City of Fort Morgan
I
INVITATION TO BID
City of Fort Morgan Inventory Control Department
Gate Valves and C900 Pipe
The City of Fort Morgan is accepting sealed bids for Gate Valves and C900 Pipe until 3:00
p.m. (MT) on March 15, 2024 at City Hall located at 110 Main Street, Fort Morgan, Colorado
80701. If hand delivered, they are to be sent to 110 Main Street, Fort Morgan, CO 80701. If
mailed, the address is PO Box 100, Fort Morgan, CO 80701. If emailed they are to be sent to
cfm.bids@cityoffortmorgan.com.
Bids must be received at City Hall prior to 3:00 p.m. (MT) on March 15, 2024.
All questions regarding this bid should go to Nick Mosqueda, Inventory Control. Questions
must be submitted in writing via e-mail to nick.mosqueda@cityoffortmorgan.com. The cut-off
date and time for questions is Friday, March 08, 2024 at 9:00 a.m. It is the responsibility of
the prospective bidders to contact Nick Mosqueda to verify receipt of questions at (970) 542-
3916. Based upon such inquiry, the City may choose to issue an Addendum.
A copy of the bid and associated documentation may be obtained as follows:
1. The City website at www.cityoffortmorgan.com
2. City Hall located at 110 Main Street, Fort Morgan
All bids, whether delivered, mailed or emailed, must use the attached city Bid Form and
adhere to all other instructions and specifications in this Invitation to bid. The city reserves the
right to reject any bids that do not comply with the instructions outlined here.
PEOPLE • PARTNERSHIP • PROGRESS
City of Fort Morgan
I
INSTRUCTIONS TO BIDDERS
City of Fort Morgan Inventory Control Department
Gate Valves and C900 Pipe
I. GENERAL INSTRUCTIONS
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the contractual agreement. In addition, the bidder’s authorized
signature of the bid assures the company’s understanding of the City’s Procurement Policy. A copy of
the policy is available upon request at the City Clerk’s Office.
Bid(s) may be withdrawn up to the date and time set for closing upon written, faxed or e-mailed notice
to the City. Bid(s) may not be withdrawn for a period of sixty (60) days after the date of opening.
Negligence upon part of the bidder in preparing their bid(s) shall not constitute a right to withdraw a
bid(s) subsequent to the bid opening. A conditional or unqualified bid may be cause for rejection.
Only Bids properly received will be accepted. Each Bid and applicable documentation as requested
must be submitted in a sealed envelope (if mailed or delivered), addressed to:
City of Fort Morgan
Bid for Gate Valves and C900 Pipe
Attention: Nick Mosqueda
and bear the name of the bidder and their address.
If Bid is to be delivered via private courier, such as FedEx, UPS, etc., it is to be sent to:
110 Main Street, Fort Morgan, CO 80701.
If Bid is to be mailed via USPS, it is to be sent to: PO Box 100, Fort Morgan, CO
80701.
If Bid is to be emailed, it is to be sent to: cfm.bids@cityoffortmorgan.com.
All bid price(s) must include, but are not limited to, equipment cost, attachments, warranty, manuals,
parts, freight, packaging, delivery and discounts. Separate pricing will not be considered unless
otherwise noted. The intent of this bid is to purchase fully functional equipment for the purpose it is
designed to meet.
II. SPECIFICATIONS
ALL EQUIPMENT MUST BE MINIMUM FULL GRADE COMMERCIAL OR BETTER AND
PREFERENCE TO NAME BRAND EQUIPMENT AND/OR PARTS AS LISTED, IF APPLICABLE.
THE CITY OF FORT MORGAN RESERVES THE SOLE RIGHT TO DETERMINE IF THE BID
MEETS SPECIFICATIONS.
A. Minimum Specifications:
1. General:
(a) Equipment shall be new, not used and of the current year model and have been in
production for a minimum of 12 months. Hybrid, one-off or prototype equipment is
unacceptable.
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City of Fort Morgan
I
INSTRUCTIONS TO BIDDERS
City of Fort Morgan Inventory Control Department
Gate Valves and C900 Pipe
2. Gate Valves:
(a) Resilient seat gate valve.
(b) Open left
(c) NRS – non rising stem
(d) 2” square operating nut
(e) MJ – Mechanical Joint
(f) (2) O-ring type stem seals
(g) Epoxy coated.
(h) Minimum 200 psi working pressure.
(i) Manufactured in accordance with AWWA C515 specifications.
(j) Approved equivalent manufacturer:
1. AVK
3. Pipe:
(a) C900 Pipe (DR18) 20’
(b) Pipe is to be covered to prevent Sun damage and discoloration.
4. Manuals: All applicable manuals and associated documentation.
B. Warranty:
Manufacturer's warranty shall be not less than one (1) year on entire unit including all parts and
labor. Bidders submitting literature stating warranties which do not fully comply with warranty
requirements of these specifications must submit a letter from the manufacturer certifying warranty
compliance as an integral part of their proposal.
C. Delivery:
1. All freight is to be FOB Destination.
2. The vendor awarded this bid will be required to furnish the unit completely washed and
serviced in accordance with standard new equipment “make ready”, with all approved optional
equipment in place and in operational condition.
3. All parts and service manuals (as specified herein), manufacture’s certificate of origin (if
available), along with a copy of the priced invoice, must accompany the unit at time of delivery.
4. At the time of delivery to City of Fort Morgan, all of the unit and optional equipment must meet
or exceed all Federal, State of Colorado, OSHA, MSHA, and DOT safety, noise, lighting, and
health standards for this type of equipment.
5. Delivery shall be complete to the following address:
City of Fort Morgan
Inventory Control Department
710 East Railroad Avenue
Fort Morgan CO 80701
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City of Fort Morgan
I
INSTRUCTIONS TO BIDDERS
City of Fort Morgan Inventory Control Department
Gate Valves and C900 Pipe
III.
SUBMITTALS
All bids submitted pursuant to this invitation shall contain the following:
1. Completed and signed Bid Form;
2. Applicable Manufacturer's brochures and specification sheet(s). All modifications made to the
standard production unit described in the manufacturer's brochures must be certified by the
manufacturer and submitted with the bid, or the bid will be deemed "non-responsive" and
rejected without further review. Bidder must be prepared to demonstrate a unit similar to the
one proposed, if requested; and
3. A copy of the factory standard warranty policy for the unit bids.
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City of Fort Morgan
BID FORM
City of Fort Morgan Inventory Control Department
Gate Valves and C900 Pipe
BIDS DUE: March 15, 2024 at 3:00 p.m. (MT)
WE HERBY ENTER OUR BID FOR THE CITY OF FORT MORGAN’S REQUIREMENTS FOR GATE
VALVES AND C900 PIPE PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS
AND DRAWINGS. THE UNDERSIGNED CERTIFIES THAT HE/SHE HAS EXAMINED THE
SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS AND HAS SUBMITTED A BID IN FULL
COMPLIANCE AND WITHOUT COLLUSION WITH ANY OTHER PERSON, INDIVIDUAL OR
CORPORATION.
Prospective Bidders may bid on a single unit or multiple units. The bid may be awarded to more than
one Bidder. Items may be awarded individually or in whole based on the lowest responsible bid.
All Bids must be made on the required Bid Form. All blank spaces for Bid prices must be filled in,
printed in ink or typewritten, and the Bid Form must be fully completed and executed when submitted.
Only one copy of the Bid Form is required. Should the Bidder not provide certain goods, or desire not
to bid certain items, the Bid price shall be filled in as “N/A”.
Payment for work performed or goods sold to the City of Fort Morgan can be expected within 30 days
after receipt of the invoice and satisfactory acceptance from the department receiving the service or
goods. Any discount allowed by the vendor for prompt payment, etc., must be reflected in the bid
figure, and not entered as separate pricing on the bid.
Description:
The bid is for various sizes of Gate valves and C900 Pipe to be utilized by the City of Fort Morgan
Water Distribution Department. Quantities shown are an estimate only and are for the Bidders
reference in establishing unit costs.
I. Unit Bid
Item Description
1. 6” C900 Pipe (DR18) 20’ Sticks
2. 8” C900 Pipe (DR18) 20’ Sticks
3. 16” C900 Pipe (DR18) 20’ Sticks
4. 6” Gate Valve
5. 8” Gate Valve
6. 16” Gate Valve
Units
FT
FT
EA
EA
EA
EA
Estimated
Quantity
4300
2800
1560
55
40
5
Unit Cost
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