Annual Supply of Motor Oils & Lubricants
| Agency: | City of Lincoln/Lancaster County |
|---|---|
| State: | Nebraska |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD17470891111249115 |
| Posted Date: | Oct 5, 2023 |
| Due Date: | Oct 19, 2023 |
| Solicitation No: | 23-152 |
| Source: | Members Only |
|
Bid Information
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Contact Information
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Bid Documents
| Document name | Format | ||||
| |||||
|
Bid Invitation |
Acrobat / PDF | ||||
Bid Attachments
| File Name | Description | File Size | ||||
| ||||||
|
Instructions to Bidders.pdf |
Instructions to Bidders | 158 KB | ||||
|
23-152 Lubricant Specifications.pdf |
Specifications | 104 KB | ||||
|
Special Provisions for Term Contracts - City & County.pdf |
Term Contract Provisions | 50 KB | ||||
|
Contract - County_City Annual.pdf |
Sample Contract | 201 KB | ||||
|
Insurance Requirements 23-152.pdf |
Insurance Requirements | 45 KB | ||||
|
23-152 Adv.pdf |
Notice to Bidders | 80 KB | ||||
Event Invitations
| Supplier Name | City | State | Contact | ||||
| |||||||
| 1st In Emergency Products | Haskell | NJ | |||||
| 81 Logistics Group LLC | Desoto | TX | Donald Kelly | ||||
| 81 TRAILER SALES LLC | Hebron | NE | Randy Hissong | ||||
| 911 Custom LLC | Olathe | NE | |||||
| A STREET AUTO PARTS INC. | LINCOLN | NE | Michael Loll | ||||
| A. Y. McDonald Mfg. Co. | Dubuque | IA | |||||
| AAA Travel | Omaha | NE | DENISE DETTMAN | ||||
| Acker Diesel Repair LLC | Lincoln | NE | Bruce Acker | ||||
| ADS INC | Virginia Beach | VA | Austin Richardson | ||||
| Advance Auto Parts | Grand Island | NE | |||||
| Advanced Cleaning Equipment INC | Omaha | NE | |||||
| Advantage Outfitters, LLC | Valley Stream | NY | |||||
| Agilaire LLC | Knoxville | TN | |||||
| Agilent Technologies Inc. | Wilmington | DE | Georgeann Foster | ||||
| Agriland FS | Winterset | IA | |||||
Attachment Preview
23-152
Annual Supply of Motor Oils & Lubricants
Issue Date: 10/5/2023
Questions Deadline: 10/12/2023 02:00 PM (CT)
Response Deadline: 10/19/2023 02:00 PM (CT)
Lincoln Purchasing
Contact Information
Contact: Jessica Mehrhoff, Assistant Purchasing Agent
Address: Purchasing
Suite 200
Purchasing
440 S. 8th St.
Lincoln, NE 68508
Phone: (402) 441-8333
Email: jmehrhoff@lincoln.ne.gov
Page 1 of 13 pages
Deadline: 10/19/2023 02:00 PM (CT)
23-152
Event Information
Number:
23-152
Title:
Annual Supply of Motor Oils & Lubricants
Type:
Notice to Bidders
Issue Date:
10/5/2023
Question Deadline: 10/12/2023 02:00 PM (CT)
Response Deadline: 10/19/2023 02:00 PM (CT)
Bid Attachments
Instructions to Bidders.pdf
Instructions to Bidders
23-152 Lubricant Specifications.pdf
Specifications
Special Provisions for Term Contracts - City & County.pdf
Term Contract Provisions
Contract - County_City Annual.pdf
Sample Contract
Insurance Requirements 23-152.pdf
Insurance Requirements
23-152 Adv.pdf
Notice to Bidders
Download
Download
Download
Download
Download
Download
Bid Attributes
1 Instructions to Bidders
I acknowledge reading and understanding the Instructions to Bidders.
Yes
(Required: Check if applicable)
2 Insurance Requirements and Endorsements
Vendor agrees to provide insurance coverage and comply with each provision listed in the Insurance
Requirements form, including the submission of the Certificate of ACORD and the applicable endorsements.
Insurance Certificate and required endorsements are required at time of contract execution by awarded vendor.
Vendors are strongly encouraged to send the insurance requirements and endorsement information to
their insurance agent prior to bid closing in order to expedite the contract execution process.
Yes
(Required: Check if applicable)
Page 2 of 13 pages
Deadline: 10/19/2023 02:00 PM (CT)
23-152
3 Specifications
I acknowledge reading and understanding the specifications.
Yes
(Required: Check if applicable)
4 Bid Documents
I acknowledge and accept that it is my responsibility as a Bidder to promptly notify the Purchasing Department Staff
prior to the close of the bid of any ambiguity, inconsistency or error which I may discover upon examination of the
bid documents including, but not limited to the Specifications.
Yes
(Required: Check if applicable)
5 Draft Sample Contract
I acknowledge reading and understanding the draft sample contract.
Yes
(Required: Check if applicable)
6 Special Provision Term Contract Provisions
I acknowledge reading and understanding the Special Provision Term Contract Provisions.
Yes
(Required: Check if applicable)
7 Recycling of Corrugated Cardboard
I acknowledge and accept that I must comply with the City of Lincoln recycling regulations which includes a ban of all
corrugated cardboard from the City Landfill effective April 1, 2018. Vendors shall haul any recyclable material
directly to any of the three processor facilities which are currently operating in the City of Lincoln, or they can use a
recycled material hauler for curbside collection at their place of business. Vendors are also encouraged to recycle
any other approved materials used, or removed, from a City or County jobsite. Go to -
https://www.lincoln.ne.gov/City/Departments/LTU/Utilities/Solid-Waste-Management/Recycling for more information
on City of Lincoln recycling programs.
Yes
(Required: Check if applicable)
8 Quantities
I acknowledge that the quantities listed for each line item are an estimated amount. The City/County does not
guarantee any dollar amount or order quantities for the term of the contract.
Yes
(Required: Check if applicable)
9 Pricing
Net costs of all goods and services requested and all bids shall include all transportation FOB destination and
inside delivery.
The contract unit prices shall remain fixed for the first year of the contract. After the initial one-year period, any
request for an increase must be submitted in writing to the Purchasing Department a minimum of 90 days prior to
the end of the current contract period with the request on company letterhead with an authorized signature and
documentation for such increase.
The City reserves the right to deny any requested price increase. No price increases are to be billed to
the Department prior to written amendment of the contract by the parties.
The City will be given full proportionate benefit of any decreases for the term of the contract.
Yes
(Required: Check if applicable)
Page 3 of 13 pages
Deadline: 10/19/2023 02:00 PM (CT)
23-152
1 Tax Exempt Certification Forms
0 Materials being purchased in this bid are tax exempt and unit prices are reflected as such. A Purchasing Agent
Appointment form and an Exempt Sales Certificate form shall be issued with contract documents. (Note: State Tax
Law does not provide for sales tax exemption for proprietary functions for government, thereby excluding the
purchases of pipes to be installed in water lines and purchase of water meters.)
Yes
(Required: Check if applicable)
1 U.S. Citizenship Attestation
1 Is your company legally considered an Individual or Sole Proprietor: YES or NO
As a Vendor who is legally considered an Individual or a Sole Proprietor I hereby understand and agree to comply
with the requirements of the United States Citizenship Attestation Form, available at:
http://www.sos.ne.gov/business/notary/citizenforminfo.html
All awarded Vendors who are legally considered an Individual or a Sole Proprietor must complete the form and
submit it with contract documents at time of execution.
If a Vendor indicates on such attestation form that he or she is a qualified alien, the Vendor agrees to provide the
US Citizenship and Immigration Services documentation required to verify the Vendor’s lawful presence in the
United States using the Systematic Alien Verification for Entitlements (SAVE) Program.
Vendor further understands and agrees that lawful presence in the United States is required and the Vendor may
be disqualified or the Contract terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat.
4-108.
(Required: Maximum 1000 characters allowed)
1 Warranty
2 I warrant that all equipment and supplies offered will conform to the design, specifications, samples, or other
descriptions contained in this bid, will be free from defects in workmanship and material and to the extent that I
know, or have reason to know of the purpose for which the supplies are intended, will be fit and sufficient for such
purpose as deemed applicable. The warranty required here under must provide all parts, equipment,
transportation, technical assistance, labor and supervision necessary to correct any deficiency resulting from
manufacturing defects without charge for a period of one (1) year after the date of final acceptance of all materials,
equipment, and services furnished by successful bidder. Thereafter the manufacturer's standard warranty will apply.
Yes
(Required: Check if applicable)
1 Purchase Order Contact
3 The Purchasing Department issues Purchase Orders via email to a designated contact person of the awarded
Bidder. This designee should be the primary contact with the department through the delivery of the
product/services. Please list the name, email address and phone number of the person who will be the contact
person for the purchase order to be awarded.
(Required: Maximum 1000 characters allowed)
Page 4 of 13 pages
Deadline: 10/19/2023 02:00 PM (CT)
23-152
1 Contract Contact
4 The Purchasing Department issues Contracts via email to a designated contact person of the awarded Bidder. This
designee should be the primary contact with the department through the delivery of the product/services. Please list
the name, email address and phone number of the person who will be the contact person for the contract to be
awarded.
(Required: Maximum 1000 characters allowed)
1 Bid Award
5 I acknowledge and understand that the City, County and/or Public Building Commission reserve the right to award
bids item-by-item, with or without alternates/options, by groups, or "lump sum" such as shall best serve the
requirements and interests of the City, County and/or Public Building Commission.
a) Do you agree and understand? Yes/No_____
b) Is your pricing based on all-or-nothing basis? Yes/No_____
(Required: Maximum 1000 characters allowed)
Bid Lines
1 HEAVY DUTY ENGINE OIL - 15W40, CK-4 PLUS
(Response required)
Quantity: 27 UOM: QUART
Unit Price: $
Manufacturer: CATERPILLAR
Manufacturer #: CAT DEO-ULS
Supplier Notes:
2 HEAVY DUTY ENGINE OIL - 15W40, CK-4 PLUS
(Response required)
Quantity: 13 UOM: 55 GALLON DRUM
Unit Price: $
Manufacturer: CATERPILLAR
Manufacturer #: CAT DEO-ULS
Supplier Notes:
Total: $
No bid
Alternate specification
(Attach separate sheet)
Additional notes
(Attach separate sheet)
Total: $
No bid
Alternate specification
(Attach separate sheet)
Additional notes
(Attach separate sheet)
Page 5 of 13 pages
Deadline: 10/19/2023 02:00 PM (CT)
23-152
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