SK072123 HVAC & Plumbing Supplies

Back Print

Agency:	University of Connecticut
State:	Connecticut
Level of Government:	State & Local
Category:	45 - Plumbing, Heating, and Sanitation Equipment
Opps ID:	NBD17197102816615841
Posted Date:	Nov 6, 2023
Due Date:	Nov 30, 2023
Solicitation No:	SK072123
Source:	Members Only

Number	SK072123
Open	11/03/2023
Close	11/30/2023 2:00 PM EDT
Type	RFP - Request For Proposal
Pre-Bid	Non-Mandatory 11/09/2023 11:00 AM Virtual Connecticut United States Map It
Questions Due	11/16/2023 2:00 PM
Contact	shamona.kamm@uconn.edu (860) 486-5797
Details	To access this bid document in our HuskyBuy self-service online portal, please click this link: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UConnFullSuite If you need assistance in preparing your online bid submittal please reach out to the contact listed for this solicitation.
Documents	SK072123 .pdf

Attachment Preview

SOLICITATION INFORMATION SHEET

FACILITIES SERVICES - REQUEST FOR PROPOSAL

The University of Connecticut is accepting sealed Proposals for:

CONTRACT NUMBER: SK072123

CONTRACT NAME: HVAC & Plumbing Supplies

SERVICE LOCATION(S): All UConn Locations (Storrs, Avery Point, Stamford, Waterbury, Downtown

Hartford, Hartford Law and UConn Health-Farmington)

PROCUREMENT AGENT: Shamona Kamm, shamona.kamm@uconn.edu, 860-486-5797

INTENT OF THIS SOLICITATION: The purpose of this Request for Proposal (“RFP”) is to solicit experienced

and qualified suppliers to provide HVAC & Plumbing Supplies to meet the needs of the University.

LOCATION OF THIS SOLICITATION: Submit a Proposal for this solicitation through the HuskyBuy Portal:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UConnFullSuite

SBE/MBE PARTICIPATION: The University of Connecticut is committed to providing a professionally

inclusive environment within which small and minority businesses are encouraged to participate in the

procurement experience. As such, we encourage participation by Small (SBE), Minority-Owned (MBE),

Woman-Owned (WBE) businesses, and businesses owned by personswith a disability (DisBE), certified as

such by the State of Connecticut’sDepartment ofAdministrative Services(DAS) Supplier Diversity Division.

For further information, visit: https://portal.ct.gov/DAS/Services/Licensing-Certification-Permitting-and-

Codes/Small-Minority-Business-Center. To learn about the University of Connecticut’s Supplier Diversity

Program (USDP), visit: https://supplierdiversity.ubs.uconn.edu. Additionally, the University encourages

Connecticut-based businesses to participate in this public solicitation process.

CRITICAL DATES:

Pre-Proposal Conference Date and Time

Pre-Proposal Conference Location

November 9, 2023 11:00 AM

The Pre-Proposal Conference will be held as a

virtual video conference. A link for the virtual

video conference will be provided upon request.

Please send all requests to the Procurement

Agent listed for this solicitation.

CPFP Facilities Services RFP September 2023

Page 1 of 4

Q&A (RFI) Due Date and Time

Proposal Due Date and Time

November 16, 2023 2:00 PM

November 30, 2023 2:00 PM

PRE-PROPOSAL CONFERENCE: During the Pre-Proposal Conference, the RFP and Scope of Work will be

discussed. There also will be an opportunity to view existing conditions (if applicable). The Pre-Proposal

Conference is not mandatory, however, interested Proposers are strongly encouraged to attend.

REQUEST FOR INFORMATION QUESTIONS: All Requests for Information (“RFI”) questions are to be

posted under the Q&A Board Tab in the HuskyBuy sourcing event for this Solicitation. No phone calls or

RFI questions emailed directly to the Procurement Agent will be accepted.

CLARIFICATIONS, ADDENDA, and INTERPRETATIONS: Proposers shall promptly notify the University of

any ambiguity, inconsistency, or error which they may discover upon examination of the Specifications

and contract documents.

Any and all interpretations of the Specifications, RFI Responses, contract documents, and any

supplemental instructions, will be in the form of a clarification/addendum, and posted as part of the

HuskyBuy sourcing event. Failure of a Proposer to receive any such clarification/addendum or

interpretation shall not release a Proposer from the obligations under its Proposal as submitted.

CONSIDERATION OF PROPOSALS: This is a Quality-Based Selection solicitation process. Proposals shall be

evaluated utilizing the objective technical criteria listed within the RFP, as well as any additional

information obtained from persons or other sources identified in the Proposal. Note: The Cost Proposal

is evaluated by CPFP and the Proposer with the lowest overall cost is assigned the maximum points

allocated for this evaluation criteria. All other proposals receive a percentage of the points available

based on their cost relationship to the lowest Cost Proposal. The selection committee will only see

the points assigned to each Cost Proposal; they do not see the actual Cost Proposal. The University

reserves the right to make multiple awards for these services or award by item, or group of items, if it is

deemed to be in its own best interest.

CONTRACT TERM:

• The Contract is planned to start: January 1, 2024

• Contract Term: Three (3) years from the date of Commencement through December 31, 2026

DESCRIPTION OF SCOPE OF WORK: The University of Connecticut (hereinafter referred to as the

“University”) is seeking bids from experienced and qualified vendors to provide HVAC & Plumbing

Supplies. Given the various infrastructures the University has at all of its campus locations, it is necessary

that the selected supplier(s) have varying levels of inventory control and material availability to meet the

needs of the University. For further details refer to the attached Specifications documentunder the Buyer

attachment tab.

CPFP Facilities Services RFP September 2023

Page 2 of 4

QUALFICATIONS OF PROPOSER: Proposers must provide information/documentation with their

submission that demonstrates the following:

- NARRATIVE OF SCOPE OF WORK: Prepare a narrative that demonstrates your Company’s

understanding of the Scope of Work for this Contract/Assignment. The Narrative should be no more

than four (4) pages. Concisely present an approach that includes the following:

a. Technical Approach: Describe your Company’s technical qualifications for completing the Scope of

Services as further described in the Specifications document. Include experience and/or capability

to participate in an e-procurement and online ordering system.

b. Quality Assurance/Quality Control: Describe your Company’s process and procedure for

managing and assuring the quality of its performance of the Scope of Services and ensuring

customer satisfaction.

- PREVIOUS RELEVANT EXPERIENCE: Describe the overall qualifications of the Proposer, including

background in this field and the services that it provides. Utilize the Previous Relevant Experience Form,

FacServ-RFP provided with this RFP. The Proposer shall:

a. Provide Three(3) examplesof relevant experience that are in progressor completed, comparable in

size, scope, and similar environment to the scope of work for this solicitation, completed within the

past five (5) years. Note: only provide the required number of relevant experience examples listed

in this section.

b. For each example provided, a detailed description of the work performed and how it relates to

the scope of work outlined in the RFP shall be included. Note: only one (1) project performed for

UConn may be included as part of your Proposal.

- PROPOSED TEAM QUALIFICATIONS: The Proposer must demonstrate the ability to staff this Contract

with high quality, experienced personnel. Describe the qualifications and responsibilities of the

Contract Representative who will be assigned to the Contract including their experience on similar

assignments and their specific responsibilities for the proposed Contract. Utilize the Resume for

Proposed Key Personnel Form, FacServ-RFP.

a. A Contract Representative is required.

b. The Proposal shall include resumes for each key team personnel listed in “a” above.

c. The Proposal shall include a list of additional personnel the Proposer deems necessary to provide

the services of this contract. Utilize the Proposed Team Qualifications List, FacServ-RFP

MISCELLANEOUS REQUIRED DOCUMENTS: The Proposal shall include the following documents:

a. CT Certificate of Authorization: Provide your Company’s current Certificate of Legal Existence or

Authorization from the CT Secretary of State. If your Company does not have a Certificate of Legal

Existence or Authorization, you may include a copy of the Application submitted to the State of

Connecticut. Note: date of Application must be prior to the due date of this RFP.

i. If your Company is organized/formed in a state other than Connecticut, also include your

Company’s current Certificate of Legal Existence or Authorization from that state.

b. CT Department of Revenue Service Status Letter: Provide a Status Letter from the Connecticut

Department of Revenue Services. This letter must be dated within the past three (3) months from

the due date of this RFP.

CPFP Facilities Services RFP September 2023

Page 3 of 4

c. Summary of Revised Ethics Laws and Affidavits: Review the State of Connecticut Summary of

Revised Ethics Laws and Affidavits document and upload the executed document where

applicable.

d. SEEC Form 10: Review the SEEC Form 10: Notice to Executive Branch State Contractors and

Prospective State Contractors of Campaign Contribution and Solicitation Limitations

(acknowledgment of receipt of the explanation of prohibitions) and upload the executed Form

where

applicable.

The

Form

can

found

at:

https://seec.ct.gov/Portal/data/forms/ContrForms/seec_form_10_final.pdf .

e. Bidder Contract Compliance Monitoring Report: Review the Commission on Human Rights and

Opportunities Bidder Contract Compliance Regulations Notification to Bidders and upload the

completed Report where applicable. The Form can be found at: https://portal.ct.gov/-

/media/DDS/conversion/NotificationtoBidders1.pdf .

f. Supplier Diversity Certificate: If certified, provide your Company’s current Supplier Diversity

Certificate issued by the Connecticut Department of Administrative Services.

COST PROPOSAL: Submit a cost Proposal utilizing the form provided. No substitution of the form is

permitted. The University intends to utilize the following compensation methods:

• Unit Price Discount %: Each order placed by the University will include a unit price discount

percentage off Catalog Price for the specified manufacturers.

CONTRACT: A draft of the contract has been provided with the solicitation documents. The University

reserves the right to modify the contract or waive any informality as it deems to be in the best interest of

the University. By submitting a Bid, your Company accepts the contract and any modifications that the

University deems necessary to it without exception. Bidders will be notified of any modifications to the

contract made by the University. Any exceptions to the contract submitted by the Bidder will not be

considered.

End of Solicitation Information Sheet

CPFP Facilities Services RFP September 2023

Page 4 of 4

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >