1411509646 (RFP) Electric Utility System Condition Assessments

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Agency:	Jea
State:	Florida
Level of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Opps ID:	NBD17334128857826691
Posted Date:	Nov 17, 2023
Due Date:	Dec 19, 2023
Source:	Members Only

JEA is soliciting qualifications for professional engineering and consulting services for electric utility inspection & condition assessments and all related and supporting analysis for JEA’s consideration in business development activities. JEA intends to award contracts on a per project basis to the most highly qualified firm that meets the minimum qualifications to submit a response with which JEA is able to successfully negotiate a contract. JEA anticipates needing these contracts to meet its future project demand for this type of work that JEA may not have the manpower or expertise to handle internally. The work is generally described as performing engineering and consulting services as requested on a case-by-case basis by JEA for electric utility condition assessments for which the estimated engineering fees and costs are within the threshold set forth in Florida Statutes Section 287.055, known as the Consultants' Competitive Negotiation Act (CCNA), as amended.

The scope for specific activities may include, but are not limited to:
•        Condition assessment of electrical power system including poles, transformers, wires, switches, cables, manholes, reclosers, substation breakers, voltage regulators, relays, and other ancillary assets.
•        Inspecting and assessing control instrumentation, control system, and utility telecom infrastructure including utility wireless, fiber, or other communication, metering, SCADA, AMI, HMI, or other ancillary assets.
•        Reviewing and compiling data, conducting surveys, geotechnical investigations and performing other technical analyses that may be required as part of the condition assessment evaluation as determined by JEA. Inspections, testing, and condition assessment to include items such as as-built drawings for potential review and fact checking. This may require creating drawings.
•        Attending coordination conference calls, review available on-line data, and prepare additional data requests.
•        Preparing a detailed utility system inspection, testing, and condition assessment report including life expectancy estimates, and a list of critical needs.
•        Preparing for and facilitating conference call workshops with JEA staff to review draft utility system inspection and condition assessment reports.
•        Making adjustments based on input from JEA staff and prepare a final report.
•        Preparing presentations for and attending meetings with staff, senior staff, leadership, and Board of Directors meetings as required and any other public meetings as directed by JEA

Not every project will include all aspects listed. A separate scope description will be issued individually for each project.

USE THIS LINK TO ACCESS THE SOLICITATION VIA ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/722310/

Proposal Due Date: December 19, 2023

1411509646 Solicitation

Attachment Preview

Solicitation

For Participation in

Electric Utility System Condition Assessments

for

JEA

Jacksonville, FL

Solicitation Number: 1411509646

Mandatory Pre-Response Meeting via Microsoft Teams or Teleconference on December 01, 2023, at 02:00 PM (Eastern)

Meeting URL: https://teams.microsoft.com/l/meetup-

join/19%3ameeting_ZDZhZjgwOGUtNTg1Mi00ZWJmLWEzNDYtNWI1NWY2ZWRmMWNh%40thread.v2/0?context=%7b%22Ti

d%22%3a%22c0d91960-576d-4631-bc37-56584b7dc8db%22%2c%22Oid%22%3a%222c0daa1c-70c5-4ae0-81d5-

279515bb3ad4%22%7d

Meeting ID (Access Code): 221 454 446 186

Meeting Passcode: KUdFGR

Dial In: 1-469-208-1810

Dial In Passcode: 870 599 265#

Those planning to attend the Microsoft Teams meeting should send contact information to: behrjv@jea.com, 48 hours prior to the Pre-

Response Meeting to have contact information documented.

Responses are due on December 19, 2023, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided by Zycus

Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to Zycus is provided below in

this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on December 19, 2023, via Microsoft Teams or WebEx.

For more information please contact the JEA Buyer:

Jason Behr - behrjv@jea.com

Table of Contents

1. RFP for Engineering Consulting ..................................................................................................................................... 6

1.1. Scope of Work ........................................................................................................................................................ 6

1.2. Background ............................................................................................................................................................. 6

1.3. Invitation - Submitting a Response ......................................................................................................................... 6

1.4. Zycus Instructions ................................................................................................................................................... 7

1.5. Questions................................................................................................................................................................. 7

1.6. Pre-Response Meeting ............................................................................................................................................ 8

1.7. Opening of Responses............................................................................................................................................. 8

1.8. Alternate Provisions and Conditions....................................................................................................................... 8

1.9. Minimum Qualifications ......................................................................................................................................... 8

1.10. Number of Contracts to be Awarded .................................................................................................................. 8

1.11. Insurance Requirements ...................................................................................................................................... 8

1.12. Optional Use of Small and Emerging Business Program ................................................................................... 8

1.13. Basis of Award - Highest Evaluated ................................................................................................................... 8

1.14. Evaluation Methodology for CCNA Engineering Services ................................................................................ 9

1.15. Selection Criteria................................................................................................................................................. 9

1.15.1. Professional Staff Experience ......................................................................................................................... 9

1.15.2. Company Experience .................................................................................................................................... 10

1.15.3. Assessment Approach and Analysis ............................................................................................................. 10

1.15.4. Use of Jacksonville Small and Emerging Business (JSEB) Program Business ............................................ 10

1.16. Tie ..................................................................................................................................................................... 11

1.17. Subcontractors Use for the Performance of the Work ...................................................................................... 11

1.18. Shipping, Freight, And Travel--F.O.B. Destination.......................................................................................... 11

1.19. Required Forms to be Submitted....................................................................................................................... 11

1.20. Addenda Issuance ............................................................................................................................................. 12

1.21. Contract Execution and Start of Work .............................................................................................................. 12

1.22. Ex Parte Communication .................................................................................................................................. 12

1.23. Ex Parte Communication .................................................................................................................................. 12

1.24. Conflict of Interest ............................................................................................................................................ 12

1.25. Certifications and Representations of the Company ......................................................................................... 12

1.26. Ethics................................................................................................................................................................. 13

1.27. JEA Publications ............................................................................................................................................... 13

1.28. Mathematical Errors.......................................................................................................................................... 13

1.29. Modification or Withdrawal of Responses ....................................................................................................... 13

1.30. Notice of Prohibition Against Considering Social, Political, or Ideological Interests ...................................... 13

1.31. Prohibition Against Contingent Fees ................................................................................................................ 13

1.32. Protest of Solicitation and Award Process ........................................................................................................ 14

1.33. Availability Of Response After Opening .......................................................................................................... 14

1.34. Reservation of Rights of JEA............................................................................................................................ 14

1.35. Sunshine Law .................................................................................................................................................... 14

1.36. Scrutinized Companies ..................................................................................................................................... 15

1.37. Truth in Negotiation Certificate ........................................................................................................................ 15

1.38. Defined Terms................................................................................................................................................... 15

2. Contract Terms and Conditions .................................................................................................................................... 15

2.1. Contract Document Terms and Conditions ........................................................................................................... 15

2.2. Definitions............................................................................................................................................................. 15

2.2.1. Acceptance .................................................................................................................................................... 15

2.2.2. Addendum/Addenda ..................................................................................................................................... 16

2.2.3. Anniversary Date .......................................................................................................................................... 16

2.2.4. Award............................................................................................................................................................ 16

2.2.5. Change Order ................................................................................................................................................ 16

2.2.6. Company ....................................................................................................................................................... 16

2.2.7. Company Representative .............................................................................................................................. 16

2.2.8. Contract ......................................................................................................................................................... 16

2.2.9. Contract Amendment .................................................................................................................................... 16

2.2.10. Contract Documents...................................................................................................................................... 16

2.2.11. Contract Price................................................................................................................................................ 16

2.2.12. Contract Time ............................................................................................................................................... 16

2.2.13. Defect ............................................................................................................................................................ 16

2.2.14. Holidays ........................................................................................................................................................ 16

2.2.15. Invoice........................................................................................................................................................... 16

2.2.16. JEA................................................................................................................................................................ 16

2.2.17. JEA Project Manager .................................................................................................................................... 16

2.2.18. JSEB.............................................................................................................................................................. 17

2.2.19. Milestone....................................................................................................................................................... 17

2.2.20. Performance - Meets Expectations................................................................................................................ 17

2.2.21. Performance - Below Expectations ............................................................................................................... 17

2.2.22. Performance - Exceeds Expectations ............................................................................................................ 17

2.2.23. Purchase Order .............................................................................................................................................. 17

2.2.24. Response ....................................................................................................................................................... 17

2.2.25. Respondent.................................................................................................................................................... 17

2.2.26. Solicitation .................................................................................................................................................... 17

2.2.27. Subcontractor ................................................................................................................................................ 17

2.2.28. Task Order..................................................................................................................................................... 17

2.2.29. Term .............................................................................................................................................................. 17

2.2.30. Unit Price ...................................................................................................................................................... 17

2.2.31. Work ............................................................................................................................................................. 17

2.3. Order of Precedence .............................................................................................................................................. 17

2.4. Payment Method ................................................................................................................................................... 18

2.5. Invoicing and Payment Terms .............................................................................................................................. 18

2.6. JEA Contractor Travel Policy ............................................................................................................................... 18

2.7. JSEB -Invoicing and Payment .............................................................................................................................. 19

2.8. Cost Savings Plan.................................................................................................................................................. 20

2.9. Price Adjustments ................................................................................................................................................. 20

2.10. Discount Pricing................................................................................................................................................ 20

2.11. Offsets ............................................................................................................................................................... 20

2.12. Taxes ................................................................................................................................................................. 20

2.13. Warranty ........................................................................................................................................................... 20

2.14. Indemnification ................................................................................................................................................. 21

2.15. Insurance ........................................................................................................................................................... 21

2.16. Title and Risk of Loss ....................................................................................................................................... 22

2.17. Indemnification - Release of JEA Customer Information................................................................................. 22

2.18. Indemnification for Release of JEA Employees’ Personal Identifiable Information (PII) Data....................... 22

2.19. Suspension of Work .......................................................................................................................................... 22

2.20. Delays ............................................................................................................................................................... 22

2.21. Force Majeure ................................................................................................................................................... 22

2.22. Term of Contract ............................................................................................................................................... 22

2.23. Termination for Default .................................................................................................................................... 22

2.24. Termination for Convenience ........................................................................................................................... 23

2.25. Actions After Termination ................................................................................................................................ 23

2.26. Transition Services............................................................................................................................................ 24

2.27. Data Obligations at Termination or Suspension of Contract ............................................................................ 24

2.28. Company Representatives ................................................................................................................................. 24

2.29. Company Review of Project Requirements ...................................................................................................... 24

2.30. Coordination of Services Provided by JEA ...................................................................................................... 24

2.31. Vendor Performance Evaluations ..................................................................................................................... 24

2.32. Qualifications of Employees, Subcontractors, and Agents ............................................................................... 26

2.33. JEA Access Badges........................................................................................................................................... 26

2.34. Background Checks and Other Security Policies.............................................................................................. 26

2.35. Data Ownership, Protection and Location ........................................................................................................ 26

2.36. JEA Critical Infrastructure Protection (CIP) ..................................................................................................... 27

2.37. Licenses............................................................................................................................................................. 28

2.38. Legal Workforce ............................................................................................................................................... 28

2.39. Confidentiality & Public Records Laws ........................................................................................................... 28

2.40. Intellectual Property .......................................................................................................................................... 29

2.41. Work Made for Hire.......................................................................................................................................... 30

2.42. Proprietary Information..................................................................................................................................... 30

2.43. Patents and Copyrights...................................................................................................................................... 30

2.44. Meetings and Public Hearings .......................................................................................................................... 30

2.45. Publicity and Advertising.................................................................................................................................. 30

2.46. Nondiscrimination............................................................................................................................................. 31

2.47. Prohibited Future Employment ......................................................................................................................... 31

2.48. Hiring of Other Parties Employees ................................................................................................................... 31

2.49. Company's Labor Relations .............................................................................................................................. 31

2.50. Personnel and Changes in Company’s Professional Personnel ........................................................................ 31

2.51. Ambiguous Contract Provisions ....................................................................................................................... 32

2.52. Amendments ..................................................................................................................................................... 32

2.53. Applicable State Law; Venue; Severability ...................................................................................................... 32

2.54. Continuing Services .......................................................................................................................................... 32

2.55. Compliance With JSEB Requirements ............................................................................................................. 32

2.56. Cumulative Remedies ....................................................................................................................................... 33

2.57. Dispute .............................................................................................................................................................. 33

2.58. Entire Agreement .............................................................................................................................................. 33

2.59. Expanded Definitions........................................................................................................................................ 33

2.60. Headings ........................................................................................................................................................... 33

2.61. Independent Contractor ..................................................................................................................................... 33

2.62. Language and Measurements ............................................................................................................................ 33

2.63. Negotiated Contract .......................................................................................................................................... 33

2.64. Nonexclusive..................................................................................................................................................... 33

2.65. References ......................................................................................................................................................... 33

2.66. Right to Audit and Financial Reporting ............................................................................................................ 34

2.67. Safety and Protection Precautions..................................................................................................................... 34

2.68. Subcontracting and Assignment........................................................................................................................ 35

2.69. Survival ............................................................................................................................................................. 35

2.70. Time and Date ................................................................................................................................................... 35

2.71. Time of Essence ................................................................................................................................................ 35

2.72. Waiver of Claims .............................................................................................................................................. 35

3. Forms ............................................................................................................................................................................ 35

3.1. Forms (Appendix A) ............................................................................................................................................. 35

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