1411496846 (RFP) Design Services for Nocatee North Reclaim Water Storage Tank
| Agency: | Jea |
|---|---|
| State: | Florida |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17334051634291816 |
| Posted Date: | Jan 9, 2024 |
| Due Date: | Jan 30, 2024 |
| Source: | Members Only |
1411496846 (RFP) Design Services for Nocatee North Reclaim Water Storage Tank
The purpose of this Request for Proposal (RFP) is to evaluate and select a vendor to design and construct a new 3.55 Mgallon prestressed concrete tank to match the existing prestressed concrete tank located at the Nocatee North reclaim water pump station. Hence, the Consultant shall provide engineering services, as described herein, to support the development and implementation of the Nocatee North Reclaim Water Storage Tank Project.
The Scope of Services for this project includes: preliminary design, final detailed design, opinion of construction cost, permitting support, engineering support during bidding, engineering services during construction, and engineering services during startup/testing of the Nocatee North Reclaim Water Storage Tank Project as described in this document. The Nocatee North Reclaim Water Storage Tank Project is described in the Project Definition for the Nocatee North Reclaim Water Storage Tank Project and includes, but is not limited to: ground storage tank with aeration, electrical power and controls, site survey services, access roads, security features, stormwater management features, site piping integration, SCADA system and related features. Further information can be found in Appendix A – Scope of Services.
USE THIS LINK TO ACCESS THE SOLICITATION IN ZYCUS:
https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/715910/
Response Due Date: December 19, 2023
Response Due Date: January 9, 2024
Response Due Date: January 30, 2024
Attachment Preview
Solicitation
for Participation in
Design Services for Nocatee North Reclaim Water Storage Tank
for
JEA
Jacksonville, FL
Solicitation Number 1411496846
Mandatory Pre-Response Meeting via Microsoft Teams or Teleconference on
November 27, 2023, at 1:00 PM
Meeting URL: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_YmFiMTgwZDctY2U0My00ZDJiLWE2MzItMDdhZmRjNmMwODQ2%40thre
ad.v2/0?context=%7b%22Tid%22%3a%22c0d91960-576d-4631-bc37-
56584b7dc8db%22%2c%22Oid%22%3a%225cb8eebd-b082-4a89-bf53-12cbd409a3e6%22%7d
Meeting ID (Access Code): 286 646 489 994
Meeting Password: K7kyBB
Dial In: 321-558-7338
Phone Conference ID: 211 703 242#
Those planning to attend the Teleconference should send contact information to: mcdomv@jea.com,
48 hours prior to the Pre-Response Meeting to have contact information documented.
Mandatory Site Visit – November 28, 2023, 10:00 am
Location: 915 Nocatee Parkway, Ponte Vedra, FL 32081
Personal Protective Equipment (PPE) Required: Safety Shoes, Safety Glasses, Safety Vest
Responses are due on December 19, 2023, by 12:00 PM EST
All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal
which is provided by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest.
Instructions on how to login to Zycus is provided below in this Solicitation. LATE RESPONSES
MAY BE REJECTED.
JEA will publicly open all Responses received from qualified Respondents on December 19, 2023, via
WebEx.
For more information, please contact the JEA Buyer at:
Marline Mcdonald, mcdomv@jea.com
1.2) Scope of Work
JEA is implementing the Nocatee North Reclaim Water Storage Tank Project to design and construct
a new 3.55 Mgallon prestressed concrete tank to match the existing prestressed concrete tank located
at the Nocatee North reclaim water pump station. Hence, the Consultant shall provide engineering
services, as described herein, to support the development and implementation of the Nocatee North
Reclaim Water Storage Tank Project.
The Scope of Services for this project includes: preliminary design, final detailed design, opinion of
construction cost, permitting support, engineering support during bidding, engineering services during
construction, and engineering services during startup/testing of the Nocatee North Reclaim Water
Storage Tank Project as described in this document. The Nocatee North Reclaim Water Storage Tank
Project is described in the Project Definition for the Nocatee North Reclaim Water Storage Tank
Project and includes, but is not limited to: ground storage tank with aeration, electrical power and
controls, site survey services, access roads, security features, stormwater management features, site
piping integration, SCADA system and related features.
Further information can be found in Appendix A – Scope of Services.
1.3) Background
JEA owns, operates, and manages the electric system established by the City of Jacksonville, Florida
since 1895. In June 1997, JEA also assumed operation of the water and sewer system previously
managed by the City. JEA is located in Jacksonville, Florida, where we proudly serve an estimated
470,000 electric, 351,000 water and 274,000 sewer customers. JEA is Florida's largest community
owned utility and the eighth largest municipal in the United States.
1.4) Invitation - Submitting a Response
Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to
this Solicitation to perform the Work. A complete copy of this Solicitation, the Technical
Specifications, forms and all other documents referenced in this Solicitation are on JEA’s E-
Procurement and Contract Management Portal which is provided by Zycus Supplier Network which
can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions on how to login
to Zycus is provided below in this Solicitation.
All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this
Solicitation are the instructions for submitting a Response for this Solicitation. Section 2 of this
Solicitation contain the definitions and commercial contract terms associated with this procurement.
A contract will be presented to the Respondent awarded this Work and the Contract will incorporate
by reference this entire Solicitation and all associated Addenda. A sample of the JEA Contract can be
found on jea.com.
All documentation submitted with a Response must reference the Solicitation Title and Number stated
herein. All Responses must be made on the appropriate forms and formats as specified by this
Solicitation and uploaded to JEA’s procurement platform.
All Responses should be delivered electronically to JEA via the Zycus platform. An automated,
detailed auditing system provides sealed Response integrity. Responses remain sealed on the platform
until the Close Date & Time (Due Date & Time).
A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier
Network. Respondents are strongly encouraged to acquire log in credentials early as possible.
Additionally, Respondents are encouraged to submit Responses early to ensure uploading process
goes smoothly. If Respondent is not able to submit its Response via Zycus, then please email the
Response to the JEA Buyer identified in the Section below titled "Questions".
Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE
RESPONSES MAYBE BE REJECTED.
1.5) Zycus Instructions
I. How to Log Into Zycus
A. New Users – Zycus
1. New Users will need to register to login. Registration will require Company name, address, phone,
contact, title, phone and email address. Also, it is recommended users use Google Chrome to access
Zycus.
2. Note if the company is already doing business with JEA, you may find the company is already
registered in Zycus. To find out if you are registered, try entering your email address in the New User
Registration screen. If you receive a message stating “Email ID already registered”, log in as an
Existing User Log-in”. If you don’t know your password, enter your email address and click on
“Forgot Password”.
B. Existing Users or New Users with Previously Registered Emails
1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may
navigate to the solicitation by selecting the icon for the applicable solicitation.
II. How to Submit a Response Using Zycus
1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.
2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the
solicitation.
3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to
provide its acceptance of the of the Zycus iSource Terms & Conditions associated with the work.
Such Terms and Conditions may cover non-disclosure, safety, cyber security, Invitation for Bid
contract terms, etc.
4. Once all terms are accepted, additional Solicitation information will be available for viewing and
submitting a Response by selecting “Confirm Participation”. JEA will then have a record indicating
the company intends to submit a Response.
5. A user then can respond to each section of the Solicitation, once completed with each section, select
“Save”. Note each section has a red, yellow, green light code. Items will turn green once completed.
Yellow and red lights mean there is additional action required. Users may also note under each tab,
there are multiple questions to respond to, scroll down the list to ensure all questions are answered.
6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the
user will need to download. Additionally, Excel pricing tables may need to be uploaded once
completed to as part of the Response. Users can download the required attachments by selecting the
“Buyers Attachments” icon.
7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections
are completed and green lighted, the User may select “Submit Response”.
8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.
9. Once submitted users may recall and modify submitted documentation and submit information until
the Response Due Date and Time.
1.6) Questions
All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days
prior to the opening date. Questions received within five business days prior to the opening date may
not be answered.
1.7) Pre-Response Meeting
There will be a mandatory Pre-Response meeting associated with this Solicitation at the date and time
listed on the cover page of this Solicitation. All interested Respondents must attend the Pre-Response
meeting. Those planning to attend the teleconference may email their name and contact information to
the JEA Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A
Respondent must only sign in representing one company, unless otherwise agreed to by JEA in
writing.
1.8) Mandatory Site Visit Pre-Bid Meeting in Person
There will be a Mandatory Site Visit Pre-Response meeting. All interested Respondents may be
required to sign in at the beginning of the meeting. A Respondent shall only sign in representing one
company, unless otherwise specified by JEA. Required PPE for this visit are safety shoes, safety vest
and safety glasses.
PLEASE BE AWARE DUE TO JEA SIGN IN AND/OR SECURITY PROCEDURES IT MAY
TAKE UP TO FIFTEEN (15) MINUTES TO OBTAIN ACCESS TO A JEA FACILITY. PLEASE
PLAN ACCORDINGLY SO AS TO ARRIVE TO THE PRE-BID MEETING ON TIME.
➢ Pre-Bid Site Visit Meeting Date: November 28, 2023
➢ Pre-Bid Site Visit Meeting Time: 10:00 AM
➢ Pre-Bid Site Visit Meeting Location: 915 Nocatee Parkway, Ponte Vedra, FL 32081
1.9) Opening of Responses
All Responses received shall be publicly announced and recorded via WebEx at the date and time
indicated on the cover page of this Solicitation.
The details for the WebEx will be on jea.com at the following website: https://www.jea.com
approximately 48 hours before the Response opening.
At the opening of Responses, a JEA representative will publicly open each Response that was
received prior to the Date and Time, except for those Responses that have been properly withdrawn.
JEA has the right to waive irregularities or informalities in the Responses to the extent allowable
under applicable laws.
1.10) Alternate Provisions and Conditions
Responses that contain provisions that are contrary to requirements found on this RFP, including, but
not limited to, the Contract terms and conditions contained in Section 2 of this RFP, and any
requirements found in the Technical Specifications attached as an exhibit or attachment to this RFP,
will be reviewed but may not be accepted by JEA. However, as this is an RFP, JEA reserves the right
to negotiate the best terms and conditions if determined to be in the best interests of JEA, and
negotiate different terms and related price adjustments if JEA determines that it provides the best
value to JEA.
1.11) Minimum Qualifications
Respondent must meet the following Minimum Qualifications to be considered eligible to have its
Response evaluated by JEA. Respondent must complete and submit the Minimum Qualification Form
provided in this Solicitation. Respondents that are working or have worked for JEA in the past 2 years
involving similar work must submit JEA as a reference. JEA reserves the right to ask for additional
back up documentation or additional reference projects to confirm the Respondent meets the
requirements stated above.
JEA will reject Responses from Respondents not meeting all of the following Minimum
Qualifications:
I. The Company must be listed on JEA’s Qualified Proposers List in the following categories,
as of the Proposal due date: WE1 – Water Wastewater Treatment Plant Systems and
Pump Stations (Class III and IV)
➢ Visit https://www.jea.com/About/Procurement/Become_a_Vendor/ to learn how to
become approved.
II. The Respondent must have completed two (2) similar projects within in the past ten (10)
of the RFP due date.
➢ Similar project is defined as the design of a 2 Mgallon or greater prestressed concrete
tank.
III. Any Respondent whose contract with JEA was terminated for default within the last two
years shall have its Response rejected.
1.12) Number of Contracts to be Awarded
JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one
Contract based on certain groupings of the Work items, or JEA may exclude certain Work items, if
JEA determines that it is in its best interest.
1.13) Insurance Requirements
Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a
certificate of insurance (COI) that is in compliance with amounts and requirements as indicated in this
Solicitation. Note that the COI shall specifically indicate JEA as additional insured on all required
insurance except Worker's Compensation and Professional Liability (if applicable). Furthermore,
waiver of subrogation must be provided for all required insurance in favor of JEA, including its board
members, officers, employees, agents, successors, and assigns.
1.14) Optional Use of Small and Emerging Business Program
It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA
encourages the use of JSEB firms; however, the Respondent is not required to utilize a JSEB to be
awarded a Contract under this Solicitation.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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