parking Lot Sweeping Services (PM-24-012)
of automobile liability, commercial general liability and property damage insurance from
an insurance company authorized to be in business in the State of California for the entire
length of the contract. The following statement must appear on the certificate:
"Additional insured endorsement names the Cosumnes Community Services
District its directors, agents or employees are included as additional insured."
• If Contractor will be employing any person or persons in the performance of this contract,
Contractor shall procure a policy of Worker’s Compensation Insurance as required by the
Labor Code of the State of California.
SECTION 5 – PREVAILING WAGES
Bid must include prevailing wage. Wage rates can be located online at
http:///www.dir.ca.gov/dlsr. The successful Contractor shall comply with all applicable Labor
Code provisions, including but not limited to, hours of labor, employment of apprentices and
debarment of contractors.
Contractor Registration
Contractor is responsible for compliance with all aspects of prevailing wage law (codified
at Labor Code section 1720 et seq. and 1770 et seq.) and other applicable labor laws
including, without limitation, the following: (1) the payment of prevailing wages (Labor
Code Sections 1771, 1774 and 1775); (2) employment of apprentices (Labor Code
Section 1777.5); (3) certified payroll records (Labor Code Section 1776); (4) hours of labor
(Labor Code Sections 1813 and 1815); contractor and subcontractor registration (Labor
Code Sections 1725.5 and 1771.1); and (6) debarment of contractors and subcontractors
(Labor Code Section 1777.1).
Labor Compliance
This Project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations. In bidding on this project, it shall be the Contractor’s sole
responsibility to evaluate and include the cost of complying with all labor compliance
requirements under this contract and applicable law in its proposal.
SECTION 6 – RFP OVERVIEW
RFP Timeline
The District will endeavor to administer the proposal process in accordance with the terms and
dates outlined below; however, the District reserves the right to modify the terms, activities,
timeline, or any other aspect of the process at any time, as it deems necessary.
EVENT
RFP advertising
Deadline for Questions
District Provides Responses to Questions
Deadline for Submission
Interviews
Vendors Notified
DATE/TIME
December 14, 2023
December 28, 2023 at 10am
January 3, 2024
January 10, 2024 at 10am
January 16, 2024
January 25, 2024
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Cosumnes Community Services District RFP
Parking Lot Sweeping Services (PM-24-012)
RFP Coordinator
All communications concerning this RFP must be submitted via email to the RFP Coordinator
identified below. The RFP Coordinator will be the sole point of contact for this RFP.
Kavita Takhar, Management Analyst
8820 Elk Grove Blvd.
Elk Grove, CA 95624
Email: KavitaTakhar@cosumnescsd.gov
Phone: 916-405-5332
RFP Amendment and Cancellation
The District reserves the unilateral right to amend this RFP in writing at any time. The District
also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is
issued, the District shall provide notice of the amendment to all Proposers. In addition, the District
shall post the amendment on its website at http://www.cosumnescsd.gov. Proposers shall
respond to the final written RFP and any exhibits, attachments, and amendments thereto.
RFP Questions – Directions for Submission
Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator
prior to the “Deadline for Questions.” Proposer questions should clearly identify the relevant
section of the RFP, and page number(s) related to the question being asked. The questions
submitted, and the District’s responses, shall be posted on the District’s website at
http://www.cosumnescsd.gov.
Proposal Submittal
Proposals must be submitted no later than January 10, 2024 at 10:00am. Proposals received
after this time and date will not be considered. Proposers must submit an electronic copy (a
single .pdf file containing all submitted material) to the RFP Coordinator: Kavita Takhar (Email:
KavitaTakhar@cosumnescsd.gov). Any submission to District by email, will receive a reply that
the proposal has been received (during regular business hours). If a reply is not received, please
contact the RFP Coordinator.
Any Proposal received prior to the submission date and time specified may be withdrawn or
modified by written request by the firm who submitted the proposal. To be considered, however,
the modified Proposal must be received by the submission date and time specified.
The Contactor Proposal is the basis for negotiation of an Agreement. If agreement is reached,
a written Agreement will be prepared and executed by the General Manager of the District. The
Agreement will not be executed until all required documentation has been received.
This Request for Proposal does not commit the District to enter into an Agreement, to pay any
costs incurred in the preparation of a Proposal in response to this request, or to procure or
contract for services. The District reserves the right to accept or reject any or all Proposals
received as a result of this request, to negotiate with any qualified firm or to modify or cancel in
part or in its entirety this Request for Proposal if it is in the best interests of the District to do so.
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