High Street Landscaping Maintenance
| Agency: | City Of Seaford |
|---|---|
| State: | Delaware |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17247991288342401 |
| Posted Date: | Jan 17, 2024 |
| Due Date: | Feb 7, 2024 |
| Source: | Members Only |
Attachment Preview
INVITATION TO BID
January 17, 2024
Dear Vendor,
Enclosed you will find a bid package for services for the City of Seaford High Street
Maintenance Bids. All pertinent information is contained within.
Should you need clarification on any item, please contact Katie Hickey, Superintendent of Parks,
and Recreation at 302-629-6809.
Thank you for reviewing this information and participating in our bidding process.
Sincerely,
City of Seaford
Charles Anderson
City Manager
Enclosures
Bid Notice
Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street,
Seaford, DE 19973, until 2:00 p.m., prevailing time on Wednesday, February 7, 2024, for “High
Street Maintenance Bid” All bids will be opened in the Council Chambers and read aloud at
this time. The City Manager and staff will then evaluate them for compliance.
The bids may be presented to the Mayor and Council at their regular meeting on
February 13, 2024, at 7:00 p.m., in Council Chambers, 414 High Street. They may be awarded
at this time. The Mayor and Council reserve the right to reject any and all bids.
Bids must be submitted in a sealed envelope, addressed ATTN: Charles Anderson, City
Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973. The outside of the envelope must
be marked “Attn: City Manager, High Street Maintenance Bid 2024” and the bidder’s name
shall be shown thereon. All proposals must be made on the bid form provided in the
specifications. All proposals must conform to the bid documents. Any exceptions will be
evaluated for suitability and acceptance is at the sole discretion of the owner.
The successful bidder shall also secure and maintain, at its own expense, during the contract
term, the types and limits of insurance outlined in the contract documents.
Complete specifications and contract documents will be available at the City of Seaford,
414 High Street, Seaford, Delaware 19973. Copies may be obtained by calling Ashley Blalock,
City Clerk at (302) 629-9173.
No bids may be withdrawn after the scheduled time from the receipt of bids for a period of thirty
days. The City of Seaford reserves the right to reject any and all bids and to waive any or all
informalities in any bid or bids.
City of Seaford
Charles Anderson
City Manager
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INFORMATION FOR BIDDERS
BIDS will be received by the City of Seaford (herein called the “Owner”) in the Council
Chambers by the City Manager, City Hall, 414 High Street, Seaford, Delaware until 2:00
p.m., prevailing time, on Wednesday, February 7, 2024, and then at said location publicly
opened and read aloud.
BIDDERS are advised that the bid is for all materials, equipment, manpower and services,
required to maintain several locations as described in this specification.
Each BID must be submitted in a sealed envelope, addressed to the City Manager, City of
Seaford, City Hall, 414 High Street, P.O. Box 1100, Seaford, DE 19973. Each sealed envelope
containing a bid must be plainly marked on the outside as “Attn: City Manager High Street
Maintenance Bid 2024” and the envelope should bear on the outside the name of the
BIDDER and their address.
If forwarded by mail, the sealed envelope containing the BID must be enclosed in another
envelope addressed to the OWNER. Any BID received after that time and date specified shall
not be considered.
All BIDS must be made on the required BID proposal form. All blank spaces for BID prices
must be filled in, in ink, or type written, and the BID form must be fully completed and executed
when submitted. One copy of the BID form is required. BIDS and/or alternate bids submitted by
FAX will not be accepted.
The OWNER may waive any informalities or minor defects or reject any and all BIDS.
Any BID may be withdrawn prior to the above scheduled time for the opening of the BIDS or
authorized postponement thereof. No BIDDER may withdraw a BID within thirty (30) days after
the actual date of the opening thereof.
BIDDERS must satisfy themselves of the accuracy of the required work in the BID documents
by a review of the CONTRACT DOCUMENTS. After BIDS have been submitted, the BIDDER
shall not assert that there was a misunderstanding concerning the location, use of property or
conditions outlined in the CONTRACT DOCUMENTS.
Information obtained from an officer, agent or employee of the OWNER or any other person
shall not affect the risks or obligations assumed by the CONTRACTOR or relieve them from
fulfilling any of the conditions of the contract.
The OWNER may make such investigation as they deem necessary to determine the ability of
the BIDDER to provide the necessary materials and/or labor and equipment to carry out the work
and the BIDDER shall furnish to the OWNER all such information for this purpose as the
OWNER may request. The OWNER reserves the right to reject any BID if the evidence
submitted by, or investigations of, such BIDDER fails to satisfy the OWNER that such BIDDER
is properly qualified to carry out the obligations of the Agreement. A conditional or qualified
BID will not be accepted.
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Award may be made to the lowest, responsible BIDDER. The Mayor and Council reserve the
right to reject any and all bids. The bids may be presented to the Mayor and Council at their
Regular Meeting on February 13, 2024, at 7:00 p.m., in Council Chambers, 414 High
Street, Seaford, DE.
All applicable laws, ordinances and the rules and regulations of all authorities having jurisdiction
over the WORK shall apply to the contract throughout. Each BIDDER is responsible for reading
and being thoroughly familiar with the CONTRACT DOCUMENTS. The failure of the
BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation
respective to their BID.
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CITY OF SEAFORD
HIGH STREET MAINTENANCE BID
ALL REQUIREMENTS OUTLINED ARE MANDATORY FOR THIS CONTRACT AND
SHOULD BE COMPLETELY UNDERSTOOD BY THE VENDOR PRIOR TO
PLACING HIS BID.
PURPOSE:
The intent of this contract is to provide maintenance of the landscaping along both sides of High
St. (from Market Street to Cedar Avenue). Includes all planters at each intersection and on each
side of the sidewalks. Maps will be provided with visuals to specify what planters are included.
The goal of this specification is to keep these prominent areas of the City of Seaford in the best
condition possible and to beautify these identified areas so they will be appealing to our residents
and visitors.
The City of Seaford hosts several community events throughout the year. The dates of the 2024,
2025, and 2026 events will be provided to the vendor by the Superintendent of Parks and
Recreation once all dates have been finalized. Within the prices bid for the work described herein
the successful vendor shall adjust his maintenance schedule to accommodate each event
throughout the duration of the contract. All bed renovations, mulching, and planting shall be
completed by the end of June, so the areas are in the best possible condition for the spring and
summer seasons.
EQUIPMENT AND LABOR:
All necessary equipment, labor and materials are to be supplied by the successful vendor to
accomplish all tasks outlined in this proposal.
CONTRACT PERIOD:
All services listed herein are to be provided from March 1, 2024, through November 30, 2024.
If the City finds the services provided by the vendor satisfactory it may, at its sole
discretion at the end of each calendar year, extend the contract for the following periods:
March 1, 2025, through November 30, 2025, and March 1, 2026, through November 30, 2026.
AREA OF SERVICE:
1. High St. (From Market St. to Cedar Ave.) See Maps.
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