1411621646 (IFB) FY25 Fixed Diesel Pumps for Storm Resiliency

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Agency:	Jea
State:	Florida
Level of Government:	State & Local
Category:	43 - Pumps and Compressors
Opps ID:	NBD17334411849634583
Posted Date:	Feb 27, 2024
Due Date:	Apr 9, 2024
Source:	Members Only

The purpose of this solicitation is to purchase four (4) fixed diesel pumps (also referred to as the "Work" or "Services"). The Company shall furnish four (4) self-contained, automatic standby pony pump systems as specified herein and according to established JEA Standards. The self-contained emergency system shall consist of a motor and pump unit, which shall start and stop automatically utilizing float switches in the wet well. The Company shall furnish fuel tank, sound attenuated aluminum pony pump set enclosure, and all accessories necessary for a complete and operable installation. All materials shall be new unless specifically called for otherwise. Diesel engine driven pony pump shall be of the latest commercial type and design with all necessary equipment and shall be in accordance with all applicable sections of JEA’s Water and Wastewater (W/WW) Standards. All Standards are available on jea.com.

USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/778310/

Bid Due Date: April 9, 2024

1411621646 IFB Solicitation

Attachment Preview

Solicitation

For Participation in

FY25 Fixed Diesel Pumps for Storm Resiliency

for

JEA

Jacksonville, FL

Solicitation Number 1411621646

Mandatory Pre-Response Meeting via Microsoft Teams or Teleconference on March 06, 2024, at

11:00am

Meeting URL: https://teams.microsoft.com/l/meetup-

join/19%3ameeting_OTU2NzRiOTktZjdjMy00YjVmLWJmOGItNjk4NTFjM2Y1N2Y0%40thread.v

2/0?context=%7b%22Tid%22%3a%22c0d91960-576d-4631-bc37-

56584b7dc8db%22%2c%22Oid%22%3a%225cb8eebd-b082-4a89-bf53-12cbd409a3e6%22%7d

Meeting ID: 259 330 062 117

Meeting Password: hBHuq5

Dial In: 321 558 7338

Phone Conference ID: 589 858 911#

Those planning to attend the Teleconference should send contact information to: mcdomv@jea.com,

48 hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on April 09, 2024, by 12:00 PM EST.

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal

which is provided by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest.

Instructions on how to login to Zycus is provided below in this Solicitation. LATE RESPONSES

MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on April 09, 2024, via

WebEx.

For more information, please contact the JEA Buyer at:

Marline McDonald, mcdomv@jea.com

1.2) Scope of Work

The purpose of this solicitation is to purchase four (4) fixed diesel pumps (also referred to as the

"Work" or "Services"). The Company shall furnish four (4) self-contained, automatic standby pony

pump systems as specified herein and according to established JEA Standards. The self-contained

emergency system shall consist of a motor and pump unit, which shall start and stop automatically

utilizing float switches in the wet well. The Company shall furnish fuel tank, sound attenuated

aluminum pony pump set enclosure, and all accessories necessary for a complete and operable

installation. All materials shall be new unless specifically called for otherwise. Diesel engine driven

pony pump shall be of the latest commercial type and design with all necessary equipment and shall

be in accordance with all applicable sections of JEA’s Water and Wastewater (W/WW) Standards. All

Standards are available on jea.com.

A more detailed description of the Work is provided in the Technical Specifications included as an

Exhibit to this Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them

in Section 2 of this Solicitation.

1.3) Background

JEA owns, operates, and manages the electric system established by the City of Jacksonville, Florida

since 1895. In June 1997, JEA also assumed operation of the water and sewer system previously

managed by the City. JEA is located in Jacksonville, Florida, where we proudly serve an estimated

470,000 electric, 351,000 water and 274,000 sewer customers. JEA is Florida's largest community

owned utility and the eighth largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to

this Solicitation to perform the Work. A complete copy of this Solicitation, the Technical

Specifications, forms and all other documents referenced in this Solicitation are on JEA’s E-

Procurement and Contract Management Portal which is provided by Zycus Supplier Network which

can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions on how to login

to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this

Solicitation are the instructions for submitting a Response for this Solicitation. Section 2 of this

Solicitation contain the definitions and commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate

by reference this entire Solicitation and all associated Addenda. A sample of the JEA Contract can be

found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated

herein. All Responses must be made on the appropriate forms and formats as specified by this

Solicitation and uploaded to JEA’s procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated,

detailed auditing system provides sealed Response integrity. Responses remain sealed on the platform

until the Close Date & Time (Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible.

Additionally, Respondents are encouraged to submit Responses early to ensure uploading process

goes smoothly. If Respondent is not able to submit its Response via Zycus, then please email the

Response to the JEA Buyer identified in the Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE

RESPONSES MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone,

contact, title, phone, and email address. Also, it is recommended users use Google Chrome to access

Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already

registered in Zycus. To find out if you are registered, try entering your email address in the New User

Registration screen. If you receive a message stating, “Email ID already registered”, log in as an

Existing User Log-in”. If you don’t know your password, enter your email address, and click on

“Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may

navigate to the solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the

solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to

provide its acceptance of the of the Zycus iSource Terms & Conditions associated with the work.

Such Terms and Conditions may cover non-disclosure, safety, cyber security, Invitation for Bid

contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and

submitting a Response by selecting “Confirm Participation”. JEA will then have a record indicating

the company intends to submit a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select

“Save”. Note each section has a red, yellow, green light code. Items will turn green once completed.

Yellow and red lights mean there is additional action required. Users may also note under each tab,

there are multiple questions to respond to scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the

user will need to download. Additionally, Excel pricing tables may need to be uploaded once

completed to as part of the Response. Users can download the required attachments by selecting the

“Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections

are completed and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until

the Response Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days

prior to the opening date. Questions received within five business days prior to the opening date may

not be answered.

1.7) Pre-Response Meeting

There will be a mandatory Pre- Response meeting associated with this Solicitation held via Web-Ex or

teleconference at the date and time indicated on the cover page of this Solicitation. All interested

Respondents must attend the Pre-Response meeting. Those planning to attend the WebEx or

teleconference must email their name and contact information to the JEA Buyer on the cover page of

this Solicitation at least 24 hours prior to the Pre-Response meeting to facilitate roll call. A

Respondent must only sign in representing one company, unless otherwise agreed to by JEA in

writing. Companies not attending the Pre-Response meeting may have their Responses rejected.

Respondents must be on time to the meeting and must be present at the starting time of the meeting.

Respondents not arriving on time for the meeting may have their Responses rejected and returned

unopened.

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via WebEx at the date and time

indicated on the cover page of this Solicitation.

The details for the WebEx will be on jea.com at the following website: https://www.jea.com

approximately 48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was

received prior to the Date and Time, except for those Responses that have been properly withdrawn.

JEA has the right to waive irregularities or informalities in the Responses to the extent allowable

under applicable laws.

1.9) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its

Response evaluated by JEA. JEA reserves the right to ask for additional back up documentation or

additional reference projects to confirm the Respondent meets the requirements stated above.

JEA will reject Responses from Respondents not meeting all of the following Minimum

Qualifications:

I. The Respondent shall be approved pump manufacturer previously qualified and

approved by the JEA Water and Wastewater (WWW) Standards Committee.

JEA has pre-qualified the following pump manufacturers:

• Godwin Pumps of America, Inc.

• Holland Pump Company

• Thompson Pump and Manufacturing Company, Inc.

▪ Visit https://www.jea.com/About/Procurement/Become_a_Vendor/ to learn how to become

approved.

II. Any Respondent whose contract with JEA was terminated for default within the last

two years shall have its Response rejected.

1.10) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one

Contract based on certain groupings of the Work items, or JEA may exclude certain Work items, if

JEA determines that it is in its best interest.

1.11) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a

certificate of insurance (COI) that is in compliance with amounts and requirements as indicated in this

Solicitation. Note that the COI shall specifically indicate JEA as additional insured on all required

insurance except Worker's Compensation and Professional Liability (if applicable). Furthermore,

waiver of subrogation must be provided for all required insurance in favor of JEA, including its board

members, officers, employees, agents, successors, and assigns.

1.12) Liquidated Damages In Contract

The Contract issued pursuant to this Solicitation contains liquidated damages tied to project

completion deadlines. The Respondent should review the specific time frames and liquidated damage

amounts prior to submitting its Response.

1.13) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA

encourages the use of JSEB firms; however, the Respondent is not required to utilize a JSEB to be

awarded a Contract under this Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, JSEB Manager,

hickwj@jea.com.

1.14) Basis of Award - Lowest Bid

JEA will Award a Contract to the responsive and responsible Respondent whose Response meets or

exceeds the Minimum Qualifications set forth in this Solicitation, and the Respondent’s price

represents the lowest cost to JEA.

JEA will use the Respondent's Total Bid Price stated on the Response Form when making price

comparisons for Award purposes.

1.15) Evaluation Methodology - Competitive Sealed Bidding

The Respondent shall submit its sealed Response to this Solicitation no later than the due date and

time indicated on the cover page of this Solicitation. At the public opening of the Responses, the

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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