KS020124 Door Locking Hardware

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Agency:	University of Connecticut
State:	Connecticut
Level of Government:	State & Local
Category:	53 - Hardware and Abrasives Z - Maintenance, Repair or Alteration of Real Property
Opps ID:	NBD17197947398387163
Posted Date:	Mar 21, 2024
Due Date:	Apr 25, 2024
Solicitation No:	KS020124
Source:	Members Only

Number	KS020124
Open	3/20/2024
Close	4/25/2024 2:00 PM EDT
Type	ITB - Invitation to Bid (Request for Quote)
Pre-Bid	Non-Mandatory 4/03/2024 11:00 AM 3 Discovery Drive Storrs, Connecticut 06269 United States Map It
Questions Due	4/10/2024 2:00 PM
Contact	kathleen.susca@uconn.edu (860) 486-4649
Details	To access this bid document in our HuskyBuy self-service online portal, please click this link: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UConnFullSuite If you need assistance in preparing your online bid submittal please reach out to the contact listed for this solicitation.
Documents	Solicitation Information Sheet .pdf

Attachment Preview

SOLICITATION INFORMATION SHEET

FACILITIES SERVICES - INVITATION TO BID

The University of Connecticut is accepting sealed Bids for:

ITB RELEASE DATE:

MARCH 20, 2024

CONTRACT NUMBER:

KS020124

CONTRACT NAME:

DOOR LOCKING HARDWARE

SERVICE LOCATION(S):

STORRS CAMPUS, LOCKSMITH SHOP, 25 LEDOYT ROAD, STORRS, CT

PROCUREMENT AGENT:

KATHLEEN SUSCA, 860-486-4649, kathleen.susca@uconn.edu

INTENT OF THIS SOLICITATION: The purpose of this Invitation to Bid (“ITB”) is to establish a contract to

supply the University with door locking hardware and related accessories.

LOCATION OF THIS SOLICITATION: Submit a Bid for this solicitation through the HuskyBuy Portal:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UConnFullSuite.

SBE/MBE PARTICIPATION: The University of Connecticut is committed to providing a professionally

inclusive environment within which small and minority businesses are encouraged to participate in the

procurement experience. As such, we encourage participation by Small (SBE) businesses, Minority-Owned

(MBE) businesses, Woman-Owned (WBE) businesses, and businesses owned by persons with a disability

(DisBE), certified as such by the Connecticut’s Department of Administrative Services Supplier Diversity

Division. For further information, visit: https://portal.ct.gov/DAS/Services/Licensing-Certification-

Permitting-and-Codes/Small-Minority-Business-Center. To learn about the University of Connecticut’s

Supplier Diversity Program, visit: https://supplierdiversity.ubs.uconn.edu. Additionally, the University

encourages Connecticut-based businesses to participate in this public solicitation process.

CRITICAL DATES:

Pre-Bid Conference Date and Time

Pre-Bid Conference Location

Q&A (RFI) Due Date and Time

Bid Due Date and Time

April 3, 2024

11:00 a.m. EST

Purchasing Department Bid Room, 3 Discovery Drive, 2nd

floor, Storrs, CT

April 10, 2024

2:00 p.m. EST

April 25, 2024

2:00 p.m. EST

CPFP Facilities Services ITB December 2023

Page 1 of 4

PRE-BID CONFERENCE: During the Pre-Bid Conference, the ITB and Scope of Work will be discussed. There

also will be an opportunity to view existing conditions (if applicable). The Pre-Bid Conference is not

mandatory, however, interested Bidders are strongly encouraged to attend.

There are limited short-term and PayByPhone parking spaces around the University Business Services

building. The North Parking Garage is recommended to all vendors as parking on campus is at your own

risk. The North Garage parking is paid via online app (PaybyPhone or Flowbird) or at a kiosk and is required

when parking vehicle and not when exiting the garage.

REQUEST FOR INFORMATION QUESTIONS: All Requests for Information (“RFI”) questions are to be posted

under the Q&A Board Tab in the HuskyBuy sourcing event for this Solicitation. No phone calls or RFI

questions emailed directly to the Procurement Agent will be accepted.

CLARIFICATIONS, ADDENDA, and INTERPRETATIONS: Bidders shall promptly notify the University of any

ambiguity, inconsistency, or error which they may discover upon examination of the Specifications and

contract documents.

Any and all interpretations of the Specifications, RFI Responses, contract documents, and supplemental

instructions, will be in the form of a clarification/addendum, and posted as part of the HuskyBuy sourcing

event. Failure of a Bidder to receive any such clarification/addendum or interpretation shall not release

a Bidder from the obligations under its Bid as submitted.

BID OPENING: Bid openings are conducted via virtual conference at 2:15 p.m. on the due date. It is the

responsibility of the Bidder to request access to the bid opening prior to the bid due date and time via

email to the Procurement Agent listed for this solicitation.

CONSIDERATION OF BIDS: Cost Proposals received in response to this ITB are opened during a public

opening. The contract shall be awarded to the responsible Bidder(s) with the best discount per

manufacturer and product category after the University has reviewed the Bid Submissions. This shall be

based on vendors product offerings and discounts. The University reserves the right to make multiple

awards by item, or group of items, if it is deemed to be in its own best interest.

The lowest responsible Bidder shall also demonstrate, to the satisfaction of the University, that they

possess the proven managerial ability, technical ability, and the integrity, necessary to perform the Scope

of Work faithfully and efficiently for this Contract, without conflict of interest. Bids shall be evaluated

utilizing the objective technical criteria listed within the ITB, as well as any additional information obtained

from persons or other sources identified in the Bid.

CONTRACT TERM:

• The Contract is planned to start: JULY 1, 2024

• Contract Duration: Two (2) years from date of commencement through June 30, 2026

DESCRIPTION OF SCOPE OF WORK: Supply and deliver door locking hardware, related accessories, supplies

and tools to the Storrs Campus.

COST PROPOSAL: Submit a Cost Proposal utilizing the Form provided. No substitution of the Form is

permitted. The University intends to utilize the following compensation methods:

CPFP Facilities Services ITB December 2023

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• Unit Price Discount %: Provide a unit price discount percentage off Catalog Price for the specified

manufacturer.

QUALIFICATIONS OF BIDDER: In addition to submitting a Cost Proposal, all Bidders must provide

information/documentation with their submission that demonstrates the following:

- PREVIOUS RELEVANT EXPERIENCE: Describe the overall qualifications of the Bidder, including

background in this field and the services that it provides. Utilize the Previous Relevant Experience Form,

FacServ-ITB provided with this ITB. The Bidder shall:

a. Provide three (3) examples that are in progress or completed, comparable in size, scope, and similar

environment to the Scope of Work for this ITB, completed within the past seven (7) years.

b. A detailed description of the work performed and how it relates to the Scope of Work outlined in

the ITB shall be included.

c. Note: Only provide the required number of examples listed in this section and only one (1) contract

performed for UConn may be included as part of your Bid Submission.

d. Examples that are in progress shall include an estimated date of completion. Examples that state

“tbd,” “on-going,” “active,” or “in progress,” instead of an actual date may not be considered.

e. Examples with any information on the Form stated as “confidential” or any information missing

will not be considered.

- PROPOSED TEAM QUALIFICATIONS: The Bidder must demonstrate the ability to staff this Contract

with high quality, experienced personnel. Describe the qualifications and responsibilities of the key

personnel who will be assigned to this Contract including their experience on similar assignments and

their specific responsibilities for the proposed Contract. Utilize the Resume for Proposed Key Personnel

Form, FacServ-ITB provided with this ITB.

a. Resumes are required for the following positions: Contract Representative.

b. Note: Project relevant experience included on individual resumes must adhere to the criteria

listed in the Previous Relevant Experience section above (relevancy, timeframe, and

confidentiality rules) to be considered. In addition, if a UConn example is included as part of the

Bidder’s examples in the Previous Relevant Experience section, no additional UConn examples

may be included on individual resumes.

MISCELLANEOUS REQUIRED DOCUMENTS: The Bid shall include the following documents:

a. CT Certificate of Authorization: Provide your Company’s current Certificate of Legal Existence or

Authorization from the CT Secretary of State. If your Company does not have a Certificate of Legal

Existence or Authorization, you may include a copy of the Application submitted to the State of

Connecticut. Note: date of Application must be prior to the due date of this ITB.

i. If your Company is organized/formed in a state other than Connecticut, also include your

Company’s current Certificate of Legal Existence or Authorization from that state.

b. CT Department of Revenue Service Status Letter: Provide a Status Letter from the Connecticut

Department of Revenue Services. This letter must be dated within the past three (3) months from

the due date of this ITB.

c. Summary of Revised Ethics Laws and Affidavits: Review the State of Connecticut Summary of

Revised Ethics Laws and Affidavits document and upload the executed document where

applicable.

d. SEEC Form 10: Review the SEEC Form 10: Notice to Executive Branch State Contractors and

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Prospective State Contractors of Campaign Contribution and Solicitation Limitations

(acknowledgment of receipt of the explanation of prohibitions) and upload the executed Form

where

applicable.

The

Form

can

found

at:

https://seec.ct.gov/Portal/data/forms/ContrForms/seec_form_10_final.pdf.

e. Bidder Contract Compliance Monitoring Report: Review the Commission on Human Rights and

Opportunities Bidder Contract Compliance Regulations Notification to Bidders and upload the

completed Report where applicable. The Form can be found at: https://portal.ct.gov/-

/media/DDS/conversion/NotificationtoBidders1.pdf.

f. Supplier Diversity Certificate: If certified, provide your Company’s current Supplier Diversity

Certificate issued by the Connecticut Department of Administrative Services.

CONTRACT: A draft of the contract has been provided with the solicitation documents. The University

reserves the right to modify the contract or waive any informality as it deems to be in the best interest of

the University. By submitting a Proposal, your Company accepts the contract and any modifications that

the University deems necessary to it without exception. Bidders will be notified of any modifications to

the contract made by the University. Any exceptions to the contract submitted by the Bidder will not be

considered.

End of Solicitation Information Sheet

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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