INTRODUCTION
The Bay County Board of County Commissioners (County) seeks bids from qualified, licensed Contractors to provide labor and materials for the renovation of an existing HVAC system. This renovation is to accommodate the construction of a new office suite for the Environmental Health Department which will be located on the third floor of the Government Center at 840 West 11th Street, Panama City Florida, 32401. HVAC system renovation shall be accomplished as per the Scope of Work/Specifications shown at Exhibit 1.
QUALIFICATIONS
Contractor shall be a Florida licensed Mechanical, Class A or Class B Air Conditioning contractor. Sub-Contractors shall be Florida licensed in their trade.
MANDATORY PRE-BID MEETING
A MANDATORY Pre-Bid Meeting will be held at 10:00 am (CDT) Thursday, April 4, 2024 in the Purchasing Department Conference Room at 840 W. 11th St., Suite 2500, Panama City, FL 32401.
Note: Respondents shall attend the pre-bid meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting.
In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid.
BID DEADLINE/DELIVERY
ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 24-31 Environmental Health Suite HVAC System Installation will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CDT) Tuesday, April 23, 2024. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
Bids for this solicitation may be submitted either electronically via the County’s Bonfire Web portal or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401.
Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time.
Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity.
Special Accommodation: Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Pre Bid Conference or Bid opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).
BID DOCUMENTS
Electronic versions of the solicitation documents are available via Purchasing Department's Bonfire web portal
https://baycountyfl.bonfirehub.com/portal/?tab=openOpportunities
Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department,
purchasing@baycountyfl.gov
, 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.
For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents.
POINT OF CONTACT
The County Purchasing Department will be the only point of contact for this ITB. Under no circumstances may a bidder contact any County Commissioner, County Administrator, or County employee concerning this ITB until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124.
QUESTIONS
Bidders shall submit all questions, in writing, to the Purchasing Department via email
Purchasing@baycountyfl.gov
, the Bonfire portal, or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (CDT) on Friday, April 12, 2024.
