INTRODUCTION
The Bay County Board of County Commissioners (County) seeks bids from qualified, licensed Contractors to provide labor and materials for the installation of an HVAC system for the Bay County Sheriff’s Office Jail Training Building located at 5700 Star Lane, Panama City Florida, 32404. System installation shall be accomplished as per the Scope of Work and the mechanical drawings provided by CPH, Inc. shown at Exhibit 1.
Funding for the project may be made possible through American Rescue Plan Act (ARPA) and is contingent on strict conformance to the guidelines set forth by Federal Procurement and Contract Standards. Respondents will comply with the Federal Regulations Contract Requirements shown at Exhibit 3.
QUALIFICATIONS
Contractor shall be a Florida licensed Mechanical, Class A or Class B Air Conditioning contractor. Sub-Contractors shall be Florida licensed in their trade.
BID DEADLINE/DELIVERY
ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 24-29 Bay County Sheriff’s Office Jail Training Room HVAC will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CDT) Tuesday, April 23, 2024. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
Bids for this solicitation may be submitted either electronically via the County’s Bonfire Web portal or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401.
Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time.
Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity.
Special Accommodation: Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Pre Bid Conference or Bid opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).
BID DOCUMENTS
Electronic versions of the solicitation documents are available via Purchasing Department's Bonfire web portal
https://baycountyfl.bonfirehub.com/portal/?tab=openOpportunities
Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department,
purchasing@baycountyfl.gov
, 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.
For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents.
POINT OF CONTACT
The County Purchasing Department will be the only point of contact for this ITB. Under no circumstances may a bidder contact any County Commissioner, County Administrator, or County employee concerning this ITB until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124.
QUESTIONS
Bidders shall submit all questions, in writing, to the Purchasing Department via email
Purchasing@baycountyfl.gov
, the Bonfire portal, or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (CDT) on Friday, April 12, 2024.
