1411543446 (ITN) Grit, Sludge, Cake and Waste Hauling for Buckman WRF

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Agency: Jea
State: Florida
Level of Government: State & Local
Category:
  • S - Utilities and Training Services
Opps ID: NBD17334695483683279
Posted Date: Mar 1, 2024
Due Date: Mar 19, 2024
Source: Members Only
1411543446 (ITN) Grit, Sludge, Cake and Waste Hauling for Buckman WRF

The purpose of this Invitation to Negotiate (the "ITN") is to
solicit pricing and select a vendor that can provide hauling
services to remove and dispose of sand, grit, waste and biosolids cake from
JEA’s Buckman Water Reclamation Facility (the “Services” or “Work”) at the lowest cost
to JEA.



















The primary scope of work is for the Company take debris from lift
stations deposited at JEA’s Buckman Water Reclamation Facility on the drainage
pad, along with waste removed from the plant bar screen system. When the
biosolids plant is not operating, biosolids cake is also deposited on the pad.
JEA is additionally, soliciting feedback from prospective bidders on provide
additional optional services such as:



















  1. Alternate disposal methods for the sand, grit,
    waste and sludge, where the contractor would take the materials to another
    approved disposal or process site.
  2. Emergency dewatering services via belt dryers,
    or other methods in the event of centrifuge failure.


















Note: Evaluation and Award will be made on the primary scope of work.
Options may be awarded independently of the primary scope, depending on
responsiveness to JEA’s needs.

USE THIS LINK TO ACCESS THIS SOLICITATION IN ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/739210/

Response Due Date: February 20, 2024

Response Due Date: March 5, 2024

Response Due Date: March 19, 2024








Attachment Preview

Solicitation
For Participation in
Grit, Sludge, Cake and Waste Hauling for Buckman WRF
Jacksonville, FL
Solicitation Number 1411543446
Optional Pre-Response Meeting via Microsoft Teams or Teleconference on January 19, 2024, at 9:00 AM
Meeting URL: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_MzRjMTMyMjQtNWNhZS00OGNiLWI0ZTktNzk0ZjdiNTczMmNk%40thread.v2/0?context
=%7b%22Tid%22%3a%22c0d91960-576d-4631-bc37-56584b7dc8db%22%2c%22Oid%22%3a%22e7be08d4-
c756-4915-8e64-de1ddf39551a%22%7d
Meeting ID: 281 200 749 974
Passcode: Frxfj9
Video Conference ID (VTC): 115 077 927 5
VTC URL: jea@m.webex.com
Dial-In: 1-469-208-1810
Dial-In Passcode: 703924997#
Email Darriel Brown (browdd@jea.com) 24 hours before the Pre-Response Meeting
so that your attendance can be confirmed.
Responses are due on February 20, 2024 by 12:00 PM EST
Responses shall be electronically submitted per instructions in this solicitation.
JEA will publicly open all Responses received from qualified Respondents on the Response Due Date, via
WebEx.
A meeting link will be provided within 48 hours of Response opening on jea.com
1411543446 Grit, Sludge, Cake and Waste Hauling for Buckman WRF
Page 1 of 37
Table of Contents
1. INVITATION TO NEGOTIATE ..........................................................................................................................6
1.1. INVITATION ..............................................................................................................................................6
1.1.1. SCOPE OF WORK (SOLICITATION) ..................................................................................................6
1.1.2. BACKGROUND .....................................................................................................................................6
1.1.3. INVITATION TO NEGOTIATE (ITN) ..................................................................................................6
1.1.4. ZYCUS INSTRUCTIONS ......................................................................................................................7
1.1.5. QUESTIONS ...........................................................................................................................................8
1.1.6. PRE-RESPONSE MEETING..................................................................................................................8
1.1.7. OPENING OF RESPONSES...................................................................................................................8
1.1.8. ALTERNATE PROVISIONS AND CONDITIONS...............................................................................8
1.1.9. MINIMUM QUALIFICATIONS ............................................................................................................8
1.1.10. NUMBER OF CONTRACTS TO BE AWARDED............................................................................8
1.1.11. INSURANCE REQUIREMENTS ......................................................................................................9
1.1.12. OPTIONAL USE OF JACKSONVILLE SMALL AND EMERGING BUSINESS (JSEB)
PROGRAM ......................................................................................................... Error! Bookmark not defined.
1.1.13. REQUIRED FORMS TO BE SUBMITTED WITH RESPONSE ......................................................9
1.2. EVALUATION METHODOLOGY............................................................................................................9
1.2.1. BASIS OF AWARD – HIGHEST EVALUATED..................................................................................9
1.2.2. EVALUATION AND NEGOTIATION PROCESS ...............................................................................9
1.3. SELECTION CRITERIA...........................................................................................................................11
1.3.1. SELECTION CRITERIA (SOLICITATION) .......................................................................................11
1.3.2. QUOTATION OF RATES ....................................................................................................................11
1.3.3. PAST PERFORMANCE /EXPERIENCE EVALUATION ..................................................................11
1.3.4. ABILITY TO DESIGN AN APPROACH AND WORK PLAN TO MEET THE PROJECT
REQUIREMENTS (QUALITY METRICS) .......................................................................................................11
1.3.5. TIE .........................................................................................................................................................11
1.4. GENERAL INSTRUCTIONS ...................................................................................................................12
1.4.1. ADDENDA ...........................................................................................................................................12
1.4.2. SAFETY QUALIFICATION REQUIREMENT...................................................................................12
1.4.3. CONTRACT EXECUTION AND START OF WORK........................................................................13
1.4.4. EX PARTE COMMUNICATION.........................................................................................................13
1.4.5. CERTIFICATION AND REPRESENTATIONS OF THE COMPANY ..............................................13
1.4.6. ETHICS .................................................................................................................................................13
1.4.7. JEA PUBLICATIONS...........................................................................................................................14
1.4.8. MATHEMATICAL ERRORS...............................................................................................................14
1.4.9. MODIFICATION OR WITHDRAWAL OF RESPONSES..................................................................14
1.4.10. PROHIBITION AGAINST CONTINGENT FEES ..........................................................................14
1.4.11. PROTEST OF SOLICITATION AND AWARD PROCESS ...........................................................14
1.4.12. RESERVATION OF RIGHTS TO JEA............................................................................................14
1.4.13. SUNSHINE LAW .............................................................................................................................15
1.4.14. SUBCONTRACTORS ......................................................................................................................16
1.5. JACKSONVILLE SMALL AND EMERGING BUSINESS (JSEB) PROGRAM REQUIREMENTS
Error! Bookmark not defined.
1.5.1. OPTIONAL USE OF JACKSONVILLE SMALL AND EMERGING BUSINESS PROGRAM Error!
Bookmark not defined.
2. CONTRACT TERMS AND CONDITIONS.......................................................................................................16
2.1. CONTRACT DOCUMENT TERMS AND CONDITIONS......................................................................16
2.2. DEFINITIONS...........................................................................................................................................16
2.2.1. DEFINITIONS ......................................................................................................................................16
2.2.2. ACCEPTABLE PERFORMANCE OR ACCEPTABLE PERFORMER..............................................16
2.2.3. ACCEPTANCE .....................................................................................................................................16
2.2.4. ADDENDUM/ADDENDA ...................................................................................................................16
2.2.5. ANNIVERSARY DATE .......................................................................................................................16
2.2.6. AWARD ................................................................................................................................................16
2.2.7. BLANKET PURCHASE AGREEMENT .............................................................................................16
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2.2.8. BLANKET RELEASE ..........................................................................................................................17
2.2.9. CHANGE ORDER ................................................................................................................................17
2.2.10. COMPANY.......................................................................................................................................17
2.2.11. COMPANY REPRESENTATIVE....................................................................................................17
2.2.12. COMPANY SUPERVISOR..............................................................................................................17
2.2.13. CONTRACT .....................................................................................................................................17
2.2.14. CONTRACT ADMINISTRATOR....................................................................................................17
2.2.15. CONTRACT AMENDMENT...........................................................................................................17
2.2.16. CONTRACT DOCUMENTS............................................................................................................17
2.2.17. CONTRACT PRICE .........................................................................................................................17
2.2.18. CONTRACT TIME...........................................................................................................................18
2.2.19. DEFECT............................................................................................................................................18
2.2.20. DELIVERY.......................................................................................................................................18
2.2.21. HOLIDAYS ......................................................................................................................................18
2.2.22. INVOICE ..........................................................................................................................................18
2.2.23. JEA....................................................................................................................................................18
2.2.24. JEA REPRESENTATIVES...............................................................................................................18
2.2.25. JSEB..................................................................................................................................................18
2.2.26. PERFORMANCE - ACCEPTABLE PERFORMANCE/PERFORMER..........................................18
2.2.27. PERFORMANCE - TOP PERFORMANCE/PERFORMER............................................................18
2.2.28. PERFORMANCE - UNACCEPTABLE PERFORMANCE/PERFORMER....................................18
2.2.29. PROJECT MANAGER .....................................................................................................................18
2.2.30. PURCHASE ORDER........................................................................................................................19
2.2.31. QUALITY ASSURANCE.................................................................................................................19
2.2.32. QUALITY CONTROL .....................................................................................................................19
2.2.33. RESPONSE.......................................................................................................................................19
2.2.34. RESPONDENT .................................................................................................................................19
2.2.35. SUBCONTRACTOR ........................................................................................................................19
2.2.36. SOLICITATION ...............................................................................................................................19
2.2.37. TASK ORDER ..................................................................................................................................19
2.2.38. TERM................................................................................................................................................19
2.2.39. TOP PERFORMANCE OR TOP PERFORMER .............................................................................19
2.2.40. UNACCEPTABLE PERFORMANCE OR UNACCEPTABLE PERFORMER..............................19
2.2.41. UNIT PRICE .....................................................................................................................................19
2.2.42. WORK...............................................................................................................................................19
2.2.43. WORK ORDER ................................................................................................................................20
2.3. CONTRACT DOCUMENTS ....................................................................................................................20
2.3.1. ORDER OF PRECEDENCE .................................................................................................................20
2.4. PRICE AND PAYMENTS ........................................................................................................................20
2.4.1. PAYMENT METHOD – UPON DELIVERY AND INVOICE............................................................20
2.4.2. PRICE ADJUSTMENT.........................................................................................................................20
2.4.3. COST SAVING PLAN..........................................................................................................................20
2.4.4. DISCOUNT PRICING ..........................................................................................................................20
2.4.5. INVOICING AND PAYMENT TERMS ..............................................................................................21
2.4.6. LIQUIDATED DAMAGES FOR LATE INVOICES...........................................................................21
2.4.7. JSEB - INVOICING AND PAYMENT ................................................................................................21
2.4.8. OFFSETS...............................................................................................................................................21
2.4.9. TAXES ..................................................................................................................................................21
2.5. WARRANTIES AND REPRESENTATIONS ..........................................................................................22
2.5.1. WARRANTIES - SERVICES ...............................................................................................................22
2.6. INSURANCE, INDEMNITY AND RISK OF LOSS ................................................................................22
2.6.1. INSURANCE ........................................................................................................................................22
2.6.2. INDEMNIFICATION ...........................................................................................................................23
2.6.3. TITLE AND RISK OF LOSS................................................................................................................23
2.7. TERM AND TERMINATION ..................................................................................................................23
2.7.1. TERM OF CONTRACT – DEFINED DATES.....................................................................................23
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2.7.2. TERMINATION FOR CONVENIENCE..............................................................................................24
2.7.3. TERMINATION FOR DEFAULT........................................................................................................24
2.7.4. SELF HELP ...........................................................................................................................................25
2.8. CONFIDENTIALITY AND OWNERSHIP OF DOCUMENTATION ....................................................25
2.8.1. PUBLIC RECORDS LAWS .................................................................................................................25
2.8.2. PROPRIETARY INFORMATION .......................................................................................................26
2.8.3. PUBLICITY AND ADVERTISING .....................................................................................................26
2.8.4. PATENTS AND COPYRIGHTS ..........................................................................................................27
2.8.5. WORK MADE FOR HIRE ...................................................................................................................27
2.9. LABOR ......................................................................................................................................................27
2.9.1. QUALIFICATION OF EMPLOYEES, SUBCONTRACTORS AND AGENTS.................................27
2.9.2. NONDISCRIMINATION .....................................................................................................................28
2.9.3. LEGAL WORKFORCE ........................................................................................................................28
2.9.4. PROHIBITED FUTURE EMPLOYMENT...........................................................................................28
2.9.5. HIRING OF OTHER PARTY'S EMPLOYEES....................................................................................28
2.9.6. COMPANY'S LABOR RELATIONS...................................................................................................29
2.10. COMPANY'S RESPONSIBILITIES AND PERFORMANCE OF THE CONTRACT............................29
2.10.1. JEA ACCESS BADGES ...................................................................................................................29
2.10.2. BACKGROUND CHECKS AND OTHER INFORMATION SECURITY POLICIES...................29
2.10.3. JEA CRITICAL INFRASTRUCTURE PROTECTION (CIP) .........................................................30
2.10.4. TRANSITION SERVICES ...............................................................................................................30
2.10.5. COMPANY REPRESENTATIVES..................................................................................................31
2.10.6. COMPANY REVIEW OF PROJECT REQUIREMENTS ...............................................................31
2.10.7. OVERSHIPMENTS..........................................................................................................................31
2.10.8. RETURNED OR UNUSED MATERIALS ......................................................................................31
2.10.9. LICENSES ........................................................................................................................................31
2.10.10. SAFETY AND PROTECTION PRECAUTIONS ............................................................................31
2.10.11. DROP AND PICKUP OF EQUIPMENT .........................................................................................32
2.10.12. JEA CHANGES TO ORDER ...........................................................................................................32
2.10.13. TELEPHONE CONSUMER PROTECTION ACT (“TCPA”).........................................................32
2.11. VENDOR PERFORMANCE EVALUATION..........................................................................................32
2.11.1. VENDOR PERFORMANCE EVALUATION .................................................................................32
2.12. JEA RESPONSIBILITIES.........................................................................................................................33
2.12.1. SUSPENSION OF WORK................................................................................................................33
2.12.2. FORCE MAJEURE...........................................................................................................................33
2.12.3. COORDINATION OF SERVICES PROVIDED BY JEA ...............................................................34
2.13. MISCELLANEOUS PROVISIONS ..........................................................................................................34
2.13.1. AMBIGUOUS CONTRACT PROVISIONS ....................................................................................34
2.13.2. AMENDMENTS...............................................................................................................................34
2.13.3. APPLICABLE STATE LAW; VENUE; SEVERABILITY .............................................................34
2.13.4. CUMULATIVE REMEDIES............................................................................................................34
2.13.5. ENTIRE AGREEMENT ...................................................................................................................34
2.13.6. EXPANDED DEFINITIONS............................................................................................................34
2.13.7. HEADINGS ......................................................................................................................................35
2.13.8. INDEPENDENT CONTRACTOR ...................................................................................................35
2.13.9. LANGUAGE AND MEASUREMENTS..........................................................................................35
2.13.10. MEETINGS AND PUBLIC HEARINGS.........................................................................................35
2.13.11. NEGOTIATED CONTRACT ...........................................................................................................35
2.13.12. NONEXCLUSIVE ............................................................................................................................35
2.13.13. REFERENCES..................................................................................................................................35
2.13.14. UNIFORM COMMERCIAL CODE.................................................................................................35
2.13.15. MERGER ..........................................................................................................................................35
2.13.16. RIGHT TO AUDIT AND FINANCIAL REPORTING....................................................................35
2.13.17. SEVERABILITY ..............................................................................................................................36
2.13.18. SUBCONTRACTING OR ASSIGNING OF CONTRACT .............................................................36
2.13.19. SURVIVAL.......................................................................................................................................37
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2.13.20. TIME AND DATE............................................................................................................................37
2.13.21. TIME OF ESSENCE.........................................................................................................................37
2.13.22. WAIVER OF CLAIMS.....................................................................................................................37
3. TECHNICAL SPECIFICATIONS/DETAILED SCOPE OF WORK.................................................................37
3.1. TECHNICAL SPECIFICATIONS/DETAILED SCOPE OF WORK (APPENDIX A) ............................37
4. FORMS................................................................................................................................................................37
4.1. FORMS (APPENDIX B) ...........................................................................................................................37
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