Mansfield Middle School - Locker Repair and Painting
| Agency: | Town of Mansfield |
|---|---|
| State: | Connecticut |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17182670479760929 |
| Posted Date: | Mar 19, 2024 |
| Due Date: | Apr 4, 2024 |
| Source: | Members Only |
Attachment Preview
TOWN OF MANSFIELD
Department of Facilities Management
Request For Proposal (RFP)
Mansfield Middle School
Locker Repair and Painting
Submission Deadline:
2:00 p.m. Thursday, April 4, 2024
Submission Contact and Address:
Director of Facilities Management
Facilities Management Department
4 South Eagleville Road
Mansfield, Connecticut 06268
mansfieldct.gov
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TOWN OF MANSFIELD
MANSFIELD, CONNECTICUT
NOTICE OF BID
Mansfield Middle School – Locker Repair and Painting
Mansfield Department of Facilities Management
Bidders wishing to submit a proposal for this solicitation are requested to respond online through
our secure E-Procurement portal, Bonfire. Responses can be submitted at the following link:
mansfieldct.bonfirehub.com under the bid title “Mansfield Middle School – Locker Repair and
Painting”. Bidders will be required to create a Bonfire profile before submitting their bid. Step-
by-step instructions on how to register as a vendor are available at this website: Vendor
Registration. Due to the bid collection change to a secure online platform, multiple copies of your
bid are no longer required. Please upload one (1) copy of all required bid documentation.
Qualifications and proposals will be accepted until Thursday, April 4, 2024 at 2:00pm.
Proposals received after that time will not be considered.
The Instructions to Bidders, Form of Bid, Scope of Services, and other contract documents may
be examined and downloaded from the “Your Government” “RFQ, RFP, and Bid Postings” section
of the Town of Mansfield website mansfieldct.gov.
The Town of Mansfield hereby notifies all bidders that it will affirmatively insure that in any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded
full opportunity to submit bids in response to this invitation, and they will not be discriminated
against on the grounds of race, color, national origin or sex, in consideration for an award. An
Affirmative Action/Equal Opportunity Employer. Minority/Women’s Business Enterprises are
encouraged to apply.
If you intend to bid please notify Bill Trietch, Director of Facilities Management at (860) 429-3320
or by email at maintenance@mansfieldct.org so you may receive any and all addendum.
To receive consideration bids must be uploaded to the Bonfire platform no later than the day and
hour mentioned above.
The Town of Mansfield reserves the right to accept or reject any or all bids; to waive any
informality; or to accept any bid deemed in the best interests of the Town of Mansfield.
All bids shall be considered valid for a period of ninety (90) days.
Amanda Backhaus
Director of Finance
Town of Mansfield
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TABLE OF CONTENTS
1.0 INSTRUCTION TO BIDDERS
1.01 Time for Opening Bids
1.02 Preparation of Proposals
1.03 Submission of Proposals
1.04 Cost of Bid Preparation
1.05 Pre-Bid Walkthrough / Familiarity with the Work
1.06 Addenda and Interpretations
1.07 Samples
1.08 Anti-Discrimination
1.09 Applicable Law
1.10 Interpretation of Bids
1.11 Interpretation – Parol Evidence
1.12 Delivery
1.13 Award of Contract
1.14 Best Customer Preferential Pricing
1.15 Certification
1.16 Clayton Act Assignment of Rights
1.17 Contract
1.18 Contract Amendments
1.19 Gratuities
1.20 Insurance
1.21 Indemnification
1.22 Law of Waiver
1.23 Licenses
1.24 Public Record
1.25 Property Tax Assessment
1.26 Provisions Required by Law
1.27 Relationship of Parties
1.28 Rights and Remedies
1.29 Severability
1.30 Subcontracts
1.31 Submission of Invoices
1.32 Toxic Substances
1.33 Vendor Warranty
2.0 SCOPE OF SERVICES
3.0 BID FORMS
Bid Proposal Form
Attachment A – Insurance Requirements
Attachment B – Questionnaire Concerning Occupational Health & Safety
Attachment C – Certification of Non-Collusion
Attachment D – Summary of Work Experience
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INSTRUCTIONS TO BIDDERS
TOWN OF MANSFIELD
MANSFIELD, CONNECTICUT 06268
Mansfield Middle School – Locker Repair and Painting
Mansfield Department of Facilities Management
1.01: TIME FOR OPENING BIDS
Bidders wishing to submit a proposal for this solicitation are requested to respond online
through our secure E-Procurement portal, Bonfire. Responses can be submitted at the
following link: mansfieldct.bonfirehub.com under the bid title “Mansfield Middle School –
Locker Repair and Painting”. Bidders will be required to create a Bonfire profile before
submitting their bid. Step-by-step instructions on how to register as a vendor are available
at this website: Vendor Registration. Due to the bid collection change to a secure online
platform, multiple copies of your bid are no longer required. Please upload one (1) copy
of all required bid documentation. Qualifications and proposals will be accepted until
Thursday, April 4, 2024 at 2:00pm. Proposals received after that time will not be
considered.
1.02: PREPARATION OF PROPOSALS
Proposals must be made upon forms contained herein. The blank spaces in the Proposal
must be filled in correctly where indicated. The Bidder must state the prices for which he
proposes to do each item of the work contemplated. In case of discrepancy where both
words and the numerals are requested, the words shall govern. Ditto marks are not
considered writing or printing and shall not be used. The Bidder shall sign his/her Proposal
correctly. If the Proposal is made by an individual, his/her name, post office address and
telephone number must be shown. If made by a firm, partnership, or corporation, the
Proposal must be signed by an official of the firm, partnership, or corporation authorized
to sign contracts, and must show the post office address and telephone number of the
firm, partnership, or corporation. Failure to do so may disqualify the bid.
The bidder shall insert the price per stated unit and the extensions against each unit which
he proposed to provide. In the event of a discrepancy between the unit price and the
extension, the unit price shall govern. (If discounts are shown and there is an error in the
extension of the total, the discount offered shall govern.) If the price bid per unit is based
on any unit other than that stated, the bidder shall state the unit on which the unit price is
based.
Each bid must be submitted to the Bonfire platform.
All information shall be entered in ink or by typewriter. Mistakes may be crossed out and
corrections inserted before submission of your bid. The person signing the bid shall initial
corrections in ink.
Corrections and/or modifications received after the closing time specified will not be
accepted.
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1.03 SUBMISSION OF PROPOSALS
All proposals can be submitted at the following link: mansfieldct.bonfirehub.com under the
bid title “Mansfield Middle School – Locker Repair and Painting”. Bidders will be required
to create a Bonfire profile before submitting their bid. Step-by-step instructions on how to
register as a vendor are available at this website: Vendor Registration. Due to the bid
collection change to a secure online platform, multiple copies of your bid are no longer
required. Please upload one (1) copy of all required bid documentation.
If any bidder contemplating submitting a proposal is in doubt as to the true meaning of any
part of these specifications, he may submit requests for information and/or clarification in
writing via e-mail to maintenance@mansfieldct.org by March 28, 2024. No interpretations
as to the meaning of the plans, specifications, or other Contract Documents shall be made
to any bidder orally.
A bid will not be accepted if it is received at mansfieldct.bonfirehub.com after the stated
time of opening as shown on the bid proposal form. Unsigned bids shall be rejected.
Bid Security in the form of a bid bond, cash, certified check, treasurer’s or cashier’s check
payable to the Owner, issued by a responsible bank or trust company, is not required. In
the event that the successful bidder refuses, fails, or is otherwise unable to enter into a
contract for the work with the Owner or is otherwise in default of its bid, the amount of
such bid deposit shall be retained by the Owner as liquidated damages on account of such
default.
The selected contractor shall furnish a performance bond and payment bond in the
amount at least equal to one hundred percent (100%) of the contract price, if required.
Attorneys-in-fact who sign contract bonds must file, with each bond, a certified and
effectively dated copy of their power of attorney. Certificates of Insurance may be required
and must be furnished by the Contractor prior to any work being performed.
Purchases made the Town are exempt from Fair Trade Laws as well as the payment of
any sales, excise, or Federal Transportation taxes. Such taxes must not be included in
the bid prices. Tax exemption certificates, for merchandise accepted by the Town, will be
completed at the request of the Contractor furnishing the goods and services.
1.04 COST OF BID PREPARATION
The Town shall not reimburse the bidder for the cost of developing, presenting, or
providing any response to this solicitation. Offers submitted for consideration should be
prepared simply and economically, providing adequate information in a straightforward
and concise manner.
1.05 PRE-BID WALK-THROUGH / FAMILIARITY WITH THE WORK
A mandatory pre-bid walkthrough to review the project scope, site, and conditions as well
as address any questions regarding the project is scheduled for Friday, March 22, 2024
at 3:30pm at Mansfield Middle School, 205 Springhill Road. Please email
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