Remove & Replace Concrete Channels
| Agency: | City of Colorado Springs |
|---|---|
| State: | Colorado |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17133055609837670 |
| Posted Date: | Feb 29, 2024 |
| Due Date: | Apr 1, 2024 |
| Source: | Members Only |
Remove & Replace Concrete Channels
Attachment Preview
INVITATION FOR BID
Construction
B24-036SL
Date issued: February 28, 2024
REMOVE & REPLACE CONCRETE
CHANNELS
THE CITY OF COLORADO SPRINGS
B24-036SL Remove & Replace Concrete Channels
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The City of Colorado Springs hereby solicits Firm Fixed Price (FFP) Bid, as detailed in
this Invitation For Bids (IFB), for B24-036SL Remove & Replace Concrete Channels.
This project is utilizing Federal Funds; please ensure included Federal Forms are
completed and submitted.
This IFB is posted to BidNet Direct and the City of Colorado Springs’ Procurement
Services Website. It is available for all vendors free of charge, following free registration,
at the BidNet Direct website.
SUBMITTALS FOR THIS PROJECT WILL ONLY BE ACCEPTED ON THE BIDNET DIRECT
PLATFORM.
Please login to the following website to register (Free Registration) to submit a bid for
this project. All required documents will be uploaded to the BidNet website. The City of
Colorado Springs belongs to BidNet’s Rocky Mountain e-Purchasing Group within
BidNet.
https://www.bidnetdirect.com/
BIDNET Direct Support
800-835-4603
Estimated Project Magnitude: $750,000 – $1,500,000
B24-036SL Remove & Replace Concrete Channels
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SECTION I – BID INFORMATION
1.0 BID INFORMATION
Section I provides general information to potential Bidders, such as bid submission instructions
and other similar administrative elements. This Invitation for Bid (IFB) is available on BidNet
(www.bidnetdirect.com). All addenda or amendments shall be issued through BidNet and may not
be available through any other source.
1.1 SPECIAL TERMS
Please note the following definitions of terms as used herein:
The term “City” means the City of Colorado Springs.
The term “Contractor” or “Consultant” means the Bidder whose offer is accepted and is awarded
the contract to provide the products or services specified in the IFB.
The term “Offer” or “Bid” means a bid submitted in response to this IFB.
The term “Offeror” or “Bidder” means the person, firm, or corporation that submits a formal bid or
offer and that may or may not be successful in being awarded the contract.
The term “Project” refers to Remove & Replace Concrete Channels Project.
The term “Invitation for Bid” or “IFB” means this solicitation of formal, competitive, sealed bids
from prospective bidders in which the intent is to award a contract to the resultant lowest
responsible and responsive bidder.
1.2 BID ISSUE DATE
Invitation for Bid (IFB) Number B24-036SL is being issued and posted on www.bidnetdirect.com
on February 28, 2024.
1.3 SUBMISSION OF BIDS
A. Bids are to be submitted electronically on BidNet Direct (www.bidnetdirect.com). Please
review the submission requirements well in advance of submission date and time, and allow
for ample time to upload each required document. It is recommended that Offerors begin the
submission process at least one (1) day in advance of the proposal deadline.
Offerors are solely responsible to ensure all required bid documents are uploaded and
submitted correctly, and that a confirmation number is obtained upon successful
submission. Customer support for BidNet Direct may be reached at (800) 835-4603.
B. Bids shall be received on or before: Monday, April 1, 2024 no later than 2:00PM MST. A public
opening will be held via Microsoft Teams at that time. Web access and dial in information is
below:
B24-036SL Remove & Replace Concrete Channels
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Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 227 712 197 027
Passcode: UpKfYy
Download Teams | Join on the web
Or call in (audio only)
+1 720-617-3426,,643642610# United States, Denver
Phone Conference ID: 643 642 610#
C. Bid bond is required if total bid exceeds $50,000.00. (Also see 1.22)
D. The cost of Bid preparation is not a reimbursable cost. Bid preparation shall be at the Bidder’s
sole expense and is the Bidder’s total and sole responsibility.
1.4 PRE-BID CONFERENCE
A pre-bid meeting will be held via Microsoft Teams on Wednesday, March 6, 2024 at 2:00PM
MST. This meeting is highly encouraged but not mandatory.
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 231 335 167 21
Passcode: XEThxT
Download Teams | Join on the web
Or call in (audio only)
+1 720-617-3426,,863884422# United States, Denver
Phone Conference ID: 863 884 422#
1.5 LATE BIDS/LATE MODIFICATIONS OF BIDS
Bids, withdrawals or modifications of Bids received after the time set for opening, as designated
in 1.3 above, are considered “late bids”, and will not be accepted by the City, except as provided
for in the City of Colorado Springs Procurement Rules and Regulations and approved by the
Procurement Services Manager. Bidders are solely responsible for insuring their bids arrive on
time and to the place specified in this Invitation for Bid.
1.6 MISTAKES IN BIDS - CONFIRMATION OF BID
If it appears from a review of a Bid that a mistake has been made, the Bidder may be requested
to confirm its Bid in writing. Situations in which the confirmation may be requested include obvious,
apparent errors on the face of a Bid or a Bid unreasonably lower than the other Bids submitted.
All mistakes in Bids will be handled in accordance with the City of Colorado Springs Procurement
Rules and Regulations.
B24-036SL Remove & Replace Concrete Channels
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1.7 PROCUREMENT RULES AND REGULATIONS
All formal IFBs advertised by the City of Colorado Springs are solicited in accordance with the
City's Procurement Rules and Regulations. The City's Procurement Rules and Regulations can
be reviewed and/or downloaded from the City’s Procurement Services Division website at
www.coloradosprings.gov. Any discrepancies or conflicting statements, decisions regarding
bidding irregularities, or clarifications regarding clauses or specifications will be rectified utilizing
the City’s Procurement Rules and Regulations, when applicable. It is the Bidder’s responsibility
to advise the Contracts Specialist listed in this IFB of any perceived discrepancies, conflicting
statements, or problems with clauses or specifications prior to the Bid opening date and time.
1.8 MINOR INFORMALITIES/IRREGULARITIES IN BIDS
A. A minor informality or irregularity is one that is merely a matter of form and not of substance.
It also pertains to some immaterial defect in a Bid or variation of a Bid from the exact
requirements of the invitation that can be corrected or waived without being prejudicial to other
Bidders. The defect or variation is considered immaterial when the effect on price, quantity,
quality, or delivery is negligible when contrasted with the total cost or scope of the goods
and/or services being acquired.
B. If the City Procurement Services Division determines that a Bid submitted contains a minor
informality or irregularity, then the Procurement Services Manager shall either give the Bidder
an opportunity to cure any deficiency resulting from the minor informality or irregularity or
waive the deficiency, whichever is to the advantage of the City. In no event will the Bidder be
allowed to change the Bid amount. Examples of minor informalities or irregularities include
but are not limited to the following:
1. Bidder fails to sign the Bid, but only if the unsigned Bid is accompanied by other material
evidence, which indicates the Bidder’s intention to be bound by the unsigned Bid (such as
Bid security, or signed cover letter which references the Bid Number and amount of Bid).
2. Bidder fails to acknowledge an Amendment, although this may be considered a minor
informality only if the Amendment, which was not acknowledged, involves only a matter of
form or has either no effect or merely a negligible effect on price, quantity, quality, or
delivery of the item or services bid upon.
1.9 REJECTION OF BIDS
The Procurement Services Manager has the authority to reject any Bid based on, but not limited
to, the following:
A. Any Bid that fails to conform to the essential requirements of the Invitation for Bids shall be
rejected.
B. Any Bid that does not conform to the applicable specifications shall be rejected unless the IFB
authorizes the submission of alternate bids and the items or services offered as alternates
meet the requirements specified in the IFB.
C. A Bid that fails to conform to the specified delivery schedule.
D. A Bid shall be rejected when the Bidder imposes conditions that would modify requirements
of the IFB or limit the Bidder’s liability to the City, since to allow the Bidder to impose such
B24-036SL Remove & Replace Concrete Channels
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