Producer Services for: Property and Casualty Insurance
| Agency: | New Hampshire Community College System |
|---|---|
| State: | New Hampshire |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17487394169155686 |
| Posted Date: | Feb 23, 2024 |
| Due Date: | Mar 15, 2024 |
| Solicitation No: | SYS24-04 |
| Source: | Members Only |
| Bid # | College | Bid Description | Addendum | Closes on | |
| SYS24-04 | CCSNH System Office | Producer Services for: Property and Casualty Insurance | 3/15/2024 |
Attachment Preview
REQUEST FOR PROPOSALS
FOR
Producer Services for:
Property and Casualty Insurance
At
The Community College System of New Hampshire
RFP #SYS24-04
Date of Issue: February 23, 2024
Proposals must be received no later than
2:00 PM on March 15, 2024
All questions related to the RFP should be submitted via e-mail to:
Jason Bishop, Director of Risk Management & Insurance Programs at
jbishop@ccsnh.edu
The full content of this Request for Proposals, Attachments, Appendices, Response to Questions and all Addenda via
CCSNH website located at:
https://www.ccsnh.edu/about-ccsnh/bidding-rfp/
The RFP contains specific protocols relating to discussion and other communications regarding this RFP. Any
violations of these provisions may result in immediate disqualification of a firm’s submission.
Prospective firms are encouraged to promptly notify CCSNH of any apparent inconsistencies, problems, or
ambiguities in the RFP.
Page 1 of 29 (Rev. 9/2023)
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NOTICE
The Community College System of New Hampshire, CCSNH, is requesting proposals to establish
a service contract with an insurance producer to act as the Broker of Record on behalf of the
CCSNH for securing property and casualty insurance coverage and to provide related services.
The contract will run for five years with an option to extend an additional term of two years and
will include the fiscal years ending on June 30, 2025, June 30, 2026, June 30, 2027, June 30,
2028 and June 30, 2029. The proposals shall be in accordance with the conditions and
specifications in the request for proposal available on the at https://www.ccsnh.edu/about-
ccsnh/bidding-rfp/ or in the CCSNH System Office, 26 College Drive, Concord, NH 03301.
CCSNH will attempt to administer the proposal process in accordance with the terms and dates
outlined in the Request for Proposal, RFP. CCSNH reserves the right to modify the activities, time
line, or any other aspect of the process as deemed necessary.
By requesting proposals, the CCSNH is in no way obligated to award a contract or pay the
expenses of proposing institutions in connection with the preparation or submission of a
proposal. The award of the contract is contingent on approval from the CCSNH Board of Trustees.
PROPOSAL SUBMITTAL:
All proposals must be received on or before March 15, 2024 by 2:00 PM EST. Interested parties may
submit a proposal to the Community College System of NH by email to jbishop@ccsnh.edu or if needed,
may fax to (603)271-2725. All proposals must be clearly marked with proposal number, date due and
agent’s name (Jason Bishop).
The Community College System of NH is not responsible for proposals not received due to equipment
failure, mail delays, etc. If you want to ensure your proposal was received, please verify by calling Jason
Bishop at (603)230-3516.
Page 2 of 29 (Rev. 9/2023)
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TABLE OF CONTENTS
I
Purpose
II
Schedule of Events
III
Background
IV
Bid Instructions & Conditions
V
Preparation of Proposal
VI
Eligibility Criteria
VII
Award Criteria
VIII
Proposal Specifications
IX
Evaluation
X
Invoicing
XI
Quotation Worksheet/Offer
XII
Appendices
Page 3 of 29 (Rev. 9/2023)
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I - PURPOSE
The purpose of the RFP is to secure services from one assigned producer for the acquisition of
property and casualty insurance coverage. “Insurance Producer” is defined as a person required
to be licensed under the laws of this state to sell, solicit or negotiate insurance.” See RSA 402-J:2
(V). “Person” is defined as “an individual or business entity.” See RSA 402-J:2 (XII). Items not
expressly stated herein, but necessary to achieve the intent, are understood to be covered by the
general specifications or instructions.
The Producer shall act as a representative of the CCSNH and solicit insurance, rather than
selling insurance to the CCSNH on behalf of insurance companies.
Page 4 of 29 (Rev. 9/2023)
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II – ESTIMATED TIMETABLE/SCHEDULE OF EVENTS
Description
RFP released
Deadline for inquiries, Questions and/or proposed
specification changes
Proposal Due Date
Evaluations Completed
Recommendation to Board of Trustees/Chancellor
Date
February 23, 2024
March 1, 2024
March 15, 2024 by 2:00 PM EST
April 5, 2024
April 18, 2024
Page 5 of 29 (Rev. 9/2023)
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