Condominium and Elderly Housing Refuse Collection
| Agency: | Town of Newington |
|---|---|
| State: | Connecticut |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17224571349194498 |
| Posted Date: | Feb 21, 2024 |
| Due Date: | Mar 19, 2024 |
| Solicitation No: | BID No.3 2023-2024 |
| Source: | Members Only |
Attachment Preview
INVITATION TO BID
The Town of Newington will accept bids for residential condominium and elderly
housing refuse collection service. All bids must be submitted in accordance with Town
specifications and on forms supplied by the Town. Bid forms and specifications are
available in the office of the Town Manager, 200 Garfield Street, Newington, CT 06111
and on line at www.newingtonct.gov, under Doing Business, Current Bids. Sealed bids
will be received at the Office of the Acting Town Manager until 2:30 PM on March 19,
2024, when they will be publicly opened. The Town of Newington reserves the right to
reject any or all bids.
Jaime Trevethan
Acting Town Manager
Bid No. 3, 2023-2024
Condominium and Elderly Housing Refuse Collection
TOWN OF NEWINGTON
BID SPECIFICATIONS
RESIDENTIAL CONDOMINIUM AND ELDERLY HOUSING REFUSE
COLLECTION SERVICE
A. INTENT
It is the intent of these specifications to select a contractor to provide residential
condominiums and elderly housing complexes with refuse collection service within the
Town of Newington for a thirty-six (36) month period beginning on July 1, 2024.
B. BID PROCEDURES
1. All bids shall be submitted on forms provided by the Town of Newington and
addressed to the Town Manager’s Office, Town Hall, 200 Garfield Street, Newington,
CT 06111. Bids will be received until 2:30 p.m. on March 19, 2024 in the Acting Town
Manager’s Office, when they will be opened publicly. Sealed bid envelopes should be
clearly labeled “BID NO. 3, 2023-2024, CONDOMINIUM AND ELDERLY HOUSING
REFUSE COLLECTION SERVICE”.
2. The Town reserves the right to waive informalities or reject any or all bids when such
action is deemed in the best interests of the Town. The Town reserves the right to delete
such items as it deems necessary from these proposals. All exceptions of the bidder to the
terms and specifications of this bid shall be made in writing and submitted in full with the
Bid Form. For all other terms and specifications, submission of a bid constitutes
acceptance by the bidder. Conditional bids may not be considered.
C. INQUIRIES AND ADDENDA
Any questions regarding this bid shall be addressed to the Newington Highway
Department Sanitation Division, 200 Garfield Street, Newington, CT 06111, telephone
(860) 667-5874 email rhillman@newingtonct.gov. All inquiries shall be made prior to
3:30 P.M. on March 5, 2024 to allow for sufficient time for the preparation and posting of
an addendum, should one be necessary. All addenda shall be posted on the Town’s
website, www.newingtonct.gov, under Doing Business, Current Bids, at least 24 hours
prior to the scheduled Bid Opening. All bidders are responsible for checking the Town’s
web site for the presence and content of any addenda. If an addendum is issued, it shall
be acknowledged by the bidder on the Bid Form. Failure to do so on the part of the bidder
is sufficient grounds for rejection of their bid.
Bid No. 3, 2023-2024
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Condominium and Elderly Housing Refuse Collection
D. BID BOND
Each bidder shall submit with the Contract Proposal a surety company bid bond or
certified check made payable to the Town of Newington in the amount of nine thousand
dollars ($9,000), guaranteeing that the bidder will furnish final performance, as required
in the attached contract, if the bid is accepted by the Town of Newington. Any surety
company bond shall be issued from a surety company either licensed or approved by the
State of Connecticut Insurance Commissioner and which has an A.M. Best rating of A-
VII or better. Any certified check shall be issued by a bank located in the State of
Connecticut.
E. SPECIFICATIONS
The Contract and Bid Form attached are an integral part of these specifications and shall
be made a part thereof.
F. BIDDER QUALIFICATIONS
Only proposals from responsible bidders qualified to perform the work specified and
capable of providing the high level of service to which the residents of Newington are
accustomed will be considered. To assure qualification and capability, only those
persons or firms who have engaged in the management of large scale (a route having 100
or more large container refuse pickups or 5,000 or more residential pickups per week)
refuse collection service, serving Connecticut for at least three (3) years shall be eligible.
If requested by the Town, the bidder shall provide a signed statement of qualifications
which shall list, among other things which the bidders wish to point out, Connecticut
clients previously served, their addresses, the dates of such service and the number of
regular weekly refuse pickups made in conjunction therewith.
G. EVIDENCE OF ABILITY TO PERFORM
The successful bidder must, within five (5) calendar days of notice of award, show
satisfactory proof that acceptable vehicles, equipment and uniforms, as required by the
specifications, have been purchased or are on order. Such proof must be established to the
satisfaction of the Town Manager. Failure to do so shall be considered sufficient grounds
for the Town to void the bid award and award the bid to the next lowest responsible
bidder.
H. ACCEPTANCE PERIOD
The dollar amounts submitted under this bid shall remain in effect for a period of not less
than 60 days from the date the bids are opened. The Town of Newington shall have the
right to accept any of the bids at the prices submitted during that 60-day period.
Bid No. 3, 2023-2024
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Condominium and Elderly Housing Refuse Collection
I. BASIS OF AWARD
1. Contract award will be based on the total annual cost for all services combined, as
determined by the Town, for the initial three-year term of the contract. Contracts
will not be awarded separately for individual items on the Bid Form. Contract
award shall be based upon the unit price per year for the number of four cubic
yard, six cubic yard, and eight cubic yard and ten cubic yard capacity containers
as identified in Section IV of the Contract.
2. There are two condominium complexes to be serviced as of July 1, 2024 that have
four cubic yard containers, with a total of two containers. Counting Churchill,
Foxboro and Hunters Green as two complexes each, there are 23 condominium
and elderly housing complexes to be serviced as of July 1, 2024 that have six
cubic yard containers, with a total of 103 containers. Counting Hunters Green as
two complexes, there are nine condominium complexes to be serviced as of July
1, 2024 that have eight cubic yard containers, with a total of 33 containers. It is
expected that additional units will be served after July 1, 2024. The Town can not
guarantee a minimum number. The Town intends to use the number of each size
of container identified above for each of the three years as the basis for comparing
bids.
3. All bid amounts shall be entered on the Bid Form. Amounts entered on Section
XIII of the Contract portion will not be considered by the Town as the basis for
comparing bids.
4. Bidders shall enter bids for all items on the Bid Form. Submission of an
incomplete bid is sufficient grounds for rejection of the bid by the Town.
J. COSTS
Costs for all items in the Contract and these specifications shall be included on the Bid
Form. The Town’s existing residential condominium and elderly housing refuse
collection contract expires on June 30, 2024, so the bidder must be able to provide
residential condominium and elderly housing collection service to the Town beginning on
July 1, 2024. Any expenses incurred by the bidder to begin service on July 1, 2024 shall
be included in the bid amounts provided on the Bid Form.
Bid No. 3, 2023-2024
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Condominium and Elderly Housing Refuse Collection
RESIDENTIAL CONDOMINIUM AND ELDERLY HOUSING
REFUSE COLLECTION SERVICE
CONTRACT
THIS AGREEMENT, made and concluded this ____ day of __________, 2024, by and
between the TOWN OF NEWINGTON, a municipal corporation located in the State of
Connecticut, acting herein by its Town Manager duly authorized and hereinafter referred
to as the “Town”, and _____________________of the State of Connecticut, acting herein
by its ________________ duly authorized and hereinafter referred to as the “Contractor”.
WITNESSETH
WHEREAS, THE TOWN desires to secure refuse collection services for residential
condominiums and elderly housing complexes for its residents: and
WHEREAS, the CONTRACTOR desires to furnish such refuse collection services, upon
terms and conditions hereafter set forth.
NOW, THEREFORE, for and in consideration of the mutual promises and agreements
hereinafter contained, the parties hereto covenant and agree as follows:
I. DEFINITIONS
(a) CONTAINER shall mean a front-end truck loading single metal container
for the storage of mixed residential refuse. Such container shall be of four
(4), six (6), seven (7), eight (8) or ten (10) cubic yard capacity. Top covers
and side access doors shall be made of heavy-duty plastic. Each container
shall be kept clean and well painted on the outside and shall be labeled
“trash only” in order to distinguish it from recycling dumpsters.
(b) CONTRACTOR shall include the agents and employees of the
CONTRACTOR.
(c) DWELLING OCCUPANT shall mean the occupant of each separate
dwelling unit whether or not in the same building with other dwelling
units.
(d) DWELLING UNIT shall mean a group of rooms located within a structure
forming a single habitable unit used or intended to be used for living,
sleeping, cooking and eating.
(e) ELDERLY HOUSING COMPLEX shall mean those complexes currently
under the Newington Housing Authority. Specifically, these are Keleher
Village, Cedar Village, and New Meadow I and II.
Bid No. 3, 2023-2024
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Condominium and Elderly Housing Refuse Collection
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