1411588246 (RFP) Heavy Duty Vehicles

Back Print

Agency:	Jea
State:	Florida
Level of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Opps ID:	NBD17334630215154843
Posted Date:	Apr 2, 2024
Due Date:	Apr 30, 2024
Source:	Members Only

The purpose of this
solicitation for Heavy Duty Vehicles (this "Solicitation") is to
evaluate and select a vendor(s) to provide pricing for the purchase of heavy
duty vehicles for JEA’s Fleet according to the Technical Specifications that
accompany this solicitation, at the best value to JEA (the “Work”):

· Two (2)
Class 135 5 T 6X4 12 CUYD Dump Truck

· One
(1) Class 133+ 5000-GAL Water Truck

“Best Value” means the lowest cost to JEA with
regard to pricing and lead times. Unit must be tested and delivered to JEA
Fleet Facility (5717 New Kings Road Jacksonville, Florida 32209) in complete
operational condition, with all required equipment, certifications,
registrations, and documentation by the date specified per awarded contract.

USE THIS LINK TO ACCESS THE SOLICITATION VIA ZYCUS

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/761610/

Solicitation Due Date: April 30, 2024

1411588246 Solicitation

Attachment Preview

Solicitation

For Participation in

Heavy Duty Vehicles

for

JEA

Jacksonville, FL

Solicitation Number 1411588246

Optional Pre-Response Meeting via Microsoft Teams or Teleconference on Thursday, April 11, 2024, at 1:00 PM

EST

Meeting Link: https://www.microsoft.com/microsoft-teams/join-a-meeting

Meeting ID: 218 212 518 818

Meeting Passcode: pkb2pZ

Teleconference:1 469-208-1810,,293141549#

Those planning to attend the Teams meeting should send contact information to: Halley Stewart Reimhj@jea.com 48

hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on Tuesday, April 30, 2024, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on Tuesday, April 30, 2024, via WebEx.

For more information please contact the JEA Buyer at:

(Halley Stewart Reimhj@jea.com)

1.2) Scope of Work

The purpose of this solicitation for Heavy Duty Vehicles (this "Solicitation") is to evaluate and select a vendor(s) to

provide pricing for the purchase of heavy duty vehicles for JEA’s Fleet according to the Technical Specifications that

accompany this solicitation, at the best value to JEA (the “Work”):

• Two (2) Class 135 5 T 6X4 12 CUYD Dump Truck

• One (1) Class 133+ 5000-GAL Water Truck

“Best Value” means the lowest cost to JEA with regard to pricing and lead times. Unit must be tested and delivered to

JEA Fleet Facility (5717 New Kings Road Jacksonville, Florida 32209) in complete operational condition, with all

required equipment, certifications, registrations, and documentation by the date specified per awarded contract.

JEA intends to Award one (1) or more contracts for this purchase. Proposals for each vehicle will be evaluated

individually.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 470,000 electric, 351,000 water and 274,000 sewer

customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Tuesday, April 30, 2024, by 12:00 PM EST).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein (Halley Stewart Reimhj@jea.com)

at least five business days prior to the opening date. Questions received within five business days prior to the opening

date may not be answered.

1.7) Pre-Response Meeting

There is an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the cover

page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those planning

to attend the WebEx or teleconference may email their name and contact information to the JEA Buyer listed herein at

least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only sign in representing

one company, unless otherwise agreed to by JEA in writing.

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via WebEx at the date and time indicated on the

cover page of this Solicitation.

The details for the WebEx will be on jea.com at the following website: https://www.jea.com approximately 48 hours

before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.9) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this RFP, including, but not limited to,

the Contract terms and conditions contained in Section 2 of this RFP, and any requirements found in the Technical

Specifications attached as an exhibit or attachment to this RFP, will be reviewed but may not be accepted by JEA.

However, as this is an RFP, JEA reserves the right to negotiate the best terms and conditions if determined to be in the

best interests of JEA, and negotiate different terms and related price adjustments if JEA determines that it provides the

best value to JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation. JEA

reserves the right to ask for additional back up documentation or additional reference projects to confirm the

Respondent meets the requirements.

JEA will reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. The Respondent must have successfully completed two (2) similar type builds in the United States in the

last three (3) years, with an aggregate one (1) year contract total of $200,000 or greater, ending March 31, 2024. If a

supplier has successfully performed work with JEA, this is an acceptable reference for one (1) of the two (2) references

and highly encouraged. A similar contract is defined as providing heavy duty vehicles with similar complexity as the

ones in this solicitation.

II. The Respondent must be the manufacturer or authorized distributor of the items they are proposing in

Appendix B - Response Workbook.

III. The Respondent must be able to meet all the specifications listed in Appendix A – Technical

Specifications of this solicitation. Respondent will annotate any proposed changes to the Technical Specifications and

must have those changes approved by JEA before submitting bid.

1.11) Number of Contracts to be Awarded

JEA intends to Award one (1) or more Contract(s) for the Work. JEA reserves the right to Award more than one

Contract based on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines

that it is in its best interest.

1.12) Shop Drawings

The Company shall promptly submit all required Shop Drawings in accordance with the provisions provided herein.

JEA will not grant an extension of Contract Time due to the Company's failure to submit Shop Drawings in ample

time to allow for checking, revisions, reviews, and approval.

A letter of transmittal and four copies of each shop drawing shall accompany each submittal. Shop drawings shall be

forwarded to the JEA Engineer. Each drawing shall be listed separately on the letter. The Company shall also note

distinctively on the transmittal letter any deviations that the Shop Drawings may have from the requirements of the

Contract Documents.

The JEA Engineer's approval of Shop Drawings shall not be construed as a complete check, nor shall it relieve the

Company from responsibility for any deficiency that may exist, or from any departures or deviations from the

requirements of the Contract unless the Company has, in writing, called the JEA Engineer's attention to such

deviations at the time of submission and obtained written approval for the deviation. The JEA Engineer's approval

shall not relieve the Company from the responsibility for errors of any sort in Shop Drawings or schedules, nor from

responsibility for proper fitting of the Work, nor from the necessity of furnishing any Work, materials, equipment or

tools, required by the Contract Documents that may not be indicated on Shop Drawings when approved. The

Company shall be solely responsible for all quantities and dimensions shown on the Shop Drawings. The Company

shall not execute any Work until the JEA Engineer approves the Shop Drawings and a copy stamped "Approved" is at

the Work Location. The Company shall, at no extra cost to JEA, make all changes and alterations whatsoever in Work

performed or in subcontracts or orders placed prior to the approval of any and all Shop Drawings.

The Company shall allow a minimum of fourteen (14) days for the review of Shop Drawings. This shall be the period

for new Shop Drawings and Shop Drawings that are revised and resubmitted.

As used herein, the term "manufactured" applies to standard units usually mass produced, and "fabricated" means

items specifically assembled or made out of selected materials to meet individual design requirements. Shop drawings

shall establish the actual details of all manufactured or fabricated items; indicate proper relation to adjoining Work;

amplify design details of mechanical and electrical equipment in proper relation to physical spaces in the structure;

and incorporate minor changes of design or construction to suit actual conditions.

Shop drawings shall be complete in every detail, properly identified with the Contract name, Contract and subsection

number for identification of each item, and state the qualifications, departures or deviations from the Contract, if any.

Shop drawings for each section of the Work shall be numbered consecutively and the numbering system shall be

retained throughout all revisions. Each drawing shall have a clear space above the title block in the lower right-hand

corner for the approval stamps of the Company and the JEA Engineer.

If the materials are not listed in JEA's Approved Materials Manual, then prior to purchase of material or fabrication,

the Company shall forward to the JEA Engineer for review, five (5) sets of each shop drawing plus the number of

prints it desires returned.

In checking the Shop Drawings, the Company shall verify all dimensions and field conditions and shall check and

coordinate the Shop Drawings of any section or trade with the requirements of all other sections or trades whose

Work is related thereto, as required for proper and complete installation of the Work. All rough-in and connections for

utilities shall conform to approved equipment Shop Drawings.

The JEA Engineer will review the Shop Drawings and will return them to the Company stamped to indicate the action

taken. The stamp will indicate that the shop drawing is "Approved", "Approved as Noted", "Returned for Correction",

or "Disapproved". Only those Shop Drawings stamped "Returned for Correction" or "Disapproved" shall be

resubmitted for subsequent review. Resubmittals shall be in the same form and number of copies as original

submittals, with notation indicating a revised submittal. The Shop Drawings stamped "Approved" or "Approved as

Noted" will be returned to the Company, who will be responsible for obtaining prints thereof and distributing them to

the field and Subcontractors.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >