ITB # 24-04 Ridgewood Ave & North Commonwealth Water Main Replacement
| Agency: | Port Orange |
|---|---|
| State: | Florida |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17348551705214250 |
| Posted Date: | Feb 16, 2024 |
| Due Date: | Mar 22, 2024 |
| Solicitation No: | ITB #24-04 |
| Source: | Members Only |
| Bid Number: |
ITB #24-04
|
| Bid Title: |
ITB # 24-04 Ridgewood Ave & North Commonwealth Water Main Replacement
|
| Category: | Construction Bids |
| Status: | Open |
|
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Attachment Preview
CITY OF PORT ORANGE, FLORIDA
INVITATION TO BID
ITB #24-04
RIDGEWOOD AVE & NORTH COMMONWEALTH BLVD
WATER MAIN REPLACEMENT
City of Port Orange Purchasing Division
Prepared by: Joseph Castro
Release Date: February 16, 2024
Bid Due Date & Time: March 22, 2024 @ 2:30 PM EST
City of Port Orange, Florida
1000 City Center Circle, Port Orange, FL 32129
(386) 506-5717
purchdiv@port-orange.org;
www.port-orange.org
ITB #24-04 RIDGEWOOD AVE & NORTH COMMONWEALTH BLVD WATER MAIN REPLACEMENT
Page 1 of 157
Legal Notice to Bidders
ITB #24-04
RIDGEWOOD AVE & NORTH COMMONWEALTH BLVD WATER MAIN REPLACEMENT
Notice is hereby given that the City of Port Orange is soliciting bids for ITB #24-04 Ridgewood Ave & North
Commonwealth Blvd Water Main Replacement. Bids will be accepted in the City Clerk’s of�ice, Port Orange
City Hall, 1000 City Center Circle, Port Orange, Florida 32129 until 2:30 PM Eastern Standard Time (EST) on
March 22, 2024 which may be amended by addendum issued by the City. All untimely bids will not be considered
and will be returned to the bidder unopened. All bids will be evaluated to ensure they contain all required forms
in order to deem the bidder responsive or non-responsive. Bids will be opened and read aloud at 2:30 PM EST
in Council Chambers.
There will be a Non-Mandatory Pre-Bid Conference for the project at 11:00 AM EST on March 1, 2024 at City
Hall, Council Chambers (1st �loor), 1000 City Center Circle, Port Orange, FL 32129. All attendees to the Pre-Bid
Conference must sign in. The representative of each bidder shall be an authorized employee of the bidder and
MUST sign in accordingly. Bidders are urged to obtain bid documents and familiarize themselves with the
documents prior to the Pre-Bid Conference.
A Bid Guarantee in the form of a Bid Bond executed by the bidder and an acceptable surety or a certi�ied check or
bank draft payable to the City of Port Orange, Florida in an amount equal to �ive percent (5%) of the proposed bid
must be submitted with each bid. The Bidder must also be able to obtain both payment and performance bonds
equal to one-hundred-percent (100%) of project value from a surety company licensed in Florida and must
submit proof of their present bonding capacity with their submitted bid package in the form of a current (not
older than 3 months) letter from bidder’s bonding agent. Bidder’s failure to include the bonding capacity letter
with bid package may result in rejection of bidder’s submittal.
DESCRIPTION: Replacement of approximately 16,100 LF of undersized or aging watermain with new PVC
watermain, furnishing all labor, materials, equipment, tools, transportation, services, and incidentals and performing
all work necessary to construct the piping, new valves, and restoration for a complete system.
Bidders must be a commercial entity licensed to do business in the State of Florida and perform the
services identi�ied herein. Bidders must be properly registered and licensed to provide the services
identi�ied in the scope of work by all applicable state and local agencies.
All bids are solicited and shall be made pursuant to the Code of Ordinances, City of Port Orange, Chapter 2, Article
VI, Division 2, Section 2-263, and all bids will be evaluated in accordance with the provisions thereof. Code of
Ordinances, City of Port Orange is on �ile in the Of�ice of the City Clerk, City Hall, 1000 City Center Circle, Port
Orange, Florida 32129 and at www.municode.com.
Copies of the bid documents, requirements, scope of service and all other pertinent information necessary to
submit a complete package may be obtained electronically from the City of Port Orange Purchasing web page at
www.port-orange.org/bids.aspx and DemandStar via their website at www.demandstar.com.
All questions shall be directed in writing to Joseph Castro, Buyer jcastro@port-orange.org and purchdiv@port-
orange.org and reference “Questions on ITB #24-04 Ridgewood Ave & North Commonwealth Blvd Water
Main Replacement” in the subject line. Last day for questions will be March 8, 2024 by 5:00 PM EST.
The Cone of Silence begins with the issuance of the solicitation document and continues until City Council meets
to make a �inal decision on an award. During this time bidders, suppliers, contractors and sub-contractors are
prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel,
City agents, or elected of�icials. Any bidder who initiates any discussions or attempts to in�luence a member or
members of the aforementioned shall be disquali�ied from continued participation in the procurement process
with regard to that particular solicitation. While the Cone of Silence is in effect, all communications from potential
bidders, suppliers, contractors and sub-contractors must be directed to the Purchasing Division @
purchdiv@port-orange.org .
ITB #24-04 RIDGEWOOD AVE & NORTH COMMONWEALTH BLVD WATER MAIN REPLACEMENT
Page 2 of 157
Cut along the outer border and affix this label to the outside of your sealed bid envelope/package to
identify it as a “Sealed Bid”. Be sure to include the name of the company submitting the bid where
requested.
SEALED BID NO.:
BID TITLE:
DUE DATE/TIME:
SEALED BID – DO NOT OPEN
ITB #24-04
Ridgewood Ave & North Commonwealth Blvd Water Main Replacement
March 22, 2024 AT 2:30 PM EST
SUBMITTED BY:
______________________________________________
(Name of Company)
BIDDER’S ADDRESS: ______________________________________________
_______________________________________________
DELIVER TO:
CITY OF PORT ORANGE CITY CLERK’S OFFICE
ATTN: JOSEPH CASTRO, BUYER
PURCHASING DIVISION
1000 CITY CENTER CIRCLE
PORT ORANGE, FL 32129
DATE/TIME RECEIVED:_____________________________________________________
(To be stamped by Clerk’s Office)
ITB #24-04 RIDGEWOOD AVE & NORTH COMMONWEALTH BLVD WATER MAIN REPLACEMENT
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Contents
SECTION 1 – PURPOSE AND OVERVIEW ............................................................................................................................................. 5
SECTION 2 – INSTRUCTIONS TO BIDDERS......................................................................................................................................... 6
SECTION 3 – SCOPE OF WORK................................................................................................................................................................10
SECTION 4 – STANDARD PURCHASE DEFINITIONS ....................................................................................................................11
SECTION 5 – GENERAL TERMS AND CONDITIONS.......................................................................................................................14
SECTION 6 – SPECIAL REQUIREMENTS/INSTRUCTIONS .........................................................................................................34
SECTION 7 – REQUIRED FORMS………………………………………………………………………………………………………………….35
FORM 7.1 – BID SUBMITTAL CHECKLIST .........................................................................................................................35
FORM 7.2 – BIDDER’S ACKNOWLEDGEMENT FORM ..................................................................................................36
FORM 7.3 – ADDENDUM AND CHANGE ORDER PROCEDURE ACKNOWLEDGEMENT...............................37
FORM 7.4 – DRUG-FREE PREFERENCE STATEMENT ..................................................................................................38
FORM 7.5 – SWORN STATEMENT ON PUBLIC ENTITY CRIMES ............................................................................39
FORM 7.6 – ANTI-COLLUSION FORM................................................................................................................................... 40
FORM 7.7 – STATEMENT OF BIDDER’S QUALIFICATIONS.......................................................................................41
FORM 7.8 – PROFESSIONAL REFERENCES FOR PREVIOUS EXPERIENCE ........................................................42
FORM 7.9 – LISTING OF SUBCONTRACTORS...................................................................................................................44
FORM 7.10 - SCRUTINIZED COMPANIES CERTIFICATION…………………………………………………….….……..45
FORM 7.11 – E-VERIFY AFFIDAVIT ......................................................................................................................................47
FORM 7.12 – CERTIFICATION REGARDING DEBARMENT .......................................................................................48
FORM 7.13 – AFFIDAVIT OF COMPLIANCE WITH F.S. 287.138 ……….………..…………………………………… 49
FORM 7.14 – NO SUBMITTAL RESPONSE FORM ...........................................................................................................50
APPENDIX A - 44 C.F.R. PART 18 CERTIFICATION REGARDING LOBBYING……………………………………………....51
(ATTACHMENT 1) – SCHEDULE OF UNIT PRICING..................................................................................................................... .52
BID BOND ...........................................................................................................................................................................................................53
PAYMENT & PERFORMANCE BOND ....................................................................................................................................................55
LEASED EMPLOYEE AFFIDAVIT (for informational purposes only)..................................................................................59
AFFIDAVIT REGARDING WORKERS’ COMPENSATION (for informational purposes only)..................................60
CITY OF PORT ORANGE CONTRACT DOCUMENTS (for informational purposes only) ..........................................61
ITB #24-04 RIDGEWOOD AVE & NORTH COMMONWEALTH BLVD WATER MAIN REPLACEMENT
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SECTION 1 – PURPOSE AND OVERVIEW
The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed bids from Firms or Companies (Bidders)
to complete the Ridgewood Ave & North Commonwealth Blvd Water Main Replacement as required.
It is the intent and purpose of the City of Port Orange (City) that this Invitation to Bid promotes competitive
selection. It shall be the Bidder’s responsibility to advise the Purchasing Division of any language, requirements,
etc. or any combination thereof that inadvertently restricts or limits the requirements stated in this ITB to a single
source.
READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR
FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.
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ITB #24-04 RIDGEWOOD AVE & NORTH COMMONWEALTH BLVD WATER MAIN REPLACEMENT
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