RFP Student Devices
| Agency: | Guilford County Schools |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17532736159609150 |
| Posted Date: | Mar 11, 2024 |
| Due Date: | Apr 4, 2024 |
| Solicitation No: | 6637 |
| Source: | Members Only |
| QuoteID | Description | Bids Closed | Scope of Work | ||
|
6637
|
RFP Student Devices
|
04/04/2024
|
Attachment Preview
Direct all inquiries to:
Technology RFPQ
techrfpq@gcsnc.com
GUILFORD COUNTY
SCHOOLS
Request for Proposals
Purchasing Department
501 W. Washington Street
Greensboro, NC 27401
Request for Proposals: 6637
Proposal due date: April 4, 2024 @ 2:00
PM
Commodity: Student Devices
NOTICE TO BIDDERS
Proposals, subject to the conditions made a part hereof, will be received at this office 501 W. Washington St.,
Greensboro NC 27401, until 2:00 PM EST on the day of opening for furnishing and delivering the commodity as
described herein. Proposals submitted via facsimile (FAX) machine in response to this Request for Proposals
will not be accepted.
EXECUTION
In compliance with this Request for Proposals (hereafter “RFP”), and subject to all the conditions herein, the
undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are proposed, at
the prices set opposite each item within the time specified herein. By executing this proposal, the undersigned
Vendor certifies that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of its
officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S.
143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I
felony. Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and
belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency. As
required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Vendors for any Contract
awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General
Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify
the work authorization of its employees through the federal E-Verify system.
Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE
REJECTED. Late proposals will not be accepted.
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BIDDER:
STREET ADDRESS:
CITY & STATE & ZIP:
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
AUTHORIZED SIGNATURE:
DATE:
FEDERAL ID OR SOCIAL SECURITY
NO.
P.O. BOX:
ZIP:
TELEPHONE
NUMBER:
FAX NUMBER:
TITLE
E-MAIL:
Offer valid for 60 days from date of proposal opening, unless otherwise stated. After this time, any withdrawal of
offer shall be made in writing, effective upon receipt by Guilford County Schools.
1 Purpose and Background
Guilford County Schools (GCS) is seeking proposals from qualified vendors to provide a comprehensive
solution for the procurement and maintenance of student mobile devices as specified in this RFP.
Proposals for student devices should meet or exceed the RFP outlined specifications and include products,
services, delivery expectations, and warranties. GCS desires to use one-time funding to purchase the devices
upon award.
2 General Information
This RFP is comprised of the base proposal document, any attachments, and any addenda released before
contract award. All attachments and addenda released for this RFP in advance of any Contract award are
incorporated herein by reference. Proposals shall be submitted in accordance with the terms and conditions of
this RFP and any addenda issued hereto.
2.1 Taxes
Guilford County Schools is NOT tax-exempt. Unless otherwise indicated, tax must be computed and added
to your proposal. Any itemized shipping charges are also subject to tax. When invoiced, tax should be
invoiced as a separate line item.
2.2 Minority and Women Owned Business Enterprise (MWBE)
The Guilford County Board of Education awards public contracts without regard to race, religion, color, creed,
national origin, sex, age or handicapped condition as defined by North Carolina General Statutes, 168A-3.
The Guilford County Board of Education promotes full and equal access to business opportunities with
Guilford County Schools. Minority businesses are encouraged to submit proposals for this project. All
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Vendors shall have a fair and reasonable opportunity to participate in Guilford County Schools business
opportunities.
2.3 Insurance
2.3.1 Certificate of Insurance
Each Vendor shall furnish Guilford County Schools a certificate of insurance showing that the required
workmen's compensation and public liability insurance are carried by the Vendor. The certificate of
insurance should show that it is issued to or at the request of the Guilford County Board of Education,
Greensboro, North Carolina. All insurance carriers shall be licensed to do business in North Carolina or
approved to issue insurance coverage by the Commission of Insurance of North Carolina.
The certificate of insurance shall include substantially the following provision: “The insurance policies to
which this certificate refers shall not be altered or canceled until after ten (10) days' written notice of such
cancellation or alteration has been sent by certified mail to the Guilford County Board of Education,
Greensboro, North Carolina.”
2.3.2 Public Liability Insurance
The Vendor shall maintain public liability insurance covering his liability for bodily injury and property
damage which may arise from his operations, contractual obligations, products and completed operations,
as well as operations performed by independent Vendors, in not less than the following amounts:
1.A combined single limit (CSL) of $1,000,000 each occurrence, or
2.A $1,000,000 limit for Bodily Injury Liability, and $1,000,000 limit for Property Damage Liability.
An occurrence form of policy will be required, and the certificate of insurance submitted by the Vendor
must be personally signed by a resident licensed agent of each of the companies listed on that form.
2.3.3 Worker's Compensation Insurance
The Vendor shall maintain during the life of his contract all such workmen's compensation insurance as is
or may be required by the laws of North Carolina.
2.4 Terms and Conditions
It shall be the Vendor’s responsibility to read the instructions, terms and conditions, all relevant exhibits and
attachments, and any other components made a part of this RFP and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other
changes that may be issued relating to this RFP. All proposers are hereby notified that they must have the
proper license as required under the North Carolina laws. The award of a contract under this solicitation may
be paid with federal funding. Funding is contingent upon compliance with all terms and conditions of funding
award. All prospective Vendors shall comply with all applicable federal laws, regulations, executive orders,
FEMA requirements and the terms and conditions of the funding award. In addition, Vendors providing
proposals shall be responsible for complying with state law and local ordinances.
3 Specific Information
3.1 Pre-Proposal
A Pre-Proposal meeting will not be held for this RFP.
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3.2 RFP Questions
Upon review of the RFP and documents, Vendors may have questions to clarify or interpret the RFP to
submit the best proposal possible. All Vendor questions should be submitted prior to March 21, 2024 by
12:00 PM (EST).
Questions must be submitted via email to the contact email in the title box of the title page. Email subject
should read “RFP 6637 Questions.” Email body should include a reference to the applicable RFP section.
Multiple questions may be submitted in a single email.
Questions received prior to the question deadline above, Guilford County Schools’ responses, and any
additional items deemed necessary by Guilford County Schools will be posted in the form of an addendum.
Any information, instruction or advice provided orally or informally by any Guilford County Schools personnel,
whether made in response to a question or otherwise regarding this RFP, shall be considered not
authoritative or binding. Vendors shall be entitled to rely only on written material contained in an addendum
to this RFP.
3.3 Proposal Submittal
Sealed proposals, subject to the conditions made a part hereof and the receipt requirements described
below, shall be received at the address indicated below, as described herein.
One (1) Original hard copy and one (1) digital, emailed copy of the proposal shall be received in the
Guilford County Schools Purchasing Department by the closing date and time listed in the title box of
the title page. The original hard copy should be addressed in an envelope with the RFP number as
shown below in the mailing instructions. It is the responsibility of the proposer to have the proposal
in the Guilford County Schools Purchasing office by the specified time and date of opening.
*Please be advised that if the original hard copy of the proposal response is not received in the
Guilford County Schools Purchasing Department before the due date and time, the proposal will not
be considered. *
Proposals shall be marked on the outside of the sealed envelope with the Vendor’s name, proposal number
and date and time of opening. If Vendor is submitting more than one proposal, each proposal shall be
submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed
proposals from a single Vendor may be included in the same outer package.
Attempts to submit a proposal via facsimile (FAX) machine or telephone, in response to this Request for
Proposals, will not be accepted. Proposals are subject to rejection unless submitted with the information
above included on the outside of the sealed proposal package.
3.3.1 MAILING INSTRUCTIONS
DELIVERED BY US POSTAL SERVICE OR ANY OTHER MEANS:
RFP # 6637
Velicia Moore, CLGPO
Director - Purchasing
Guilford County Schools Purchasing Department
501 W. Washington Street
Greensboro, NC 27401
Commented [A1]: Change to date when known.
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3.4 References
Guilford County Schools reserves the right to require upon request a list of references from other school
districts or similar service agencies for which the company has provided the services or goods solicited in this
RFP. Guilford County Schools may contact these users to determine quality level. Such information may be
considered in the evaluation of the proposal.
4 Award and Proposal Evaluation
4.1 Review and Award
It is the intent of Guilford County Schools to award this RFP to the responsible Vendor(s) who best match(es)
the needs of Guilford County Schools. Guilford County Schools reserves the right to reject any or all
proposals presented and to waive any informalities and irregularities. Award of this RFP may be in whole or
in part as deemed to be in the best interest of Guilford County Schools. All projects are awarded contingent
upon funding.
4.2 Evaluation Criteria
Guilford County Schools will review all potential Vendor responses and reserves the right to contact Vendor
for RFP clarification as part of the evaluation process.
5 RFP GENERAL
Part 1 PURPOSE
1.1. Guilford County Schools (GCS) is seeking proposals from qualified vendors to provide a comprehensive
solution for the procurement and maintenance of student mobile devices as specified in this RFP.
Proposals for student devices should meet or exceed the RFP outlined specifications and include
products, services, delivery expectations, and warranties. GCS desires to use one-time funding to
purchase the devices upon award.
1.2. This Request for Proposal (“RFP”) describes, in detail, the product/service and warranties required, and
the required ability of the vendor to provide them.
1.3. The specifications listed in this RFP are minimums. Vendors should include in their responses any
specifications superior to those listed in the RFP or that the Vendor believes would enhance the
products or warranties provided to Guilford County Schools.
1.4. RFP Timeline
A. The expected timeline is below. Adjustments to the timeline may be made.
1. RFP posted: March 14, 2024.
2. Questions Due: March 21, 2024.
3. Addendum: March 26, 2024.
4. Proposals Due: April 4, 2024 before 2:00 PM.
Part 2 DEFINITIONS
2.1. “GCS” refers to Guilford County Schools.
2.2. “GCS Workdays” means weekdays on which GCS is not closed and 12-month employees are required
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