Asbestos Abatement for Reed Library Classrooms
| Agency: | Fort Lewis College |
|---|---|
| State: | Colorado |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17151750579259854 |
| Posted Date: | Apr 10, 2024 |
| Due Date: | Apr 30, 2024 |
| Source: | Members Only |
Request for Documented Quotes - Asbestos Abatement for Reed Library Classrooms
Attachment Preview
REQUEST FOR DOCUMENTED QUOTE
ASBESTOS ABATEMENT FOR REED LIBRARY CLASSROOMS
FORT LEWS COLLEGE - DURANGO, COLORADO
Bid # 24114; FL2307 – REED LIBRARY ACADEMIC HUB IMPROVEMENTS
TABLE OF CONTENTS (Overall)
PART I - BIDDING REQUIREMENTS, CONTRACT FORMS, AND CONDITIONS OF THE CONTRACT
FLC
FLCBBBOF
SBP-6.14
SBP-6.15
SC-6.21
FLC
SC-6.22
SC-6.221
SBP-7.3
REQUEST FOR DOCUMENTED QUOTES
BASE BID BREAKOUT FORM
BID BOND (Required over $50,000)
NOTICE OF AWARD
CONTRACTOR’S AGREEMENT: STATE CONSTRUCTION PURCHASE ORDER
SUPPLEMENTAL PURCHASE ORDER TERMS AND CONDITIONS
PERFORMANCE BOND (Required over $150,000)
LABOR AND MATERIAL PAYMENT BOND (Required over $150,000)
NOTICE OF CONTRACTOR’S SETTLEMENT (Required over $150,000)
PART II – FORT LEWIS COLLEGE SPECIFICATIONS
01010 Summary of Work
01040 Coordination
01050 Field Engineering
01061 Codes, Standards, Reports, Permits
01200 Project Meetings
01500 Temporary Facilities
01501 Landscape Preservation
01502 Preservation of Trees and Shrubbery
01512 Dust Control
01530 Construction Site Barriers
01560 Cleaning Up
PART III – Asbestos Abatement Scope of Work and detailed specifications prepared by ENSOLUM, INC.
dated MARCH, 2024, with separate Table of Contents
END OF TABLE OF CONTENTS (Overall)
STATE OF COLORADO
OFFICE OF THE STATE ARCHITECT
REQUEST FOR DOCUMENTED QUOTE
Solicitation Number: FLC Bid # 24114 Publication Date: April 10, 2024 Institution or
Agency: Fort Lewis College
FL2307 / Asbestos Abatement for Reed Library Academic Hub
Project No./Name: Improvements
Basic Information and Timeline
Single Point of Contact
Solicitation Description
Susan Bettger, Project Manager
sjbettger@fortlewis.edu
(970)247-7084
Asbestos Abatement in advance of renovation work at 3
classrooms in Reed Library
Anticipated Contract Start Date May 16, 2024
Pre-bid Conference Date
April 16, 2024 at 1:00 PM (Mandatory for bidders)
Questions Due Date
April 22, 2024 at 5:00 PM
Quote Due Date and Time
April 30, 2024 at 2:00 PM
All dates and times are subject to change and are in Mountain Time.
Table of Contents
Publication Date:
2
A. Quick Resources
2
B. Introduction and Background
2
C. How to Submit a Quote
2
D. Quote Format
3
E. Quote Content
3
F. Administrative Information
3
G. Exhibits
6
H. Signature Page
7
SBP-DQ
8/2023
Page 1 of 7
A. Quick Resources
1. For questions about this solicitation, contact the Single Point of Contact identified above.
2. This solicitation is available at FLC Opportunities to Bid:
(www.fortlewis.edu/purchasing/Opportunitiestobid) and;
and Rocky Mountain Bids (www.bidnetdirect.com)
B. Introduction and Background
The project will provide selective demolition and asbestos abatement of carpet tiles in (3)
classrooms 27, 67, 78 in Reed Library, in preparation for new flooring. The scope of services has
been established by an “Asbestos Abatement Project Scope of Work” provided by Ensolum, LLC,
March, 2024.
To allow for the classroom renovation work to be completed prior to the college’s Fall 2024
semester, it is important that the abatement work be completed prior to June 3, 2024
C. How to Submit a Quote
1. In General. Email the quote, Signature Page, and any other required documents in one PDF
(or zip) file as an attachment to this email address: sjbettger@fortlewis.edu . Please be aware
of email server file size limitations. Limit maximum file size to 15 MB.
2. Only Attachments. Include entire proposal content as a part of a PDF or zip file attachment.
Written questions may be emailed to the Single Point of Contact.
3. File Names. The PDF or zip file name should start with the solicitation type, solicitation
number, and vendor name (e.g., “RFDQ 24114, Vendor Name…”). Vendors may include
additional information in the PDF or zip file attachment name.
4. Timing. The zip file typically uploads within five minutes; however, vendors should submit zip
files at least thirty minutes prior to any deadline to ensure the file is received.
5. Confirmation. Vendors will receive an email confirmation that the proposal was properly
received. If not, please contact the Single Point of Contact.
6. No Encryption. Do not encrypt emails sent to the submission email as it may prevent full
submission.
7. Pre-bid Conference. There will be a mandatory pre-bid conference on April 16, 2024 at 1:00
PM. (Meet at Physical Plant Services Conference Room #12 (385 Fort Lewis Drive, Durango
CO).
8. Questions. Vendors may submit questions by email to the Single Point of Contact prior to
the Questions Due Date identified in the Basic Information and Timeline above. The
Agency/Institution may answer some, all, or none of the questions asked by posting them
publicly.
9. Late Quotes may be accepted at the Agency/Institution’s sole discretion.
SBP-DQ
8/2023
Page 2 of 7
D. Quote Format
1. Quotes shall be provided on Base Bid Breakout Form, provided herewith. Supplemental
information may also be provided on Vendor letterhead.
E. Quote Content
1. Quote Substance. Please answer or address the following questions or issues:
i. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided
by law.
ii. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and
Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the
total Bid. Forms can be found on the Office of the State Architect Website:
https://osa.colorado.gov/state-buildings/project-management-policies-
guidelines/solicitation-forms As digital copies are submitted to Fort Lewis College, a
digital copy of the Bid Bond should be included. In addition, the actual Bid Bond must be
mailed simultaneously and be received by Fort Lewis College before the Notice of Award
can be issued.
iii. A Performance Bond and a Labor and Materials Payment Bond will be required for any
proposals exceeding $150,000.
2. Cost Requirements. The provided quote must be comprehensive, including all the labor and
materials and to perform all the work required for the complete and prompt execution of
everything described or shown in or reasonably implied in the solicitation, including the
Drawings and Specifications.
3. Supplemental Proposal Requirement. Proposals shall include a list of CDPHE issued non-
compliance determinations made in the past 3 years, including the type of violation and
date received.
F. Administrative Information
1. Communication. All communication regarding this solicitation must be done through the
Single Point of Contact identified above. Unauthorized contact with any Agency/Institution
personnel other than the Single Point of Contact regarding this solicitation is prohibited and
may result in disqualification.
2. Notices/Addenda. The Agency/Institution may modify this solicitation by posting changes via
the FLC Opportunities to Bid and the Rocky Mountain Bids websites. All communications will
be posted at www.fortlewis.edu/purchasing/Opportunitiestobid and; www.bidnetdirect.com
3. Modifications of Quotes. Quotes may be modified or withdrawn by the vendor prior to the
established due date and time. Vendors may be asked by the Agency/Institution to modify or
clarify their quotes after the due date.
4. Presentations or Site Visits. At the Agency/Institution’s sole discretion, the
Agency/Institution may request presentations or site visits. Vendors should not, however,
prepare the quote with the assumption that an opportunity for oral presentations or revisions
will be offered.
SBP-DQ
8/2023
Page 3 of 7
5. Bid Security: A bid security of not less than 5% of the bid price is required when the price is
estimated to be $50,000 or more. The security shall be a bond by a surety company, the
equivalent in cash, or otherwise supplied in a form satisfactory for the State. Noncompliance
requires the bid to be rejected as nonresponsive.
6. Or Equal: The words “OR EQUAL” are applicable to all specifications and drawings relating to
materials or equipment specified. Any material or equipment that will fully perform the
duties specified, will be considered “equal”, provided the bid submits proof that such material
or equipment is of equivalent substance and function and is approved, in writing. Requests
for the approval of “or equal” shall be made in writing at least five (5) business days prior to
bid opening. During the bidding period, all approvals shall be issued by the Architect/Engineer
in the form of addenda at least two (2) business days prior to the bid opening date.
7. Acceptance of solicitation terms. A quote submitted in response to this solicitation shall
constitute a binding offer and acknowledgment that all terms and conditions of this
solicitation are accepted. Vendors must identify any variations between its quote and the
solicitation. Failure to do so shall be deemed a waiver of any rights to subsequently modify
the terms of performance.
8. Inconsistencies and Omissions: Bidders may request clarification of any seeming
inconsistencies, or matters seeming to require explanation, in the bidding documents at least
six (6) business days prior to the time set for the opening of Bids. Decisions of major
importance on such matters will be issued in the form of addendum.
9. Contract. Vendors must agree to the State’s contract terms, as attached as an exhibit to this
solicitation. Please note that any referenced or attached model contract lists the State’s
standard required legal provisions but may not include the specific scope of work and other
specific terms or requirements for this solicitation. Vendors must review any attached
contract terms and note any exceptions. If no exceptions are noted, Vendor is indicating an
intent to accept the terms as-is. Modifications to the State’s contract terms constitute
increased risk and costs to the State. Therefore, Vendor’s noted exceptions may be
considered in any evaluation.
10. Award. The Agency/Institution will notify all vendors who submitted a quote when it issues a
Notice of Intent to Award or actual Award. The awarded vendor(s) must act in good faith to
execute an agreement on or before the Anticipated Contract Start Date identified above. If
this date is not met, through no fault of the State, the State, at its sole discretion, may cancel
the Notice of Intent to Award.
11. Bonding: A Performance Bond and a Labor and Materials Payment Bond will be required as
part of the contract if the proposal amount exceeds $150,000. Include bonding costs as part
of proposal as required.
12. Settlement Notice: A Notice of Contractor Settlement will be required for all projects with a
total value exceeding $150,000 and will be published at:
www.fortlewis.edu/purchasing/Opportunitiestobid and; www.bidnetdirect.com
13. EFT. Awarded vendors are encouraged to sign up for EFT transfers.
14. Minimum Requirements. To be considered as qualified, interested firms shall have as a
minimum:
SBP-DQ
8/2023
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