Curbside Refuse Collection
| Agency: | Town of Newington |
|---|---|
| State: | Connecticut |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17224571352650371 |
| Posted Date: | Feb 21, 2024 |
| Due Date: | Mar 19, 2024 |
| Solicitation No: | BID No.1 2023-2024 |
| Source: | Members Only |
Attachment Preview
INVITATION TO BID
The Town of Newington will accept bids for automated residential curbside refuse
collection. All bids must be submitted in accordance with Town specifications and on
forms supplied by the Town. Bid forms and specifications are available in the office of
the Acting Town Manager, 200 Garfield Street, Newington, CT 06111 and on line at
www.newingtonct.gov, under Doing Business, Current Bids. Sealed bids will be
received at the Office of the Acting Town Manager until 2:30 PM on March 19, 2024,
when they will be publicly opened. The Town of Newington reserves the right to reject
any or all bids.
Jaime Trevethan
Acting Town Manager
Bid No. 1, 2023-2024
Curbside Refuse Collection
TOWN OF NEWINGTON
BID SPECIFICATIONS
AUTOMATED CURBSIDE REFUSE COLLECTION SERVICES
A. INTENT
It is the intent of these specifications to select a contractor to provide automated curbside
refuse collection services within the Town of Newington for a thirty-six (36) month
period beginning on July 1, 2024.
B. BID PROCEDURES
1. All bids shall be submitted on forms provided by the Town of Newington and
addressed to the Acting Town Manager’s Office, Town Hall, 200 Garfield Street,
Newington, CT 06111. Bids will be received until 2:30 p.m. on March 19, 2024 in
the Acting Town Manager’s Office, when they will be opened publicly. Sealed
bid envelopes should be clearly labeled “BID NO. 1, 2023-2024, CURBSIDE
REFUSE COLLECTION SERVICES”.
2. The Town reserves the right to waive informalities or reject any or all bids
when such action is deemed in the best interests of the Town. The Town reserves
the right to delete such items as it deems necessary from these proposals. All
exceptions of the bidder to the terms and specifications of this bid shall be made
in writing and submitted in full with the Bid Form. For all other terms and
specifications, submission of a bid constitutes acceptance by the bidder.
Conditional bids may not be considered.
C. INQUIRIES AND ADDENDA
Any questions regarding this bid shall be addressed to the Newington Highway Sanitation
Division, 200 Garfield St, Newington, CT 06111, telephone (860) 667-5874 email
rhillman@newingtonct.gov. All inquiries shall be made prior to 3:30 PM on March 5,
2024 to allow for sufficient time for the preparation and posting of an addendum, should
one be necessary. All addenda shall be posted on the Town’s website,
www.newingtonct.gov, under Doing Business, Current Bids, at least 24 hours prior to the
scheduled Bid Opening. All bidders are responsible for checking the Town’s web site for
the presence and content of any addenda. If an addendum is issued, it shall be
acknowledged by the bidder on the Bid Form. Failure to do so on the part of the bidder is
sufficient grounds for rejection of their bid.
D. BID BOND
Bid No. 1, 2023-2024
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Curbside Refuse Collection
Each bidder shall submit with the Contract Proposal a surety company bid bond or
certified check made payable to the Town of Newington in the amount of thirty-five
thousand dollars ($35,000), guaranteeing that the bidder will furnish final performance,
as required in the attached contract, if the bid is accepted by the Town of Newington.
Any surety company bond shall be issued from a surety company either licensed or
approved by the State of Connecticut Insurance Commissioner and which has an A.M.
Best rating of A-VII or better. Any certified check shall be issued by a bank located in
the State of Connecticut.
E. SPECIFICATIONS
The Contract and Bid Form attached are an integral part of these specifications and shall
be made a part thereof.
F. BIDDER QUALIFICATIONS
Only proposals from responsible bidders qualified to perform the work specified and
capable of providing the high level of service to which the residents of Newington are
accustomed will be considered. To assure qualification and capability, only those
persons or firms who have engaged in the management of large scale (a route having 100
or more large container refuse pickups or 5,000 or more residential pickups per week)
refuse collection service, serving Connecticut for at least three (3) years shall be eligible.
If requested by the Town, the bidder shall provide a signed statement of qualifications
which shall list, among other things which the bidders wish to point out, Connecticut
clients previously served, their addresses, the dates of such service and the number of
regular weekly refuse pickups made in conjunction therewith.
G. EVIDENCE OF ABILITY TO PERFORM
The successful bidder must, within five (5) calendar days of notice of award, show
satisfactory proof that acceptable vehicles, equipment and uniforms, as required by the
specifications, have been purchased or are on order. Such proof must be established to the
satisfaction of the Acting Town Manager. Failure to do so shall be considered sufficient
grounds for the Town to void the bid award and award the bid to the next lowest
responsible bidder.
H. ACCEPTANCE PERIOD
The dollar amounts submitted under this bid shall remain in effect for a period of not less
than 60 days from the date the bids are opened. The Town of Newington shall have the
right to accept any of the bids at the prices submitted during that 60-day period.
I. BASIS OF AWARD
1. Contract award will be based on the total annual cost for all services combined, as
determined by the Town, for the initial three-year term of the contract. Contracts
Bid No. 1, 2023-2024
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Curbside Refuse Collection
will not be awarded separately for individual items on the Bid Form. Contract
award shall be based upon the unit price per inhabitable dwelling unit (3 units or
less) per year, the annual cost of emptying litter barrels in the Downtown
Business District, and the annual cost of dumpsters and refuse collection at Town
and Board of Education buildings.
2. There are approximately 9,337 residential curbside dwelling units (not located in
condominium or elderly housing complexes) to be serviced as of July 1, 2024. It
is expected that additional units will be served after July 1, 2024. The Town
cannot guarantee a minimum number. The Town intends to use 9,337 residential
curbside dwelling units for each of the three years as the basis for comparing bids.
3. The Contractor agrees to handle all communications and complaints from town
residents and town staff. The Contractor shall designate a representative to
respond and resolve issues that may arise e.g. missed collections, damaged
containers. The designated representative shall be available during the hours of
7:30 a.m. to 4:00 p.m. via phone or email. The Contractor will handle all such
communications and complaints promptly. The Contractor agrees to service all
complaints within twenty-four (24) hours of the receipt of the complaint by the
Contractor.
4. The Contractor is responsible to repair or replace, from normal wear and tear, any
refuse container and it shall be the contractor’s responsibility to stock parts for all
refuse containers.
5. The contractor shall be responsible for replacement of containers damaged by
them or their representatives.
6. All bid amounts shall be entered on the Bid Form. Amounts entered on Section
XIV of the Contract portion will not be considered by the Town as the basis for
comparing bids.
7. Bidders shall enter bids for all items on the Bid Form. Submission of an
incomplete bid is sufficient grounds for rejection of the bid by the Town.
J. COSTS
Costs for all items in the Contract and these specifications shall be included on the Bid
Form. This shall include the provision of front-end loading vehicle for refuse containers
(dumpsters), acceptable to the Acting Town Manager, to service those Town
owned/operated facilities and Board of Education buildings identified in Section IV of
the Contract. The Town’s existing automated residential curbside collection contract
expires on June 30, 2024, so the bidder must be able to provide automated residential
curbside collection service to the Town beginning on July 1, 2024. Any expenses
incurred by the bidder to begin service on July 1, 2024 shall be included in the bid
amounts provided on the Bid Form.
Bid No. 1, 2023-2024
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Curbside Refuse Collection
AUTOMATED RESIDENTIAL CURBSIDE REFUSE COLLECTION
CONTRACT
THIS AGREEMENT, made and concluded this ____ day of __________, 2024 by and
between the Town of Newington, a municipal corporation located in the State of
Connecticut, acting herein by its Acting Town Manager duly authorized and hereinafter
referred to as the “Town”, and ________________________, of the State of Connecticut,
acting herein by its President duly authorized, and hereinafter referred to as the
“Contractor”.
WITNESSETH
WHEREAS, THE TOWN desires to secure automated curbside refuse collection services
for it residents: and
WHEREAS, the CONTRACTOR desires to furnish such refuse collection services, upon
terms and conditions hereafter set forth.
NOW, THEREFORE, for and in consideration of the mutual promises and agreements
hereinafter contained, the parties hereto covenant and agree as follows:
I. DEFINITIONS
(a) CONTRACTOR shall include the agents and employees of the Contractor.
(b) DOWNTOWN BUSINESS DISTRICT shall mean the geographic area of
Newington bordered by Cedar Street (State Route 175), Main Street (State
Route 176, Lowrey Place, and Constance Leigh Drive, and including all
properties on both sides of those streets.
(c) DUMPSTER shall mean a front-end truck loading single metal container
for the storage of mixed residential refuse. Such container shall be of four
(4), six (6), seven (7), eight (8) or ten (10) cubic yard capacity. Top covers
and side access doors shall be made of heavy-duty plastic. Each container
shall be kept clean and well painted on the outside and shall be labeled
“trash only” in order to distinguish it from recycling dumpsters.
Bid No. 1, 2023-2024
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Curbside Refuse Collection
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