CMU 2795 Mobile Learning Lab Tractor
| Agency: | Colorado Mesa University |
|---|---|
| State: | Colorado |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17145853112566779 |
| Posted Date: | Mar 19, 2024 |
| Due Date: | Mar 29, 2024 |
| Source: | Members Only |
Attachment Preview
2795
Request for Documented Quote
For CMU 2795 Conventional – Day Cab, Tractor
DQ Issue Date:
Proposal Due Date:
Issued By:
March 19, 2024
March 29, 2024, 11:00 am MST
Shannon Pumphrey
Purchasing Specialist/Buyer
Rev. 03/29/2023
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CMU 2795
Table of Contents
Official Means of Communication .......................................................................................................................................... 3
Bid Submission ........................................................................................................................................................................ 3
Background, Overview & Goals .............................................................................................................................................. 3
Brand Name or Equal .............................................................................................................................................................. 3
Bid Evaluation Samples ........................................................................................................................................................... 4
Award ...................................................................................................................................................................................... 4
Required Submittals................................................................................................................................................................ 4
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CMU 2795
Official Means of Communication
During the solicitation process for this DQ, all official communication between the Purchasing Department and Offerors
will be via postings on the Rocky Mountain E-Purchasing System (RMEPS) website at:
https://www.rockymountainbidsystem.com. The RMEPS website offers both free and paid registration options that allow for
full access of the solicitation documents and for electronic submission of proposals. NOTE: Free registration on the site
may take up to 24 hours to process; plan registration to allow time for on-time bid submission. The University does
not have access or control of the vendor side of the RMEPS site; contact RMEPS directly to resolve any issues
encountered prior to response deadline at (800) 835-4603.
The Purchasing Department will post notices which will include, but not be limited to, any modifications to
administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the
announcement of the apparent winning Offeror. It is incumbent upon Offerors to carefully and regularly monitor the
RMEPS website for any such postings.
The Purchasing Department will also post communications through the University Open Solicitations website at:
https://www.coloradomesa.edu/procurement-payment/open-solicitations.html. Information on this website is for
reference only; the RMEPS website is the platform of record. It is incumbent that bidders review the University's
Solicitation Instructions.
Bid Submission
Proposals must be received on or before the date and time indicated on the Documented Quote form. Proposals will be
accepted electronically through the RMEPS website. The Documented Quote form MUST be signed by the Offeror or an
officer of the Offeror legally authorized to bind the Offeror to the proposal. Proposals which are determined to be at a
variance with this requirement will not be accepted.
Background, Overview & Goals
Colorado Mesa University’s Welding Program has an immediate need for a Conventional – Day Cab, Tractor to pull a new
mobile welding lab trailer. The Freightliner Cascadia specifications outline the required features and performance
standards for the mobile welding lab’s needs. Responses submitted offering a brand name or equal must provide a side-
by-side comparison of vehicle features indicating where the equal meets all specifications as noted in the Brand Name
or Equal paragraph. This vehicle will be titled and enrolled in the State of Colorado Fleet Management Program;
warranty service and after-sales service and support will be provided in Grand Junction, Colorado.
Brand Name or Equal
Any manufacturer's names, trade names, brand names, or catalog numbers used in the specification are there for the
purpose of establishing and describing overall performance and quality levels. Such references are not intended to be
restrictive, and bids are invited on these and comparable brands or products of any manufacturer. If unable to quote on
items specified, quote on "or equal items", specifying catalog number, brand, etc. Brochures and/ or specifications and
samples of each must be submitted. The University reserves the right to make the final decision as to comparable items.
If bidding a brand name or equal, the bidder is responsible to include in the bid a side-by-side comparison of the equal
brand or manufacturer to the specifications outlined in the solicitation. All bidders must provide detailed information for
the equipment offered highlighting where the specifications have been met or exceeded.
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CMU 2795
Bid Evaluation Samples
The University reserves the right to test drive offered vehicles to make a determination of acceptability of vehicle prior
to extending an offer. Colorado Mesa University is not liable for any cost incurred by bidders in preparation of this bid.
All costs are the responsibility of the bidder.
Award
Colorado Mesa University reserves the right to reject any or all bids and to waive informalities and minor irregularities in
bids received and to accept all or any portion of the bid if deemed in the best interest of the University and not contrary
to law. This bid implies no obligation on the part of the University to pay any costs incurred in the preparation or the
submission of such bids, or to purchase or contract for products or services, nor does the University’s silence imply any
acceptance or rejection of any offer.
Purchase order will be issued from State of Colorado Fleet Management Program, all title work will indicate State Fleet.
Award will be made to the low responsive and responsible bidder(s) whose bid is acceptable subject to the following
evaluation criteria:
The tractor model offered meets the specifications and includes required features, and desired options.
o Awarded tractor will be required to pass mechanical and DOT inspection as a condition of enrollment in the
State Fleet Program
o Awarded tractor will need to provide an outside vendor’s mechanics report.
o Awarded tractor will need to submit photos of all four sides of the physical vehicle.
Availability of local dealership for warranty service and repairs.
o Identify the local dealer that will provide warranty service and after sales service and support.
Price – pricing shall be presented as the complete acquisition cost inclusive of any specified features and options.
Availability of vehicle
Required Submittals
Specific information for each model offered.
o Itemized literature that provides detailed specifications must accompany the bid response.
Warranty information.
Itemized pricing on the Documented Quote Form.
Signed Documented Quote form.
If bidding an equal, include side-by-side comparison to the specified vehicle.
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CMU 2795
Documented Quote Form
CMU 2795
Conventional – Day Cab, Tractor
Proposals Due: March 29, 2024, by 11:00am MST
Complete and return this form with your submission. Quote DELIVERED PRICES on the following goods or
services. No bid is to be contingent on the purchase of all items listed. The right is reserved to reject any and all
bids or parts thereof.
It is incumbent that bidders review the University's Solicitation Instructions.
Quantity Unit
1
EA
Description
Conventional – Day Cab, Tractor, Tandem Axle with Manual
Transmission
Specifications:
Manufacturer
Freightliner (or equal)
Unit Price Total Price
Model Year
2018 or newer (older model may be considered depending on
mileage)
Model
Cascadia 125 (or equal)
Color
White (or equal)
Miles
99,000 – 150,000
OTHER
Duty
Heavy
Class
Class 8 (GVW 33001-150000)
CDL Required
Yes
Hitch/Plate
Long-travel sliding king pin.
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