CCSD Copy Paper HC-04-25-24C rev 0

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Agency: Columbia County School District
State: Georgia
Level of Government: State & Local
Category:
  • 75 - Office Supplies and Devices
Opps ID: NBD17440508897672626
Posted Date: Mar 25, 2024
Due Date: Apr 25, 2024
Solicitation No: HC-04-25-24C
Source: Members Only
  • CCSD Copy Paper HC-04-25-24C rev 0

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    Columbia County School District
    PURCHASING DEPARTMENT
    4781 Hereford farm Road, Evans, GA 30809
    Tele: (706) 541-2723 ext. 5108 Fax: (706) 855-3843 Email: Hudson.Chandler@ccboe.net
    NOTICE TO BIDDERS
    MULTI-PURPOSE COPY PAPER
    NUMBER HC-04-25-24A
    The Columbia County School District (CCSD) is accepting sealed bids as specified in
    the attached invitation for bid (IFP). Bids will be received at the office of Mr.
    Hudson E. Chandler, Purchasing Supervisor, Columbia County School District,
    Business Department, 4781 Hereford Farm Road, Evans, GA 30809.
    Bid Due: April 25, 2024 @ 2:00pm at CCBOE
    Business Department, 4781 Hereford Farm Road,
    Evans, GA 30809
    BIDS SHALL BE PLAINLY MARKED
    IFB FOR: Multi-Purpose Copy Paper
    REQUEST FOR PROPOSAL NUMBER: HC-04-25-24A
    DUE BEFORE: April 25, 2024 @ 2:00 p.m.
    Any bid received later than the specified date and time, whether delivered in person
    or mailed, may be disqualified.
    The CCSD reserves the right to reject any or all bids and to accept any bid deemed
    most advantageous to the Columbia County School District and to waive any
    informalities in bidding.
    Hudson E. Chandler
    Purchasing Supervisor
    CERTIFICATION & ACCEPTANCE FORM
    Project Name:
    Multi-Purpose Copy Paper
    Refer ALL Inquiries to:
    REQUEST FOR BID
    NO. HC-04-25-24A
    Commodity: Multi-Purpose Copy Paper
    Columbia County School District
    4781 Hereford Farm Road
    Evans, GA 30809
    ATTN: Hudson Chandler, Purchasing
    Supervisor
    Contract Type: Fixed Price
    FOR CCSD USE ONLY
    Contract Number:
    Telephone:
    Facsimile:
    E-Mail:
    706- 541- 2723 Ext. 5108
    706- 855-3843
    Hudson.Chandler@ccboe.net
    (See page 2 for mailing instructions.)
    NOTICE TO BIDDERS
    Proposals are due no later than 2:00 p.m., April 25, 2024.
    Offers are subject to rejection if not received by the due date and time specified and may be subject to rejection if not
    submitted with this form.
    EXECUTION
    In compliance with this Request for Proposal, and subject to all the terms and conditions herein, the undersigned offers
    and agrees to furnish all products, materials, equipment, and labor necessary to perform to the attached specification, at
    the price and within the time specified herein. I certify that this Offer is made without prior understanding, agreement,
    or connection with any firm, corporation, or person submitting a Proposal for the same purpose, and is in all respects fair
    and without collusion or fraud. Under penalty of perjury, the undersigned Offeror certifies that, to the best of its
    knowledge and belief: (1) the prices in this Proposal have been arrived at independently without collusion, consultation,
    communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with
    any other Offeror, or to any competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise
    required by Federal or Georgia Law, the prices which have been offered in this Proposal have not been knowingly
    disclosed by the Offeror and will not be knowingly disclosed by the Offeror prior to opening, directly or indirectly, to any
    other Offeror or to any other competitor; and (3) no attempt has been made or will be made by the Offeror to induce any
    other person, partnership or corporation to submit or not submit a Proposal for the purpose of restricting competition.
    Failure to execute/sign Proposal prior to submittal may render the Proposal invalid. Late Proposals may
    not be accepted.
    OFFICIAL BUSINESS NAME,
    COMPANY NAME, TRADE NAME:
    STREET ADDRESS:
    FEDERAL ID OR SOCIAL SECURITY NO:
    P.O. BOX:
    ZIP:
    CITY & STATE & ZIP:
    TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
    TELEPHONE
    NUMBER:
    FAX NUMBER:
    TOLL FREE TEL. NO
    (800)
    AUTHORIZED SIGNATURE:
    DATE:
    WEB ADDRESS:
    E-MAIL:
    Offer valid for 45 days from Request for Proposal due date unless otherwise stated here: ____ days
    TYPE BUSINESS
    Check one or more where applicable:
    Minority-Owned Business (at least 51% owned and controlled by minority group members)
    Woman-Owned Business (at least 51% owned and controlled by women)
    Small Business
    ACCEPTANCE OF OFFER
    If any or all parts of this Proposal are accepted, an authorized representative of the CCSD shall affix their signature hereto
    and this document and any other special terms and conditions, scopes of work, specifications, and any Columbia County
    School District Contract conditions applicable to this Request For Proposal shall then constitute the entire written
    contract agreement between the parties (“Contract”). This Contract supersedes all prior written or oral agreements and
    there are no other promises or conditions in any other agreement, whether written or oral, having effect on this Contract.
    A copy of this acceptance will be forwarded to the successful Offeror and a CCSD Purchase Order and/or General Contract
    For Services will issued as a release against this Contract.
    FOR CCSD USE ONLY
    Offer accepted and contract awarded this ____ day of _____________________, 20_____,
    By ___________________________________________________________ (Authorized
    contracting representative of CCSD).
    MAILING INSTRUCTIONS: Mail (e.g., US Mail, Fed Express) pages 1 & 2 of this fully executed Request for Bid
    document and any required RFB documents with your Proposal. This is a formal sealed RFB. Seal, address envelope and
    identify the Request For Proposal number on the outside of the package as shown below: It is the responsibility of the
    Offeror to have all required RFB documents received by CCSD on or before the specified due date and time. INCLUDE ONE
    ORIGINAL BID RESPONSE AND ONE COPY.
    Columbia County School District
    Business Department
    4781 Hereford Farm Road
    Evans, Georgia 30809
    Attention: Hudson Chandler, Purchasing Supervisor
    Project:
    Multi-Purpose Copy Paper
    RFB:
    HC-04-25-24A
    Final review: April 25, 2024 @ 2:00 p.m.
    Instructions & Specifications
    The Columbia County School District, 4781 Hereford Farm Road, Evans, Georgia 30809 (CCSD) is soliciting
    competitive bids for the supply of multi-purpose copy paper during the 2024-2025 school year under Request
    for Bid (RFB) HC-04-25-24A. The CCSD prefers to enter into a contract with one successful Bidder as a result of
    this RFB.
    Proposals are due no-later-than April 25, 2024 at 2:00 p.m.
    • Bids are due no-later-than 2:00 p.m. EST, April 25, 2024
    • Order(s) would be placed before the end of May 17, 2024
    • Delivery to be begin near the end of June 2024 (as per schedule by Warehouse Manager)
    The contract is for “Dock” delivery to the CCSD warehouse located at 1741 Blanchard Drive, Grovetown, GA
    30813 (Warehouse) 2-3 trailers per week. Final dates and times of deliveries to be provided by Warehouse
    Manager.
    All Multi-Purpose Copy Paper shall be 500-sheets per ream, 10-reams per case, 40-cases per pallet. All reams
    shall be mill-wrapped.
    The Bidder must clearly identify the manufacturer/brand of the paper being offered in response to this IFB using
    the attached Bid Input Form. Bidders shall also provide, as part of this RFP, the mill specification corresponding
    to the proposed brand. The manufacturer and/or brand name must be clearly identified on each ream and on the
    outside of each carton/case delivered to the CCSD.
    To be responsive to this IFB, each Bidder must submit a copy of the manufacturer’s detailed paper specifications
    for CCSD evaluation before the IFB closing date and time. Failure to submit the required specifications will
    result in disqualification of your proposal. Submission of samples for any proposed multi-purpose copy paper is
    not required unless the Bidder is proposing a different specification than those specified by CCSD. If the Bidder
    proposes specifications other than those specified by CCSD, the Bidder may be required to submit a minimum of
    2-reams of sample paper.
    All pricing shall be fixed-price, FOB Destination, and shall include all shipping, handling, and all other charges.
    CCSD is tax exempt (#586000217).
    The CCSD warehouse is not capable of receiving “dock” delivery of multiple truckloads of paper in one day.
    Therefore, to insure sufficient CCBOE personnel will be available to receive and off-load each truck, the CCSD
    Warehouse Manager, Kelly Walden, must be contacted at (706) 541-2477 at least 72-hours in advance of any
    anticipated deliveries. CCSD can facilitate 2-3 truckloads per week. Acceptable delivery times and dates are to be
    arranged between the winning vendor and Kelly Walden, warehouse manager.
    The successful Bidder shall make no change and/or substitution of any Multi-Purpose Copy Paper during the
    performance period of any contract leading from this IFB that is different from the specification and/or samples
    provided as part of this IFB unless such substitution is requested in writing and accepted by CCSD in advance of
    any such proposed change. Failure to provide written notification and to obtain CCSD authorization before any
    such change and/or substitution may place the Bidder in default of the contract.
    Bidders shall provide Proof of General Liability and Workers Compensation Insurance as specified in the
    attached CCSD terms and conditions with Columbia County Board of Education named as the certificate holder
    or additional named insured within 10-business days following notification of contract award.
    Columbia County School District
    Multi-Purpose Copy Paper
    HC-04-25-24A
    All bidders must submit a minimum of three references on the attached CCSD Business References Form.
    References must be for projects/contracts of similar size and scope as that contemplated herein. Failure to
    provide adequate references may result in disqualification of your proposal.
    This solicitation does not obligate funds, nor does it constitute a contract, offer of employment, or offer of
    purchase. The cost of preparation of a bid response is the sole obligation of the Bidder.
    This solicitation is not intended to be, nor shall it be construed as being, restrictive of the concepts, parts and/or
    service that a bidder may choose to propose in response to this RFP. Each proposal must meet the minimum
    CCSD specifications and conditions provided herein in order to be considered fully responsive to the RFP.
    Proposals found to be non-responsive to the RFP will not be considered for further evaluation and/or
    subsequent contract award.
    All bidders are being provided the same time and opportunity to request any additional information or
    clarification concerning this bid in advance of the specified bid due date and time. Therefore, failure to seek
    such information or clarification prior to the bid closing shall all be deemed to have been fully asked and
    answered in advance of the bid closing. All questions or request for information relating to this solicitation shall
    be directed to the attention of Hudson Chandler, CCSD Purchasing Supervisor, Business Department, by
    telephone at 706-541-2723 x5108, by email at Hudson.Chandler@ccboe.net.
    By submitting a proposal, the Bidder certifies that, to the best of its knowledge and belief: (1) the prices in this
    proposal have been arrived at independently without collusion, consultation, communication, or agreement, for
    the purposes of restricting competition, as to any matter relating to such prices with any other Bidder, or to any
    competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by Federal
    or Georgia Law, the prices which have been offered in this proposal have not been knowingly disclosed by the
    Bidder and will not be knowingly disclosed by the Bidder prior to opening, directly or indirectly, to any other
    Bidder or to any other competitor; and (3) no attempt has been made or will be made by the Bidder to induce any
    other person, partnership or corporation to submit or not submit a proposal for the purpose of restricting
    competition.
    Any discussions regarding price with CCSD employees or other bidders prior to the bid review is expressly
    forbidden and will result in disqualification of your bid.
    CCSD will accept bids sent by email. Bidders are to consider emailed bids not received by
    Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18 megabytes
    exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.
    THE FOLLOWING DOCUMENTS MUST BE INCLUDED AND FULLY EXECUTED AS PART OF YOUR PROPOSAL.
    FAILURE TO PROVIDE ALL REQUIRED RFP DOCUMENTS MAY RESULT IN DISQUALIFICATION OF YOUR
    PROPOSAL.
    • Multi-Purpose Copy Paper Bid Input Form (1-Page)
    • Business References Form (1-Page)
    • Product Specifications and supporting documentation
    This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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