Bond Technology Hardware Equipment
| Agency: | Guilford County Schools |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17532775659941362 |
| Posted Date: | Apr 16, 2024 |
| Due Date: | Apr 26, 2024 |
| Solicitation No: | 6651 |
| Source: | Members Only |
| QuoteID | Description | Bids Closed | Scope of Work | ||
|
6651
|
Bond Technology Hardware Equipment
|
04/26/2024
|
Attachment Preview
Direct all inquiries to:
Velicia Moore
gaddyv@gcsnc.com 336-370-3240
GUILFORD COUNTY SCHOOLS
Invitation for Bids
Purchasing Department
501 W. Washington Street
Greensboro, NC 27401
Invitation for Bids.: 6651
Bid due date: April 26, 2024
Commodity: Technology Hardware
Equipment
NOTICE TO BIDDERS
Sealed bids, subject to the conditions made a part hereof, will be received by the Guilford County
Schools Purchasing Dept. until 2:00 pm Friday April 26, 2024, at gaddyv@gcsnc.com for
furnishing and delivering the commodity as described herein. Bids submitted via facsimile (FAX)
machine in response to this Invitation for Bid will not be accepted.
EXECUTION
In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the
undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are
bid, at the prices set opposite each item within the time specified herein. By executing this bid, the
undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S. 143-
54), that none of its officers, directors, or owners of an unincorporated business entity has been
convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the
Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth
in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this bid, the
undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency. As required by G.S. 143-
48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract
awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC
General Statutes, including the requirement for each employer with more than 25 employees in North
Carolina to verify the work authorization of its employees through the federal E-Verify system.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late
bids will not be accepted.
Ver: 10/04/17
BIDDER:
STREET ADDRESS:
CITY & STATE & ZIP:
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
AUTHORIZED SIGNATURE:
DATE:
FEDERAL ID OR SOCIAL SECURITY
NO.
P.O. BOX:
ZIP:
TELEPHONE
NUMBER:
FAX NUMBER:
TITLE
E-MAIL:
Offer valid for 120 days from date of bid opening, unless otherwise stated. After this time, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this IFB.
1.0 PURPOSE AND BACKGROUND
Audio Visual Equipment as described. NO SUBSTITUTIONS
2.0 GENERAL INFORMATION
This IFB is comprised of the base bid document, any attachments, and any addenda released before
contract award. All attachments and addenda released for this IFB in advance of any Contract award
are incorporated herein by reference. Bids shall be submitted in accordance with the terms and
conditions of this IFB and any addenda issued hereto.
TAXES
Guilford County Schools is NOT tax-exempt. Unless otherwise indicated, tax must be computed and
added to your bid. Any itemized shipping charges are also subject to tax. When invoiced, tax should
be invoiced as a separate line item.
MINORITY AND WOMEN OWNED BUSINESS ENTERPRISE (MWBE)
The Board of Education awards public contracts without regard to race, religion, color, creed,
national origin, sex, age or handicapped condition as defined by North Carolina General Statutes,
168A-3. GCS Board of Education promotes full and equal access to business opportunities with
Guilford County Schools. Minority businesses are encouraged to submit bids for this project. All
vendors shall have a fair and reasonable opportunity to participate in GCS business opportunities.
Ver: 05/31/18
INSURANCE
Certificate of Insurance
Each vendor shall furnish GCS a certificate of insurance showing that the required workmen's
compensation and public liability insurance are carried by the Contractor. The certificate of
insurance should show that it is issued to or at the request of the Guilford County Board of
Education, High Point, North Carolina. All insurance carriers shall be licensed to do business in
North Carolina or approved to issue insurance coverage by the Commission of Insurance of North
Carolina.
The certificate of insurance shall include substantially the following provision: The insurance policies
to which this certificate refers shall not be altered or canceled until after ten (10) days' written notice of
such cancellation or alteration has been sent by certified mail to the Guilford County Board of
Education, High Point, North Carolina.
Public Liability Insurance
The vendor shall maintain public liability insurance covering his liability for bodily injury and
property damage which may arise from his operations, contractual obligations, products and
completed operations, as well as operations performed by independent contractors, in not less
than the following amounts:
1.A combined single limit (CSL) of $1,000,000 each occurrence, or
2.A $1,000,000 limit for Bodily Injury Liability, and $1,000,000 limit for Property Damage
Liability.
An occurrence form of policy will be required, and the certificate of insurance submitted by the
Contractor must be personally signed by a resident licensed agent of each of the companies listed on
that form.
Worker's Compensation Insurance
The Contractor shall maintain during the life of his contract all such workmen's compensation
insurance as is or may be required by the laws of North Carolina.
Terms and Conditions
It shall be the vendor’s responsibility to read the instructions, terms and conditions, all relevant
exhibits and attachments, and any other components made a part of this IFB and comply with all
requirements and specifications herein. Vendors also are responsible for obtaining and complying
with all Addenda and other changes that may be issued relating to this IFB.
3.0 SPECIFIC INFORMATION
BID QUESTIONS
Upon review of the IFB documents, vendors may have questions to clarify or interpret the IFB to
submit the best bid possible. To accommodate the bid questions process, vendors shall submit any
such questions by 5:00 pm Thursday April 18, 2024.
Ver: 05/31/18
Instructions:
Written questions shall be emailed to techrfpq@gcsnc.com by the date and time specified
above. Vendors will enter “IFB #6651 – Questions” as the subject for the email.
Question submittals will include a reference to the applicable IFB section and be
submitted in a format shown below:
Reference
Vendor Question
IFB Section, Page Number
Vendor question…?
Questions received prior to the submission deadline date, GCS’s response, and any additional terms
deemed necessary by GCS will be posted in the form of an addendum. No information, instruction
or advice provided orally or informally by any GCS personnel, whether made in response to a
question or otherwise regarding this IFB, shall be considered authoritative or binding. Vendors shall
be entitled to rely only on written material contained in an addendum to this IFB.
BID SUBMITTAL
Sealed bids, subject to the conditions made a part hereof and the receipt requirements described
below, shall be received at gaddyv@gcsnc.com , as described herein. It is the responsibility of the
bidder to have the bid in to the Guilford County Schools Purchasing Agent by the specified time and
date of opening. Bids shall be marked in the subject line of the email IFB #6651.
Attempts to submit a bid via facsimile (FAX) machine, or telephone in response to this Invitation for bids will
not be accepted.
REFERENCES
Guilford County Schools reserves the right to require upon request a list of references from other
school districts or similar service agencies for which the company has provided the services or
goods solicited in this IFB. GCS may contact these users to determine quality level. Such
information may be considered in the evaluation of the bid.
WARRANTY
Please provide the Manufacturer’s warranty for the product bided.
TRANSPORTATION CHARGES
Free on board (FOB) to designated sites in Guilford County, NC, with all transportation charges
prepaid and included in the bid price.
DELIVERY
All product to be delivered 241 Burgess Road, Greensboro, NC 27409. PLEASE PROVIDE LEAD
TIME ON DELIVERY!
Ver: 05/31/18
4.0 AWARD AND BID EVALUATION
REVIEW AND AWARD
It is the intent of Guilford County Schools (GCS) to award this Invitation for Bids to the responsible
bidder(s) who best matches the needs of GCS. Guilford County Schools reserves the right to reject
any or all bids presented and to waive any informalities and irregularities. Award of this bid may be
in whole or in part as deemed to be in the best interest of GCS. All projects are awarded contingent
upon funding. No bid may be withdrawn after the scheduled closing time for the receipt of bids for a
period of 120 days.
EVALUATION CRITERIA
All qualified bids will be evaluated, and award will be made based on consideration of the following
criteria; the lowest responsive, responsible bidder or best value analysis.
5.0 INVITATIONS FOR BID DOCUMENT
Guilford County Schools is requesting bids from vendors that can provide the specified HPE server
hardware equipment or equivalent. The district is seeking to purchase a total of 52 rack mount
servers that will be installed in 52 different schools. Vendors must be willing to provide individual
invoices for each location.
Guilford County Schools has the following minimum server requirements:
HPE ProLiant DL380 Gen11 server
2U Rack mount chassis
Dual Power Supplies
Single Xeon Processor, 2.5ghz, 16 core
32gigs RAM
RAID 5 Controller
Approximately 3TB of usable storage over at least 3 SSD drives configured
in a RAID 5 configuration.
Dual 10gig SFP ports (Network Card)
2 - 10g multimode fiber SFPs
1 – HPE iLO port for remote management
Guildford County Schools would also like to have a quote to add an optional 5yr parts and phone
support warranty (9x5, Next Business Day) for each server.
TOTAL EQUIPMENT BID PRICE
SHIPPING CHARGES
SUBTOTAL
6.75% SALES TAX
TOTAL COST
BIDS MUST BE SUBMITTED ON THIS FORM.
Ver: 05/31/18
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