Gathering Spaces Event
| Agency: | City of Thornton |
|---|---|
| State: | Colorado |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17134202515614424 |
| Posted Date: | Mar 7, 2024 |
| Due Date: | Apr 3, 2024 |
| Solicitation No: | 110-24 |
| Source: | Members Only |
| Solicitation number | Status | Due | Description | Attachments |
| 110-24 | Active | 4/3/2024 4:00 PM | Gathering Spaces Event |
Attachment Preview
REQUEST FOR PROPOSAL (RFP)
RFP No. 110-24
Gathering Spaces Event
Purchasing Analyst of Record: Megan deGrood
megan.degrood@thorntonco.gov
City Hall – 2nd Floor
Contracts and Purchasing Division
9500 Civic Center Drive
Thornton, CO 80229-4326
Main Phone: (303) 538-7325
RFP No. 110-24
Gathering Spaces Event
Table of Contents
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL SUMMARY OF
NEEDS ......................................................................................................................................................................4
A.1 SCHEDULE OF EVENTS:..........................................................................................................................4
A.2 PURCHASING ANALYST OF RECORD:................................................................................................4
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: ........................................................................4
CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS ...................5
B.1 CURRENT STATE:......................................................................................................................................5
B.2 GOALS FROM THIS RFP: .........................................................................................................................5
B.3 AWARD LENGTH:.......................................................................................................................................5
B.4 SCOPE OF WORK – GENERAL CONSIDERATIONS: ........................................................................5
B.5 SAMPLES: ....................................................................................................................................................6
B.6 DEMONSTRATIONS AND INTERVIEWS:..............................................................................................7
B.7 INVOICING REQUIREMENTS: .................................................................................................................7
B.8 PROCUREMENT CARDS PAYMENT CONDITIONS: ..........................................................................7
B.9 FELONY DISQUALIFICATION: ................................................................................................................7
B.10 VENDOR PERFORMANCE MANAGEMENT:......................................................................................8
B.11 COOPERATIVE PURCHASING: ............................................................................................................8
PROPOSAL QUESTIONS TO PROSPECTIVE VENDOR.......................................................8
C.1 INSTRUCTIONS FOR ANSWERING QUESTIONS: .............................................................................8
C.2 PROPOSAL QUESTIONS: ........................................................................................................................8
PRICING AND PROPOSAL ITEMS.......................................................................................... 12
D.1 PRICING INFORMATION: ...................................................................................................................... 12
D.2 BEST AND FINAL OFFER: .................................................................................................................... 12
D.3 ANNUAL PRICE UPDATES: .................................................................................................................. 12
D.4 PROPOSAL ITEMS:................................................................................................................................. 13
PROPOSAL INSTRUCTIONS, EVALUATION, AND AWARD ............................................ 14
E.1 PROPOSAL POSTED LOCATIONS: .................................................................................................... 14
E.2 PROPOSAL QUESTIONS:...................................................................................................................... 14
E.3 ADDENDA:................................................................................................................................................. 14
E.4 SUBMISSION OF PROPOSALS:........................................................................................................... 14
E.5 DOCUMENTS FOR FINAL VENDOR SUBMISSION: ........................................................................ 15
Page 2 of 23
S:\SS\C-P\2024\110-24 Gathering Spaces\2-Bid Documents\Drafts\Final Word Docs\110-24 RFP 3-6-24
RFP No. 110-24
Gathering Spaces Event
E.6 CONFIDENTIAL AND PROPRIETARY INFORMATION ................................................................... 15
E.7 LATE PROPOSAL SUBMISSIONS:...................................................................................................... 16
E.8 AWARDS:................................................................................................................................................... 16
E.9 ACCEPTANCE PERIOD: ........................................................................................................................ 17
E.10 EVALUATION OF PROPOSALS:........................................................................................................ 17
E.11 EVALUATION CRITERIA: .................................................................................................................... 17
E.12 POST AWARD PURCHASE ORDER: ................................................................................................ 18
E.13 STANDARD PROPOSAL CONSIDERATIONS: ............................................................................... 18
SAMPLE AGREEMENT .............................................................................................................. 19
F.1 SAMPLE AGREEMENT:.......................................................................................................................... 19
REQUIRED VENDOR SIGNATURE FORMS ......................................................................... 20
G.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: ................................................ 20
G.2 SAMPLE AGREEMENT ACKNOWLEDGEMENT FORM ................................................................. 21
G.3 REFERENCES AND AUTHORIZATION AND RELEASE FORM: .................................................. 22
AUTHORIZATION FOR SOLICITATION POSTING .............................................................. 23
H.1 PURCHASING MANAGER FORM: ....................................................................................................... 23
Page 3 of 23
S:\SS\C-P\2024\110-24 Gathering Spaces\2-Bid Documents\Drafts\Final Word Docs\110-24 RFP 3-6-24
RFP No. 110-24
Gathering Spaces Event
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS
A.1 SCHEDULE OF EVENTS:
The following is a list of important items, dates, and times that pertain to this solicitation. All times
listed below are in reference to the local Thornton, Colorado time.
Solicitation Item
Proposal Issued
Deadline to Submit Additional Questions
Response to Written Questions
Proposal Due Date
Date
3/7/2024
3/19/2024
3/22/2024
4/3/2024
Time
4:00 P.M.
4:00 P.M.
A.2 PURCHASING ANALYST OF RECORD:
The Purchasing Analyst of Record for this solicitation will be the central point of contact throughout
the solicitation process. All questions and inquiries must be submitted in writing via a direct email to
the Purchasing Analyst. No communication is to be directed to any other Thornton personnel.
The Purchasing Analyst of Record’s contact information is as follows:
Name:
Title:
Email:
Megan deGrood
Purchasing Manager
megan.degrood@thorntonco.gov
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:
The City of Thornton, CO (“Thornton”) is seeking Proposals from interested firms in hosting a 1-day
event in our Eastlake area. The goal of the event is to activate the space and have Thornton and
Vendors to garner community feedback and ideas for a long-term plan to better develop or program
the area.
Page 4 of 23
S:\SS\C-P\2024\110-24 Gathering Spaces\2-Bid Documents\Drafts\Final Word Docs\110-24 RFP 3-6-24
RFP No. 110-24
Gathering Spaces Event
CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS
B.1 CURRENT STATE:
The specific area of focus is at the intersection of First Street and Lake Street in Thornton. Thornton
sees immense opportunities for this area to create a gathering space for the public. Thornton owns
the pavilion just to the West of the intersection of Lake Street and First Street and this area could be
incorporated. Also, this area is immediately adjacent to the FasTracks 124th Station so commuter
rail options for residents to attend the event are significant.
We would like to host a Saturday event, potentially closing down First Street to allow vendors and
the public the ability to interact in a fun community setting.
B.2 GOALS FROM THIS RFP:
The purpose of this Project is to organize a community event that fosters collaboration and creativity
among residents, stakeholders, and local organizations. The Vendor selected would be responsible
for activating the space for a 1-day event in Quarter 3 of 2024 to garner community feedback and
ideas for a longer-term plan for the area. The proposed event should offer something different from
the existing events in Thornton and ideally would incorporate and celebrate the unique character
and history of the Eastlake neighborhood.
B.3 AWARD LENGTH:
The initial award from this solicitation will be from the date of the final signature of the contract, until
12/31/2024. No further extensions or renewals shall pass this date for service from the awarded
Vendor, unless otherwise previously authorized in writing by the Thornton Purchasing Division.
B.4 SCOPE OF WORK – GENERAL CONSIDERATIONS:
Thornton is interested in creating a short-term event in our Eastlake area. The goal is to activate the
space for a 1-day event to garner community feedback and ideas for a longer-term plan for the area.
The specific area we are focusing on is near the intersection of First Street and Lake Street on a
Saturday, potentially closing down First Street to allow vendors and the public the ability to interact
in a fun community setting. See Image 1 below.
The selected vendor will be expected to provide the following:
Event Planning and Logistics:
• Develop a detailed event plan, including timelines, resources, and roles;
• Work with Thornton to secure necessary permits and permissions;
• Arrange for event setup, signage, and amenities; and
• On-site visits and discussions regarding logistics.
Page 5 of 23
S:\SS\C-P\2024\110-24 Gathering Spaces\2-Bid Documents\Drafts\Final Word Docs\110-24 RFP 3-6-24
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.