Municipal Sidewalk Tractor for the Highway Department
| Agency: | Town of Merrimack |
|---|---|
| State: | New Hampshire |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17488576473679752 |
| Posted Date: | Apr 11, 2024 |
| Due Date: | Apr 29, 2024 |
| Source: | Members Only |
Municipal Sidewalk Tractor for the Highway Department , due Monday, April 29, 2024 at 2PM
Attachment Preview
Town of
Merrimack, New Hampshire
6 Baboosic Lake Rd · Merrimack, NH 03054 · www.merrimacknh.gov
April 11, 2024
REQUEST FOR BID
MUNICIPAL SIDEWALK TRACTOR
Sealed bids will be received by the Town of Merrimack until Monday, April 29, 2024 for one (1)
Municipal Sidewalk Tractor for the Highway Division in accordance with the enclosed
specifications and conditions.
If, in the bidder’s opinion, any aspect of the above specifications is either inadequate or
unnecessary, please bid as closely as possible to the specifications and provide an alternate bid
reflecting recommended modifications.
The Town currently has numerous older Trackless attachments which the Town needs this new
tractor to utilize. They are available for viewing by setting up an appointment to view the
existing attachments between 7AM – 2:30PM weekdays at the Highway Maintenance Complex
located at 76 Turkey Hill Rd, Merrimack, NH. Please call Lori Halverson at (603) 423-8551 or
email at lhalverson@merrimacknh.gov.
The bid shall be submitted on the Bid Form furnished herewith and shall exclude state and
federal taxes not applicable to municipalities. The bid price shall include delivery and be quoted
F.O.B. Town of Merrimack, Highway Department, 76 Turkey Hill Rd, Merrimack, NH.
Descriptive literature must accompany bid.
The Town reserves the right to reject any or all bids, to waive irregularities in the bids, and to
accept the bid which best serves the interest of the Town.
Three copies of the bids must be provided. They are to be sealed and marked “Bid on Municipal
Sidewalk Tractor” and be delivered to the Town of Merrimack Finance Department, 6 Baboosic
Lake Rd, Merrimack, NH 03054 by the time specified above when they will be read aloud.
The Town of Merrimack’s Purchasing Policy is available on the Town’s website:
http://www.merrimacknh.gov/town/departments/finance/bid_opportunities;
a copy may be obtained by contacting the Purchasing Agent.
It is the bidder’s responsibility to confirm the bid is received by the Finance Department by the
date and time specified.
For additional information contact Kelly Valluzzi, Purchasing Agent, at
kvalluzzi@merrimacknh.gov (603) 424-7075.
Page 1 of 12
Town of
Merrimack, New Hampshire
6 Baboosic Lake Rd · Merrimack, NH 03054 · www.merrimacknh.gov
SPECIFICATIONS FOR
MUNICIPAL SIDEWALK TRACTOR
It is the intent of these specifications to outline the Town’s minimum requirements for one Municipal sidewalk
tractor to be furnished to the Highway Division of the Town of Merrimack, NH.
1. General:
The equipment shall be new, latest or current model year at time of delivery, and shall be furnished, installed
and fully operational, complete in every detail. It shall be of such design and construction to meet the general
and specified requirements set forth. Any parts or units not specifically mentioned, but are necessary to form a
complete unit, shall be furnished by the successful bidder.
The vehicle must meet or exceed all applicable Federal and New Hampshire laws and regulations in force at the
time of delivery.
2. Usage:
This piece of equipment will be used for winter maintenance of the Town sidewalks, and in the summer for
roadside mowing, sweeping and asphalt milling. Tractor must be able to accept currently owned attachments
from Trackless MT, series 5.
3. Service & Warranty Requirements:
a.
To insure proper service, no bid will be accepted unless the bidder owns or offers
facilities within 50 miles from Merrimack, NH where complete parts and service are available. The facility
must be staffed by full time personnel who are factory trained and certified in the operation and repair of
the equipment, with full authorization of the manufacturer. Bids from manufacturers who use third party
service people or facilities, or who do not offer a service center will be immediately rejected. Furthermore,
due to a concern over having vehicles out-of-service for extended periods of time any bidder who cannot
guarantee that all future repairs will be handled at a local level will not be acceptable.
b.
The bid shall describe the standard factory warranty on all equipment, material and
workmanship shall be a minimum of “bumper-to-bumper” from the date of delivery. In addition, each bid
shall include an option for the Town to purchase an extended 5-year “bumper-to-bumper” warranty on the
equipment. Warranty shall be inclusive of parts, service time, and transportation of equipment to service
provider. Any exceptions to the warranty shall be clearly contained in the bid.
4. Miscellaneous: Manuals shall include proper operation, safety, maintenance, parts, and repair for tractor
and all attachments. Manufacturer shall supply a full replacement set for all operator safety and warning
decals, as well as a can of touch-up paint.
Manufacturer’s assembly line parts coding information must be included with the unit. The intent is to
enable identification of all component parts in case of breakdowns and the need to obtain replacement
parts.
5. Delivery: The Certificate of Origin will be provided to the Town of Merrimack upon delivery of
equipment.
Upon delivery and prior to acceptance the Fleet Division will inspect and approve the new equipment.
6. Exceptions/Deviations: Any exceptions or deviations from the specifications shall be addressed on the
Bid Form.
7. Submittal: Failure to submit any and all documents requested could be cause for bid to be rejected.
Page 2 of 12
TRACK LESS SIDEWALK TRACTOR
A four wheel drive articulating, oscillating, rubber tired, diesel powered multi-purpose tractor,
designed for year round work, utilizing The Towns existing attachments shall be supplied:
Make
Model
Year
Repair parts inventory location
Repair facility location
Mandatory Requirements:
Tractor shall be no wider than 50 ½” including
fenders and no higher than 88” to the top of
roof guard.
The cab of tractor (panels and roof) must be
steel. Plastic, fiberglass or any other non-
metallic material will not be accepted.
Engine shall have a displacement of no less
than 4.5 LT. HP to be 74hp or greater. The
engine must be a Tier 4 final diesel not
requiring the use of urea injection. Tier 3 or
4I engines not acceptable.
Tractor shall have sufficient hydraulic
capability to power manufacturers own
hydraulically driven angle sweeper, flail
mower, snow blower, cold planer, etc.
Tractor shall have a mechanically driven front
PTO.
A seat safety switch must automatically shut
down PTO shaft and shut off any hydraulically
powered attachment.
If the operator leaves the seat without placing
the shifter into neutral, the engine will shut
down.
Cab must be ROPS certified and have a metal
certification tag attached to the structure.
The tractor shall have a minimum of 8
flashing LED amber lights mounted above the
roof line, two on each side for full
unobstructed visibility.
Comply
Yes
No
Dimensions are not to exceed the following: Yes
No
Overall length including rear bumper – 149.5
inches
Height to top of AC roof guard-88 inches
Track width with winter tires-49.5 inches
Overall width including fenders-50.5 inches
Dimensions are not to exceed the following: Yes
No
Inside turning radius-90 inches
Weight of tractor to be no less than 6,500 lbs
and not more than 7,000lbs
Engine/Electrical:
Yes
No
Engine must be programmed for anti-idle
which shuts off the engine automatically after
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a specified period of time, once the engine has
reached operating temperature.
Engine shall be water cooled by means of a
fan and a radiator which automatically
reverses every few minutes to prevent dirt, salt
and grass clippings from building up on the oil
cool and radiator fins.
A 2 piece cooler is to be supplied for cooling
hydraulic oil and engine coolant.
A wire protection guard must enclose the
engine fan.
PTO drive system to be mechanical by way of
clutch. 11 ½” over-center type is preferred.
Must be electric over hydraulic actuation with
indicator light. Actuation by lever is not
acceptable.
Tractor shall have a 12V system, 200 amp
alternator and main breaker switch protection.
There shall be a battery disconnect switch
inside the engine compartment.
There shall be a 7 prong trailer plug in the rear
panel.
There shall be a 4 prong trailer plug in the rear
panel for powering other electrical
components than lighting.
There shall be a 7” LED digital display screen
with the following indicators:
- Backup camera when in reverse
- Tachometer
- Speedometer
- Hour meter
- Coolant Temperature
- Engine Oil Pressure
- Hydraulic Oil Temperature
- Voltmeter
- Fuel Level
- Turn signals and 4 way flashers
- High/low beams
- Forward/Neutral/Reverse
- Low range/high range
- Warnings for: low hydraulic oil, low
coolant level, air breather service
required, parking brake engaged,
parking regen required
- Seat belt icon
Tractor must utilize multiplex CAN
communication
Wiring harnesses must be professionally
manufactured with terminals which are
machine crimped to ISO standards
Codes and numbers must be shown on all
parts manual exploded views and wiring
schematic drawings and charts
All fuses are to be mini blade type and must
be contained within an IP67 watertight
enclosure
Engine Compartment:
The top hood, two sided panels and rear grill
Comply
Yes
No
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Comments
are to be easily removable without the use of
any tools.
There shall be an air breather precleaner
permanently attached to the top hood
The left side hood panel must have a 2 hinged
access door for access to daily fluid checks,
battery, filters, battery disconnect switch and
main breakers
The top hood shall be made of aluminum
Complete rear grill shall hinge open and lift
off for easy access to clean oil cooler and
radiator. Must be able to lift off when rear
sander attached
There shall be a hinged door for access to the
radiator fill spout
The tractor shall have an all stainless steel
horizontal exhaust system. The DPF and DOC
shall be located over the fender where it is
protected from the environment and behind
the side hood
Transmission:
The tractor shall be propelled by a hydrostatic
transmission and controlled by a single
electronic foot pedal.
A forward/neutral/reverse switch in the
joystick shall be supplied
The tractor shall have a 2 speed mechanical
transmission which provides speed ranges of:
Low Range 0-12 km/hr
High Range 0-32 km/hr
The transmission shift lever inside the cab
must have a neutral position allowing the
tractor to be towed without danger of
damaging the hydrostatic transmission.
Shutoff taps, screws, etc located in the rear
frame will not be accepted. Tractor may be
towed several miles.
Brakes:
Tractor shall have no less than 3 braking
systems, hydrostatic dynamic braking,
hydraulic service brakes and mechanically
actuated emergency/parking brakes
Parking brake is to be applied by way of an
adjustable parking lever. It must be able to
apply the brakes mechanically in an event that
the hydraulic system fails.
The hydrostatic braking is to be programmed
more aggressive when the service brake pedal
is applied
The parking brake must sound a warning
buzzer when applied and a warning message
must appear on the dash display
Yes
No
Comply
Yes
No
Axles/Wheels/Tires:
Shall be Dana model 60 style full float with
track lock differentials (limit slip) front and
rear
Yes
No
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