Automated Recycling Collection
| Agency: | Town of Newington |
|---|---|
| State: | Connecticut |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17224571346524821 |
| Posted Date: | Feb 21, 2024 |
| Due Date: | Mar 19, 2024 |
| Solicitation No: | BID No.2 2023-2024 |
| Source: | Members Only |
Attachment Preview
INVITATION TO BID
The Town of Newington will accept bids for automated residential curbside refuse
collection. All bids must be submitted in accordance with Town specifications and on
forms supplied by the Town. Bid forms and specifications are available in the office of the
Acting Town Manager, 200 Garfield Street, Newington, CT 06111 and on line at
www.newingtonct.gov, under Doing Business, Current Bids. Sealed bids will be received
at the Office of the Acting Town Manager until 2:30 PM on March 19, 2024, when they
will be publicly opened. The Town of Newington reserves the right to reject any or all bids.
Jaime Trevethan
Acting Town Manager
Bid No. 2, 2023-2024
Automated Recycling Collection
TOWN OF NEWINGTON
BID SPECIFICATIONS
AUTOMATED RECYCLING COLLECTION SERVICE
A. INTENT
It is the intent of these specifications to select a contractor to provide automated recycling
collection services within the Town of Newington for a thirty-six (36) month period
beginning on July 1, 2012.
B. BID PROCEDURES
1. All bids shall be submitted on forms provided by the Town of Newington and
addressed to the Town Manager’s Office, Town Hall, 200 Garfield Street,
Newington, CT 06111. Bids will be received until 2:30 p.m. on March 19, 2024 in
the Town Manager’s Office, when they will be opened publicly. Sealed bid
envelopes should be clearly labeled “BID NO. 2, 2023-2024, AUTOMATED
RECYCLING COLLECTION SERVICE”.
2. The Town reserves the right to waive informalities or reject any or all bids when
such action is deemed in the best interests of the Town. The Town reserves the right
to delete such items as it deems necessary from these proposals. All exceptions of
the bidder to the terms and specifications of this bid shall be made in writing and
submitted in full with the Bid Form. For all other terms and specifications,
submission of a bid constitutes acceptance by the bidder. Conditional bids may not
be considered.
C. INQUIRIES AND ADDENDA
Any questions regarding this bid shall be addressed to the Newington Highway Department
Sanitation Division, 200 Garfield St, Newington, CT 06111, telephone (860) 667-5874,
email rhillman@newingtonct.gov. All inquiries shall be made prior to 3:30 PM on March
5, 2024 to allow for sufficient time for the preparation and posting of an addendum, should
one be necessary. All addenda shall be posted on the Town’s website,
www.newingtonct.gov, under Doing Business, Current Bids, at least 24 hours prior to the
scheduled Bid Opening. All bidders are responsible for checking the Town’s web site for
the presence and content of any addenda. If an addendum is issued, it shall be
acknowledged by the bidder on the Bid Form. Failure to do so on the part of the bidder is
sufficient grounds for rejection of their bid.
D. BID BOND
Bid No. 2, 2023-2024
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Automated Recycling Collection
Each bidder shall submit with the Contract Proposal a surety company bid bond or certified
check made payable to the Town of Newington in the amount of thirty-five thousand
dollars ($35,000), guaranteeing that the bidder will furnish final performance, as required
in the attached contract, if the bid is accepted by the Town of Newington. Any surety
company bond shall be issued from a surety company either licensed or approved by the
State of Connecticut Insurance Commissioner and which has an A.M. Best rating of A-VII
or better. Any certified check shall be issued by a bank located in the State of Connecticut.
E. SPECIFICATIONS
The Contract and Bid Form attached are an integral part of these specifications and shall be
made a part thereof.
F. BIDDER QUALIFICATIONS
Only proposals from responsible bidders qualified to perform the work specified and
capable of providing the high level of service to which the residents of Newington are
accustomed will be considered. To assure qualification and capability, only those persons
or firms who have engaged in the management of large scale (a route having 100 or more
large container refuse and/or recycling pickups or 5,000 or more residential pickups per
week) refuse and/or recyclables collection service, serving Connecticut for at least three (3)
years shall be eligible. If requested by the Town, the bidder shall provide a signed
statement of qualifications which shall list, among other things which the bidders wish to
point out, Connecticut clients previously served, their addresses, the dates of such service
and the number of regular weekly refuse/recycling pickups made in conjunction therewith.
G. EVIDENCE OF ABILITY TO PERFORM
The successful bidder must, within five (5) calendar days of notice of award, show
satisfactory proof that acceptable vehicles, equipment and uniforms, as required by the
specifications, have been purchased or are on order. Such proof must be established to the
satisfaction of the Town Manager. Failure to do so shall be considered sufficient grounds
for the Town to void the bid award and award the bid to the next lowest responsible bidder.
H. ACCEPTANCE PERIOD
The dollar amounts submitted under this bid shall remain in effect for a period of not less
than 60 days from the date the bids are opened. The Town of Newington shall have the
right to accept any of the bids at the prices submitted during that 60-day period.
I. BASIS OF AWARD
1. Contract award will be based on the total annual cost for all services combined, as
determined by the Town, for the initial three-year term of the contract. Contracts
will not be awarded separately for individual items on the Bid Form. Contract
award shall be based on the dwelling unit cost for collection of all acceptable
Bid No. 2, 2023-2024
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Automated Recycling Collection
recyclables from single stream automated collection containers at the curbside of
private dwellings (3 units or less), the dwelling unit cost for collection of all
acceptable recyclables from single stream automated collection containers at
specified condominium complexes, the annual cost per dumpster for collection of
all recyclables from single stream recycling dumpsters at specified condominium
and elderly housing complexes.
2. There are approximately 9,826 curbside private dwelling units (3 units or less) to be
serviced as of July 1, 2024. It is expected that additional units will be served after
July 1, 2024. The Town can not guarantee a minimum number. The Town intends
to use 9,826 dwelling units for each of the three years as the basis for comparing
bids.
3. The number of single stream automated collection containers at specified
condominium complexes and the number of single stream recycling dumpsters at
specified condominium and elderly housing complexes are identified in Section IV
(c) of the attached contract. These are the numbers to be serviced as of July 1, 2024.
The various condominium complexes that use automated recycling containers have
approximately 488 automated recycling containers (1 per dwelling unit) as of July
1, 2024. Also as of July 1, 2024, the remaining condominium and elderly housing
complexes have a combined total of 44 recycling dumpsters. It is expected that
additional containers and/or dumpsters will be served after July 1, 2024. The Town
can not guarantee a minimum number. The Town intends to use the number of
containers and dumpsters identified in Section IV (c) of the attached contract for
each of the three years as the basis for comparing bids.
4. The Contractor agrees to handle all communications and complaints from town
residents and town staff. The Contractor shall designate a representative to respond
and resolve issues that may arise e.g. missed collections, damaged containers. The
designated representative shall be available during the hours of 7:30 a.m. to 4:00
p.m. via phone or email. The Contractor will handle all such communications and
complaints promptly. The Contractor agrees to service all complaints within
twenty-four (24) hours of the receipt of the complaint by the Contractor.
5. The Contractor is responsible to repair or replace, from normal wear and tear, any
recycling container and it shall be the contractor’s responsibility to stock parts for
all recycling containers.
6. The contractor shall be responsible for replacement of containers damaged by them
or their representatives.
7. All bid amounts shall be entered on the Bid Form. Amounts entered on Section XIII
of the Contract portion will not be considered by the Town as the basis for
comparing bids.
8. Bidders shall enter bids for all items on the Bid Form. Submission of an incomplete
bid is sufficient grounds for rejection of the bid by the Town.
J. COSTS
Costs for all items in the Contract and these specifications shall be included on the Bid
Form. This shall include the provision of front-end loading vehicle for recycling containers
(dumpsters), acceptable to the Town Manager, to service those Town owned/operated
Bid No. 2, 2023-2024
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Automated Recycling Collection
facilities and Board of Education buildings The Town’s existing automated recycling
collection contract expires on June 30, 2034, so the bidder must be able to provide
automated residential curbside collection service to the Town beginning on July 1, 2024.
Any expenses incurred by the bidder to begin service on July 1, 2024 shall be included in
the bid amounts provided on the Bid Form.
Bid No. 2, 2023-2024
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Automated Recycling Collection
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