ITB #24-08 Police Department HVAC Renovation
| Agency: | Port Orange |
|---|---|
| State: | Florida |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17348948305808292 |
| Posted Date: | Mar 21, 2024 |
| Due Date: | Apr 17, 2024 |
| Solicitation No: | ITB #24-08 |
| Source: | Members Only |
| Bid Number: |
ITB #24-08
|
| Bid Title: |
ITB #24-08 Police Department HVAC Renovation
|
| Category: | Services |
| Status: | Open |
|
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Attachment Preview
CITY OF PORT ORANGE, FLORIDA
02/21/2024
INVITATION TO BID
ITB #24-08
POLICE DEPARTMENT HVAC RENOVATION
City of Port Orange Purchasing Division
Prepared by: Chip Kent
Release Date: February 23, 2024
Bid Due Date & Time: March 22, 2024 @ 1:30 PM
City of Port Orange, Florida
1000 City Center Circle, Port Orange, FL 32129
(386) 506-5740
purchdiv@port-orange.org; www.port-orange.org
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Legal Notice to Proposers
ITB #24-08
Police Department HVAC Renovation
Notice is hereby given that the City of Port Orange is soliciting bids for ITB #24-08 Police Department
HVAC Renovation. Bids will be accepted in the City Clerk’s office, Port Orange City Hall, 1000 City Center Circle,
Port Orange, Florida 32129 until 1:30 PM Eastern Standard Time (EST) on March 22, 2024, which may be
amended by addendum issued by the City. All untimely bids will not be considered and will be returned to the
bidder unopened. All bids will be evaluated to ensure they contain all required forms in order to deem the bidder
responsive or non-responsive. Bids will be opened and read aloud at 1:30 PM EST in Council Chambers.
There will be a mandatory Pre-Bid Conference and Site Visit for the project at 10:00 AM EST on March 1, 2024
at City Hall, Council Chambers (1st floor), 1000 City Center Circle, Port Orange, FL 32129. All prospective Bidders
must attend the meeting and site visit. Only Bidders attending the mandatory Pre-Bid Conference and Site
Visit will be eligible to submit a Bid. All attendees to the Pre-Bid Conference and site visit must sign in. The
representative of each bidder shall be an authorized employee of the bidder and MUST sign in accordingly.
Bidders are urged to obtain bid documents and familiarize themselves with the documents prior to the Pre-Bid
Conference.
DESCRIPTION: HVAC improvement and upgrades including installation of two new (Owner Purchased) Chiller
Units, VAV Boxes, Motorized Damper for outdoor air connection, wall mounted thermostats, and system controls.
Bidders must be a commercial entity licensed to do business in the State of Florida and perform the
services identified herein. Bidders must be properly registered and licensed to provide the services
identified in the scope of work by all applicable state and local agencies.
A Bid Guarantee in the form of a Bid Bond executed by the bidder and an acceptable surety or a certified check or
bank draft payable to the City of Port Orange, Florida in an amount equal to five percent (5%) of the proposed bid
must be submitted with each bid. If awarded, the Bidder must also be able to obtain both payment and
performance bonds equal to one hundred percent (100%) of project value from a surety company licensed in
Florida and must submit proof of their present bonding capacity with their submitted bid package in the form of
a current (not older than 3 months) letter from bidder’s bonding agent. Bidder’s failure to include the bonding
capacity letter with bid package may result in rejection of bidder’s submittal.
All bids are solicited and shall be made pursuant to the Code of Ordinances, City of Port Orange, Chapter 2, Article
VI, Division 2, Section 2-263, and all bids will be evaluated in accordance with the provisions thereof. Code of
Ordinances, City of Port Orange is on file in the Office of the City Clerk, City Hall, 1000 City Center Circle, Port
Orange, Florida 32129 and at www.municode.com.
Copies of the bid documents, requirements, scope of service and all other pertinent information necessary to
submit a complete package may be obtained electronically from the City of Port Orange Purchasing web page at
www.port-orange.org/bids.aspx and DemandStar via their website at www.demandstar.com.
All questions shall be directed in writing to Purchasing Agent, Chip Kent at ckent@port-orange.org. and
purchdiv@port-orange.org and reference “Questions on ITB #24-08 Police Department HVAC Renovation” in the
subject line. Last day for questions will be March 08, 2024 by 5:00 PM
The Cone of Silence begins with the issuance of the solicitation document and continues until City Council meets
to make a final decision on an award. During this time bidders, suppliers, contractors and sub-contractors are
prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel,
City agents, or elected officials. Any bidder who initiates any discussions or attempts to influence a member or
members of the aforementioned shall be disqualified from continued participation in the procurement process
with regard to that particular solicitation. While the Cone of Silence is in effect, all communications from potential
bidders, suppliers, contractors and sub-contractors must be directed to the Purchasing Division @
purchdiv@port-orange.org .
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Cut along the outer border and affix this label to the outside of your sealed bid envelope/package to
identify it as a “Sealed Bid”. Be sure to include the name of the company submitting the bid where
requested.
SEALED BID NO.:
BID TITLE:
DUE DATE/TIME:
SEALED BID – DO NOT OPEN
ITB #24-08
POLICE DEPARTMENT HVAC RENOVATION
MARCH 22, 2024 AT 1:30 PM EST
SUBMITTED BY:
______________________________________________
(Name of Company)
BIDDER’S ADDRESS: ______________________________________________
_______________________________________________
DELIVER TO:
CITY OF PORT ORANGE CITY CLERK’S OFFICE
ATTN: CHIP KENT, PURCHASING AGENT
PURCHASING DIVISION
1000 CITY CENTER CIRCLE
PORT ORANGE, FL 32129
DATE/TIME RECEIVED: _____________________________________________________
(To be stamped by Clerk’s Office)
Contents
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SECTION 1 – PURPOSE AND OVERVIEW ............................................................................................................................................. 5
SECTION 2 – INSTRUCTIONS TO BIDDERS......................................................................................................................................... 6
SECTION 3 – SCOPE OF WORK.................................................................................................................................................................. 9
SECTION 4 – STANDARD PURCHASE DEFINITIONS ....................................................................................................................10
SECTION 5 – GENERAL TERMS AND CONDITIONS.......................................................................................................................12
SECTION 6 – SPECIAL REQUIREMENTS/INSTRUCTIONS .........................................................................................................31
SECTION 7 – REQUIRED FORMS ............................................................................................................................................................ 33
FORM 7.1 – BID SUBMITTAL CHECKLIST .........................................................................................................................33
FORM 7.2 – BIDDER’S ACKNOWLEDGEMENT FORM ..................................................................................................34
FORM 7.3 – ADDENDUM AND CHANGE ORDER PROCEDURE ACKNOWLEDGEMENT...............................35
FORM 7.4 – DRUG-FREE PREFERENCE STATEMENT ..................................................................................................36
FORM 7.5 – SWORN STATEMENT ON PUBLIC ENTITY CRIMES ............................................................................37
FORM 7.6 – ANTI-COLLUSION FORM................................................................................................................................... 38
FORM 7.7 – STATEMENT OF BIDDER’S QUALIFICATIONS.......................................................................................39
FORM 7.8 – PROFESSIONAL REFERENCES FOR PREVIOUS EXPERIENCE ........................................................40
FORM 7.9 – LISTING OF SUBCONTRACTORS...................................................................................................................42
FORM 7.10 - SCRUTINIZED COMPANIES CERTIFICATION………………………………………………………..……..43
FORM 7.11 – LOCAL BUSINESS AFFIDAVIT OF ELIGIBILITY ..................................................................................44
FORM 7.12 – E-VERIFY AFFIDAVIT ......................................................................................................................................45
FORM 7.13 – CERTIFICATION REGARDING DEBARMENT .......................................................................................46
FORM 7.14 - AFFIDAVIT OF COMPLIANCE WITH F.S. 287.138………………………………………………….…….47
FORM 7.15 – NO SUBMITTAL RESPONSE FORM ...........................................................................................................48
APPENDIX A - 44 C.F.R. PART 18 CERTIFICATION REGARDING LOBBYING……………………………………………….49
(ATTACHMENT 1) – SCHEDULE OF UNIT PRICING......................................................................................................................50
BID BOND ..........................................................................................................................................................................................................51
PAYMENT & PERFORMANCE BOND ....................................................................................................................................................53
LEASED EMPLOYEE AFFIDAVIT (for informational purposes only).................................................................................56
AFFIDAVIT REGARDING WORKERS’ COMPENSATION (for informational purposes only)..................................57
CITY OF PORT ORANGE CONTRACT DOCUMENTS (for informational purposes only) ..........................................58
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SECTION 1 – PURPOSE AND OVERVIEW
The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed bids from Firms or Companies (Bidders)
for HVAC improvement and upgrades including installation of two new (Owner Purchased) Chiller Units, VAV
Boxes, Motorized Damper for outdoor air connection, wall mounted thermostats, and system controls. Due to the
nature of the requirements, time is of the essence. Therefore, response time has been compressed.
It is the intent and purpose of the City of Port Orange (City) that this Invitation to Bid promotes competitive
selection. It shall be the Bidder’s responsibility to advise the Purchasing Division of any language, requirements,
etc. or any combination thereof that inadvertently restricts or limits the requirements stated in this ITB to a single
source.
READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR
FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.
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