Custodial Equipment
| Agency: | DeKalb County School District (DCSD) |
|---|---|
| State: | Georgia |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD17359795462881424 |
| Posted Date: | Mar 28, 2024 |
| Due Date: | Apr 23, 2024 |
| Solicitation No: | 24-579 |
| Source: | Members Only |
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Bid Information
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Contact Information
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Bid Attachments
| File Name | Description | File Size | ||||
| ||||||
|
ITB 24-579 Custodial Equipment Solicitation..pdf |
ITB 24-579 Custodial Equipment Solicitation | 668 KB | ||||
|
ITB 24-579 Attachment A-1.pdf |
ITB 24-579 Attachment A-1 | 158 KB | ||||
Bid Event Non-Participation Activity
| Activity Date | Activity Name | Description | ||||
| ||||||
| 4/9/2024 11:00:00 AM (ET) |
Virtual Demo |
The DeKalb County School District Vendor Services department is hosting a virtual session on how to submit an electronic bid via IonWave.
The virtual session will be held through Microsoft Teams on Tuesday, April 9, 2024, at 11:00 AM EST.
Those who would like to attend the virtual session, must register no later than Monday, April 8, 2024, by 4:00 PM EST, by sending an email to solicitationquestions@dekalbschoolsga.org .
Please enter “Virtual Session – ITB 24-579 Custodial Equipment in the subject line of your email. An invitation will be sent via Microsoft Teams to those participants no later than Tuesday, April 9, 2024, by 10:00 AM EST. (Attendance is not mandatory.) | ||||
| 4/12/2024 12:00:00 PM (ET) |
Deadline to Submit Questions |
Questions submitted to any other mailbox, voice mail or e-mail address will not be considered for response. The deadline to submit question is Friday April 12 , 2024, 12:00 pm . Questions received after the deadline will not be considered. All questions received by Noon, April 12, 2024, shall be answered in writing and both the questions and answers will be posted to the following website on or before Friday, April 19, 2024, 4:30 PM.
https://dekalbschoolsga.ionwave.net/Login.aspx
.
| ||||
| 4/19/2024 04:30:00 PM (ET) |
Q & A Responses |
It is intended that this ITB be adequate for any bidder to respond to DCSD’s requirements. However, should bidders have questions, all questions shall be submitted electronically to: https://dekalbschoolsga.ionwave.net/Login.aspx . Questions submitted to any other mailbox, voice mail or e-mail address will not be considered for response. The deadline to submit questions is April 12, 2024, 12:00 Noon. Questions received after the deadline will not be considered. All questions received by Noon, April 12, 2024, shall be answered in writing and both the questions and answers will be posted to the following website on or before Friday, April 19, 2024, 4:30 PM. | ||||
| 4/23/2024 02:00:00 PM (ET) |
Bid Submission Deadline |
Submittals responses to this solicitation will be received electronically on the DeKalb County School District website at https://dekalbschoolsga.ionwave.net/Login.aspx .
All potential bidders must register as a vendor at https://dekalbschoolsga.ionwave.net/Login.aspx . Proposals in response to this ITB must be received by the DCSD Vendor Services Procurement via IonWave no later than 2:00PM, Tuesday, April 23, 2024. Bids received after the stated deadline will not be considered. | ||||
| 4/23/2024 03:00:00 PM (ET) |
Virtual Public Acknowledgement |
The public acknowledgment will be held virtually through Microsoft Teams on Tuesday, April 23, 2024, at 3:00PM EST. Those who would like to attend the acknowledgement, please register no later than Monday, April 22, 2024, by 4:00PM EST, by sending an email to solicitationquestions@dekalbschoolsga.org.
Please enter “Public Acknowledgement -ITB 24-579 Custodial Equipment in the subject line of your email. An invitation will be sent via Microsoft Teams to those participants no later than Tuesday April 23, 2024, by 12:00 PM EST. | ||||
Attachment Preview
ITB 24-579
5
Custodial Equipment
Vendor Services Department
Procurement
1701 Mountain Industrial Boulevard
Stone Mountain, Georgia 30083
PAGE 1
EVENT
Solicitation Posts
Invitation to Bid (ITB) 24-579
Custodial Equipment
DATE(S)
Schedule of Events
TIME
LOCATION
March 28, 2024
5:00 PM
https://dekalbschoolsga.ionwave.net
Mandatory Pre-Proposal
Conference
Mandatory Site Visit
(if applicable)
IonWave Demo Virtual
Session- (Optional)
N/A
N/A
April 9, 2024
Via Microsoft Teams (registration required)
N/A
11:00 AM Via Microsoft Teams (registration required)
Deadline to Submit
Questions (Q&A)
April 12th, 2024
12:00 PM
https://dekalbschoolsga.ionwave.net
Q&A Deadline Responses
Submission Deadline
April 19, 2024
April 23, 2024
4:30 PM
2:00 PM
https://dekalbschoolsga.ionwave.net
https://dekalbschoolsga.ionwave.net
Virtual Public
Acknowledgement
April 23, 2024
3:00 PM Via Microsoft Teams (Registration required)
SUBMISSIONS MUST BE RECEIVED ELECTRONICALLY VIA https://dekalbschoolsga.ionwave.net
DeKalb County School District Solicitation Contact Person:
Carla L. Smith, Vendor Services Executive Director
(678) 676- 0120 and/or email at solicitationquestions@dekalbschoolsga.org
ITB 24-579
Custodial Equipment
PAGE 2
1701 MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GEORGIA 30083
https://dekalbschoolsga.ionwave.net/Login.aspx
INVITIATION TO BID
ITB 24-579
Custodial Equipment
ITB 24-579
Custodial Equipment
PAGE 3
TABLE OF CONTENTS
Title Page................................................................................................................................... 2
Table of Contents.................................................................................................................... 3-4
Submittal Terms.............................................................................................................................................................. 5-8
Attachments ........................................................................................................................ 44-66
PART I – BACKGROUND AND INFORMATION
A.
Objectives ................................................................................................................. 9
B.
General Information ................................................................................................... 9
C.
Procurement Process ................................................................................................ 9
D.
Addenda .................................................................................................................... 9
E.
Bidder Contact Persons ............................................................................................. 9
F.
Prohibited Contacts.................................................................................................. 10
G.
Virtual Session………………………………………………………………………….. ... 10
H.
Mandatory Virtual Pre-Proposal Conference ........................................................... 10
I.
Bid Submission Deadline……………………………………………………….. ............ 10
J.
Virtual Public Acknowledgement.…………………………………………………… ... ..10
K.
Questions and Answers ........................................................................................... 11
PART II – GENERAL REQUIREMENTS
A.
Bidder Performance ................................................................................................ 12
B.
Bidder Internal Coordination .................................................................................... 12
C.
News Release ......................................................................................................... 12
D.
Non-Discrimination .................................................................................................. 12
E.
Drug Free Workplace .............................................................................................. 12
F.
Smoke Free Workplace .......................................................................................... 12
G.
Costs Incurred ......................................................................................................... 12
H.
Rebates and Special Provisions .............................................................................. 13
I.
Insurance ................................................................................................................. 13
J.
Indemnification......................................................................................................... 15
K.
Illegal Immigration Reform and Enforcement Act of 2011 ........................................ 16
L.
Price Provisions ....................................................................................................... 16
M.
Permits and Applicable Laws ................................................................................... 17
N.
Infringement ............................................................................................................. 17
O.
Ownership Rights..................................................................................................... 17
P.
Non-Collusion .......................................................................................................... 17
Q.
Conflict of Interest .................................................................................................... 17
R.
Financial Stability ..................................................................................................... 17
S.
No Obligation/No Contract Guaranteed ................................................................... 18
T.
Confidentiality and Non-Disclosure .......................................................................... 18
U.
Business License ..................................................................................................... 18
V.
Protest Process……………………………………………………………………… ....…18
ITB 24-579
Custodial Equipment
PAGE 4
TABLE OF CONTENTS (CONT’D)
PART III – SCOPE OF WORK
A.
Purpose / Project Overview ................................................................................... 21
B
Project Scope of Work........................................................................................... 21
C.
References............................................................................................................ 23
D.
Brochures, Catalogs, Manuals, Websites, Literature ............................................ 23
E.
Required Content / Document Checklist ............................................................... 24
ATTACHMENTS
Attachment A – Cost Proposal/Fee Schedule .......................................................................... 25
Attachment A-1 – Bid Form...................................................................................................... 25
Attachment B – Critical Paragraphs ......................................................................................... 26
Attachment C – Bidder’s Client Reference Form ..................................................................... 27
Attachment D – Confidentiality and Non-Disclosure ................................................................ 28
Attachment E – Suspension and Debarment ........................................................................... 29
Attachment F – Conflict of Interest ........................................................................................... 30
Attachment G- Illegal Immigration Reform and Enforcement Act of 2011
Certification ..................................................................................................... 31
Attachment H- Non-Collusion................................................................................................... 37
Attachment I- Signature Page .................................................................................................. 38
Final Page................................................................................................................................ 39
ITB 24-579
Custodial Equipment
PAGE 5
DeKalb County School District (“DCSD”) extends this offer to submit a proposal for the possible purchase or
lease of goods and/or services conforming to the following designated specifications, terms, and conditions. This
solicitation will require DCSD Board of Education approval.
Format and Submission of Invitation to Bid
Submittal responses to this solicitation will be received electronically on the DeKalb County School District
website at https://dekalbschoolsga.ionwave.net/Login.aspx.
The format requirements for ITB responses are designed to ensure uniformity in the responses, provide the
information necessary to understand each offeror’s proposal, and facilitate an efficient and comprehensive
evaluation of all responses. Responses must comply with the specifications and detailed instructions stated in
this ITB document, be signed by the certifying company official, and be presented to the DCSD Vendor Services-
Procurement Department according to the detailed instructions stated in this document.
• ITB responses must be submitted electronically via https://dekalbschoolsga.ionwave.net/Login.aspx.
• Proposals must be presented in a PDF format. All attachments must be identified properly for easy
recognition and association.
• Each page of the response must be numbered.
• Each proposal must contain a detailed Table of Contents and must be organized in the same order as
the requirements are outlined in this ITB document. Each separate bullet point must be addressed
individually. A response that does not adhere to a “point-by-point” format may be disqualified.
• Responses shall be organized simply and economically. Emphasis must be placed on completeness
and clarity. Proposals that do not include all the required information may be disqualified.
All potential respondents must register as a vendor at https://dekalbschoolsga.ionwave.net/Login.aspx.
Time is of the essence. Specify your earliest __________ and latest __________ service commencement dates
after receipt of award letter.
Approval by the DeKalb County Board of Education
Official approval by the DeKalb County Board of Education is required for this procurement. No contract shall be
construed to be formed without the advance official approval of the DeKalb County Board of Education. The
successful offeror will be notified after DeKalb County Board of Education approval.
Funding Provisions
No award or contract will be made if funding is not approved by the DeKalb County Board of Education.
Fiscal Year Funding Implications
The fiscal year for DCSD begins July 1 and ends June 30. This solicitation and any resulting contract(s) may
contain renewal and extension options.
This solicitation, any resulting contract(s), and any renewal and extension options shall terminate absolutely
without further obligation on the part of DCSD at the end of the fiscal year in which this solicitation was issued and
at each June 30 renewal anniversary date thereafter unless the successful offeror is notified otherwise and agrees
in writing to the exercise of renewal and extension options.
Compliance with Specifications
Bidder must indicate below whether or not this bid is in complete compliance with the stated specifications. If
there are any deviations from the specifications, the bidder must indicate in writing what the deviations are and
must submit with the bid a complete descriptive literature on the actual items bid. Attach and label additional
sheets if necessary.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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