2024 On-Call Storm Sewer CCTV and Cleaning Services
| Agency: | Fort Morgan |
|---|---|
| State: | Colorado |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD17139261685509666 |
| Posted Date: | Feb 9, 2024 |
| Due Date: | Mar 1, 2024 |
| Source: | Members Only |
| Bid Title: |
2024 On-Call Storm Sewer CCTV and Cleaning Services
|
| Category: | Annual On-Call Services |
| Status: | Open |
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Attachment Preview
REQUEST FOR UNIT PRICE BIDS
for
2024 ON-CALL STORM SEWER CCTV AND CLEANING SERVICES
in the
CITY OF FORT MORGAN, COLORADO
February 9, 2024
Jim Willis
Streets Department Superintendent
STREETS DEPARTMENT
P.O. BOX 100
FORT MORGAN, COLORADO 80701
(970) 542-3987
City of Fort Morgan
INVITATION TO BID
City of Fort Morgan Streets Department
2024 ON-CALL STORM SEWER CCTV AND CLEANING SERVICES
The City of Fort Morgan is accepting sealed unit bid prices for 2024 On-Call Storm Sewer
CCTV and Cleaning Services until 3:00 p.m. (our clock) on March 1, 2024 at City Hall located
at 110 Main Street, Fort Morgan, Colorado 80701. The bid will not be a public bid opening. If
delivered, they are to be sent to 110 Main Street, Fort Morgan, CO 80701. If mailed, the
address is PO Box 100, Fort Morgan, CO 80701.
Bids must be received at City Hall by 3:00 p.m. (our clock) on March 1, 2024.
All questions regarding this bid should go to Jim Willis, Streets Superintendent, in writing and
can be e-mailed to jim.willis@cityoffortmorgan.com. The cut-off date and time for questions is
Friday, February 23, 2024 at 9:00 a.m. It is the responsibility of the prospective bidders to
contact Jim Willis at (970) 542-3987 to verify receipt of questions. Based upon such inquiry,
the City may choose to issue an Addendum.
A copy of the bid and associated documentation may be obtained as follows:
1. The City website at www.cityoffortmorgan.com
2. City Hall located at 110 Main Street, Fort Morgan
City of Fort Morgan
INFORMATION TO BIDDERS
City of Fort Morgan Streets Department
2024 ON-CALL STORM SEWER CCTV AND CLEANING SERVICES
I. GENERAL INSTRUCTIONS:
1. Authorized Representative. All bids must be properly signed by an authorized representative of
the company with the legal capacity to bind the company to the contractual agreement.
2. Withdrawal. Bid(s) may be withdrawn up to the date and time set for closing upon written, faxed
or e-mailed notice to the City. Negligence upon part of the bidder in preparing their bid(s) shall not
constitute a right to withdraw a bid(s) subsequent to the bid opening. A conditional or unqualified
bid may be cause for rejection.
3. Acceptance of Bid. Only bids properly received will be accepted. Each bid, deposits and
applicable documentation as requested must be submitted in a sealed envelope, clearly identifying
on the outside of the envelope:
City of Fort Morgan
Bid for 2024 On-Call Storm Sewer CCTV and Cleaning Services
Attention: Jim Willis, Streets Department
and bear the name of the bidder and their address.
•
If Bid is to be delivered via private courier, such as FedEx, UPS, etc., they are to be
sent to: 110 Main Street, Fort Morgan, CO 80701.
•
If Bid is to be mailed via USPS, they are to be sent to: PO Box 100, Fort Morgan, CO
80701.
II. TERMS AND CONDITIONS
1. During the course of normal maintenance projects, the Streets Department occasionally requires
services deemed urgent and/or beyond the capabilities of “in-house” resources.
2. The City intends utilize a Contractor willing to contract with the City of Fort Morgan on an as-needed
basis and to establish in advance the unit pricing for compensation of such services. The initial term
of the contract shall commence upon the date of award by the City and shall expire on December
31, 2024. The City reserves the right to extend the contract for two (2) additional one (1) year
terms, providing all terms and conditions remain the same, both parties agree to the extension,
Council makes sufficient appropriations, and such extension is approved by the City.
3. No minimum amount of work is implied or guaranteed under this Invitation.
4. By seeking Bids from Contractors, the City does not represent that it will utilize the Contractor's
services or that it will utilized the Contractor’s services any guaranteed number of times over the
course of the year.
5. All Bidders must be properly licensed and/or registered in the services being performed.
Photocopies of company and employee licenses and/or registrations must be submitted with a
properly executed Bid Form. The Bidder/Contractor is responsible for updating information as
necessary.
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2024 On-Call Storm Sewer CCTV and Cleaning Services
City of Fort Morgan
INFORMATION TO BIDDERS
City of Fort Morgan Streets Department
2024 ON-CALL STORM SEWER CCTV AND CLEANING SERVICES
6. Bid(s) shall be in unit pricing, inclusive of all management, operators, tools, supplies, equipment
and labor necessary to ensure timely performance of the required services on an as-needed basis.
Fueling and vehicle servicing will not be provided by the City.
7. All Bids must be made on the required Bid Form. All blanks spaces for Bid prices must be filled in,
in ink or typewritten, and the Bid Form must be fully completed and executed when submitted. Only
one copy of the Bid Form is required. Should the Bidder not provide certain services, or desire not
to bid certain items, the Bid price shall be filled in as “N/A”.
8. The Bidder agrees that by submitting its Bid as set forth in its Bid Form, the Bid price will remain in
effect through December 31, 2024.
9. Bidder participants, whether general contractor, prime contractor, joint venture contractor or sub-
contractor, shall provide documented evidence of having completed projects of a similar nature to
the project being bid. Bidder shall be required to submit references of previous projects for which
City to verify references. This experience documentation shall be submitted as a requirement for,
being considered for award of the contract for the subject project.
10. No bid bond or performance bond will be required.
11. The successful Contractor will be notified of their placement on the roster by a Notice of
Acceptance within ten (10) days of acceptance by resolution of Council.
12. The Contractor who receives a Notice of Acceptance will be required to execute the Agreement and
provide current Workman’s Compensation Insurance verification and proof of liability insurance
naming the City of Fort Morgan as an additional insured within ten (10) calendar days from the date
when the Notice of Acceptance is delivered to the Bidder(s). THE PRIMARY GENERAL
CONTRACTOR IS RESPONSIBLE FOR VERIFICATION OF WORKMEN’S COMPENSATION
INSURANCE REGARDLESS OF THE BID PRICE FOR ALL SUBCONTRACTORS.
13. The Notice of Acceptance shall be accompanied by the necessary Agreement and sample Bond
forms. In case the Contractor fails to execute the Agreement, the City reserves the right to exercise
its option to consider the Contractor in default and will not consider the Contractor for any as-
needed services pursuant to this Invitation.
14. Contractor shall be knowledgeable and comply with all federal, state, and local laws, rules,
regulations and ordinances that may be applicable to the operation of the equipment provided by
Contractor for Storm Sewer CCTV and Cleaning services.
15. The Contractor shall give adequate attention to the faithful prosecution and completion of this
contract and shall keep on the work, during its progress, a competent superintendent and any
necessary assistants. The superintendent shall represent the Contractor in his absence and all
directions given to him shall be as binding as if given to the Contractor.
16. The City reserves the right to inspect all equipment at any time.
17. Invoice: Contractor shall invoice the City within thirty (30) days after a Certificate of Completion is
issued. The City shall make payment within thirty (30) days of receipt of invoice.
18. Independent Contractor: Contractor must be and remain an independent Contractor with respect to
all services performed under this Invitation. Contractor accepts full and exclusive liability for the
payment of any and all contributions of taxes for social security, worker's compensation insurance,
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2024 On-Call Storm Sewer CCTV and Cleaning Services
City of Fort Morgan
INFORMATION TO BIDDERS
City of Fort Morgan Streets Department
2024 ON-CALL STORM SEWER CCTV AND CLEANING SERVICES
Medicare, unemployment insurance, or old age retirement benefits, pensions or annuities, now or
hereafter imposed under any state or federal law, salaries or other remuneration paid to persons
hired, including deposits of income tax withholding amount due, and it agrees to indemnify and save
harmless the City from any claims for contributions, taxes or liability thereof.
Contractor’s employees shall not be deemed employees of City for any purpose and shall at all times
be recognized as the Contractor's employees and work under Contractor's control and supervision.
The Contractor’s employees shall not acquire any rights or benefits provided for employees of City of
Fort Morgan. However, the Contractor's supervisors shall, in the performance of services herein
requested, comply with the written or verbal instructions received from the Streets Department.
Supervisors shall then be directly responsible for transmitting this information to Contractor's
employees.
The Contractor and their personnel are required to adhere to all Federal, State and Local laws that
apply to the provisions of the services under this Contract, as well as those laws that regulate the
general public.
19. Provisions: By submitting a Bid Schedule the Contractor agrees to the following:
a. Illegal Aliens: Contractor warrants that it does not knowingly hire or engage any illegal aliens or
persons not authorized to work in the United States; it takes steps to verify that it does not hire or
engage any illegal aliens or persons not authorized to work in the United States; and that any
misrepresentation in this regard or any employment of person not authorized to work in the
United States constitutes is material breach and shall cause for termination of its contract.
b. Insurance: Contractor shall carry such public liability and property damage insurance that will
protect them and the City of Fort Morgan from claims for damages for bodily injury, including
accidental death, as well as for claims for property damages, which may arise from operations
under this Contract whether such operations be by themselves or by anyone directly or
indirectly employed by either of them. Contractor warrants and guarantees that it maintains
adequate insurance with minimum limits of $1,000,000.00, for activities undertaken pursuant to
this Invitation and meet the Insurance Certificate Requirements included with this Invitation.
c. Workers’ Compensation: Contractor shall carry Workers’ Compensation insurance in amounts
sufficient to cover those obligations imposed by the Workers’ Compensation Act of Colorado,
and any other applicable laws for any employee engaged in the performance of work under this
Invitation.
d. Indemnification: Contractor shall indemnify the City against all suits, claims, judgments, awards,
loss, cost or expense (including without limitation attorneys’ fees) arising in any way out of the
Contractor's performance or non-performance including but not limited to any injuries or
damages received or sustained by any person, persons, or property on account of the
performance of the Contractor or their employees should such Contractor perform work for the
City pursuant to this Invitation. The Contractor will be responsible for any and all damages that
result from repair work performed, and will hold the City of Fort Morgan harmless in all claims
resulting from the execution of the repairs for the City of Fort Morgan, i.e. utility disruption, spills,
personal injury, etc. Contractor will defend at its sole expense all such actions with counsel
satisfactory to City and will satisfy any judgment rendered against City in such action.
20. Law: All applicable laws, ordinances, and the rules and regulations of all authorities having
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2024 On-Call Storm Sewer CCTV and Cleaning Services
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