Sports Complex Privacy Fence
| Agency: | City Of Seaford |
|---|---|
| State: | Delaware |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17247898576681055 |
| Posted Date: | Dec 20, 2023 |
| Due Date: | Jan 17, 2024 |
| Source: | Members Only |
Attachment Preview
INVITATION TO BID
December 11, 2023
Dear Vendor,
Enclosed you will find a bid package for a Sports Complex Fence Bid for the City of Seaford.
All pertinent information is contained within.
The bid opening will be held at 2:00 p.m., on Wednesday, January 17th, 2024, inside the
Council Chambers at City Hall, 414 High Street, Seaford, DE.
Should you need clarification on any item, please contact Ms. Ashley Blalock, City Clerk or
Katie Hickey, Superintendent of Parks & Recreation at 302-629-9173.
Thank you for reviewing this information and participating in our bidding process.
Sincerely,
The City of Seaford
Charles Anderson
City Manager
Enclosures
Bid Notice
Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street,
Seaford, DE 19973, until 2:00 p.m., prevailing time on Wednesday, January 17th, 2024, for
“Sports Complex Fence Bid”. All bids will be opened in the City Hall Council Chambers and
read aloud at this time. The City Manager and staff will then evaluate them for compliance.
The bids may be presented to the Mayor and Council at their regular meeting on January
23rd, 2024, at 7:00 p.m., in the City Hall Council Chambers, 414 High Street. They may be
awarded at this time. The Mayor and Council reserve the right to reject any and all bids.
Bids must be submitted in a sealed envelope, addressed ATTN: Charles Anderson, City
Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973. The outside of the envelope
must be marked “Attn: City Manager, “Sports Complex Fence Bid,” and the bidder’s name
shall be shown thereon. All proposals must be made on the bid form provided in the
specifications. All proposals must conform to the bid documents. Any exceptions will be
evaluated for suitability and acceptance is at the sole discretion of the owner.
The successful bidder shall also secure and maintain, at its own expense, during the
contract term, the types and limits of insurance outlined in the contract documents.
No bids may be withdrawn after the scheduled time from the receipt of bids for a period of
thirty days. The City of Seaford reserves the right to reject any and all bids and to waive any
or all informalities in any bid or bids.
City of Seaford
Charles Anderson
City Manager
INFORMATION FOR BIDDERS
BIDS will be received by the City of Seaford (herein called the “Owner”) at the office of the
City Manager, City Hall, 414 High Street, Seaford, DE until 2:00 p.m., prevailing time, on
Wednesday, January 17th, 2024, and then at said location publicly opened and read aloud.
BIDDERS are advised that the bid is for all materials, equipment, manpower and services,
required to install 1,061 lineal feet of six (6) foot high commercial grade galvanized chain
link fencing at the Seaford Sports Complex as described in this specification.
- The bid includes installation of approximately 1,061 lineal feet of six (6) foot high
commercial grade all smooth black galvanized chain link fencing.
- The framework should be galvanized and chain link to be commercial 8-gauge fuse-
bonded chain link with both edges to be safety knuckled.
- The fence posts should be set at standard 10’ centers.
- The fence is to have 1-5/8”OD SS#20 black top railing, 2-1/2”OD SS#40 black line
posts and 3”OD SS#40 black terminal posts.
- The fence is to have 6-gauge tension wire to run continuously along the bottom of the
fence to prevent pushing in or out.
- Fence to have black vinyl PVT bottom lock privacy slats installed in chain link.
- Both ends and pull posts are to be braced and trussed.
- All installed fencing requires concrete foundations at each pole (truck poured) Delaware
state mix concrete (3,500 PSI non-air entrained) with post tops crowned for water run-
off.
- Each concrete post foundation shall be between 2-1/2’ – 3’ in depth and be set in
concrete settings.
Each BID must be submitted in a sealed envelope, addressed to the City Manager, City of
Seaford, City Hall, P.O. Box 1100, Seaford, DE 19973. Each sealed envelope containing a
bid must be plainly marked on the outside as “Attn: City Manager – Sports Complex Fence”
and the envelope should bear on the outside the name of the BIDDER and their address. If
forwarded by mail, the sealed envelope containing the BID must be enclosed in another
envelope addressed to the OWNER. Any BID received after that time and date specified
shall not be considered.
All BIDS must be made on the required BID proposal form. All blank spaces for BID prices
must be filled in, in ink, or type written, and the BID form must be fully completed and
executed when submitted. One copy of the BID form is required. BIDS and/or alternate bids
submitted by FAX or e-mail will not be accepted.
The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID
may be withdrawn prior to the above scheduled time for the opening of the BIDS or
authorized postponement thereof. No BIDDER may withdraw a BID within thirty (30) days
after the actual date of the opening thereof.
BIDDERS must satisfy themselves of the accuracy of the required work in the BID
documents by a review of the CONTRACT DOCUMENTS. After BIDS have been submitted,
the BIDDER shall not assert that there was a misunderstanding concerning the location, use
of property or conditions outlined in the CONTRACT DOCUMENTS.
Information obtained from an officer, agent or employee of the OWNER or any other person
shall not affect the risks or obligations assumed by the CONTRACTOR or relieve them from
fulfilling any of the conditions of the contract.
The OWNER may make such investigation as they deem necessary to determine the ability
of the BIDDER to provide the necessary materials and/or labor and equipment to carry out
the work and the BIDDER shall furnish to the OWNER all such information for this purpose
as the OWNER may request. The OWNER reserves the right to reject any BID if the evidence
submitted by, or investigations of, such BIDDER fails to satisfy the OWNER that such BIDDER
is properly qualified to carry out the obligations of the Agreement. A conditional or qualified
BID will not be accepted.
The Contractor awarded the bid will commence the work required by the CONTRACT
DOCUMENTS after the NOTICE TO PROCEED and will complete the work in thirty (30)
calendar days unless the period for execution is extended in writing by the City Manager. No
work will take place on Sundays. The Contractor will be charged liquidated damages in the
amount of $100 per day if the WORK extends past the thirty (30) calendar days or after the
agreed upon extension date.
Award may be made to the lowest, responsible BIDDER. The Mayor and Council reserve the
right to reject any and all bids. The bids may be presented to the Mayor and Council at their
regular Meeting on January 23rd, 2024, at 7:00 p.m., in City Hall Council Chambers, 414
High Street, Seaford, DE.
All applicable laws, ordinances and the rules and regulations of all authorities having
jurisdiction over the WORK shall apply to the contract throughout. Each BIDDER is
responsible for reading and being thoroughly familiar with the CONTRACT DOCUMENTS. The
failure of the BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any
obligation respective to their BID.
- END OF DOCUMENT -
BID PROPOSAL
CITY OF SEAFORD SPORTS COMPLEX FENCE
Total Cost
$
(1,061 lineal feet of 6’ high commercial grade smooth black chain link fencing with black
vinyl PVT privacy slats)
Estimated Start Date of Work:
Date
Bidder’s Name (Please print or type)
Address
Cell Phone #
Email Address
Signature of Officer of Company
Name of Officer (Please print or type)
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