RFP Bond Paging/Communication DH Newcomers
| Agency: | Guilford County Schools |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17532933938803131 |
| Posted Date: | Apr 10, 2024 |
| Due Date: | Apr 24, 2024 |
| Solicitation No: | 6646 |
| Source: | Members Only |
| QuoteID | Description | Bids Closed | Scope of Work | ||
|
6646
|
RFP Bond Paging/Communication DH Newcomers
|
04/24/2024
|
Attachment Preview
Direct all inquiries to:
Velicia Moore
gaddyv@gcsnc.com 336-370-3240
GUILFORD COUNTY SCHOOLS
Invitation for Bid
Purchasing Department
501 W. Washington Street
Greensboro, NC 27401
Invitation for Bid: 6646
Bid due date: April 24, 2024
Commodity: Paging/Communications
Equipment & Installation – Doris Henderson
Newcomers School
NOTICE TO BIDDERS
Proposals, subject to the conditions made a part hereof, will be received by the Guilford County
Schools Purchasing Dept. at 501 W. Washington St., Greensboro, NC 27401, until 2:00 pm EST
on Wednesday April 24, 2024 furnishing and delivering the commodity as described herein. Bids
submitted via facsimile (FAX) machine in response to this Invitation for Bids will not be accepted.
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the
undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are
bid, at the prices set opposite each item within the time specified herein. By executing this bid, the
undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S. 143-
54), that none of its officers, directors, or owners of an unincorporated business entity has been
convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the
Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth
in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this proposal, the
undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency. As required by G.S. 143-
48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract
awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC
General Statutes, including the requirement for each employer with more than 25 employees in North
Carolina to verify the work authorization of its employees through the federal E-Verify system.
Failure to execute/sign proposal prior to submittal shall render bid invalid and it WILL BE REJECTED.
Late proposals will not be accepted.
Ver: 10/04/17
BIDDER:
STREET ADDRESS:
CITY & STATE & ZIP:
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
AUTHORIZED SIGNATURE:
DATE:
FEDERAL ID OR SOCIAL SECURITY
NO.
P.O. BOX:
ZIP:
TELEPHONE
NUMBER:
FAX NUMBER:
TITLE
E-MAIL:
Offer valid for 120 days from date of proposal opening, unless otherwise stated. After this time, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this IFB.
1.0 PURPOSE AND BACKGROUND
Paging/Communications Equipment purchase, and installation as described.
2.0 GENERAL INFORMATION
This IFB is comprised of the base bid document, any attachments, and any addenda released before
contract award. All attachments and addenda released for this IFB in advance of any Contract award
are incorporated herein by reference. Bids shall be submitted in accordance with the terms and
conditions of this IFB and any addenda issued hereto.
TAXES
Guilford County Schools is NOT tax-exempt. Unless otherwise indicated, tax must be computed and
added to your bid. Any itemized shipping charges are also subject to tax. When invoiced, tax should
be invoiced as a separate line item.
MINORITY AND WOMEN OWNED BUSINESS ENTERPRISE (MWBE)
The Board of Education awards public contracts without regard to race, religion, color, creed,
national origin, sex, age or handicapped condition as defined by North Carolina General Statutes,
168A-3. GCS Board of Education promotes full and equal access to business opportunities with
Guilford County Schools. Minority businesses are encouraged to submit bids for this project. All
vendors shall have a fair and reasonable opportunity to participate in GCS business opportunities.
Ver: 05/31/18
INSURANCE
Certificate of Insurance
Each vendor shall furnish GCS a certificate of insurance showing that the required workmen's
compensation and public liability insurance are carried by the Contractor. The certificate of
insurance should show that it is issued to or at the request of the Guilford County Board of
Education, High Point, North Carolina. All insurance carriers shall be licensed to do business in
North Carolina or approved to issue insurance coverage by the Commission of Insurance of North
Carolina.
The certificate of insurance shall include substantially the following provision: The insurance policies
to which this certificate refers shall not be altered or canceled until after ten (10) days' written notice of
such cancellation or alteration has been sent by certified mail to the Guilford County Board of
Education, High Point, North Carolina.
Public Liability Insurance
The vendor shall maintain public liability insurance covering his liability for bodily injury and
property damage which may arise from his operations, contractual obligations, products and
completed operations, as well as operations performed by independent contractors, in not less
than the following amounts:
1.A combined single limit (CSL) of $1,000,000 each occurrence, or
2.A $1,000,000 limit for Bodily Injury Liability, and $1,000,000 limit for Property Damage
Liability.
An occurrence form of policy will be required, and the certificate of insurance submitted by the
Contractor must be personally signed by a resident licensed agent of each of the companies listed on
that form.
Worker's Compensation Insurance
The Contractor shall maintain during the life of his contract all such workmen's compensation
insurance as is or may be required by the laws of North Carolina.
Terms and Conditions
It shall be the vendor’s responsibility to read the instructions, terms and conditions, all relevant
exhibits and attachments, and any other components made a part of this IFB and comply with all
requirements and specifications herein. Vendors also are responsible for obtaining and complying
with all Addenda and other changes that may be issued relating to this IFB.
3.0 SPECIFIC INFORMATION
PRE-BID CONFERENCE
MANDATORY pre-bid site visits are scheduled for:
Monday April 15, 2024 @ 1:00 pm at Doris Henderson Newcomers School, 411 Friendway Road,
Greensboro, NC 27410
BID QUESTIONS
Upon review of the IFB documents, vendors may have questions to clarify or interpret the IFB to
submit the best bid possible. To accommodate the bid questions process, vendors shall submit any
such questions by 5:00 pm EST on Thursday April 18, 2024.
Pre-Proposal Response/Addenda will be issued Friday April 19, 2024, via website.
Ver: 05/31/18
Instructions:
Written questions shall be emailed to techIFBq@gcsnc.com by the date and time specified above.
Vendors will enter “IFB #6646 – Questions” as the subject for the email. Question submittals will
include a reference to the applicable IFB section and be submitted in a format shown below:
Reference
Vendor Question
IFB Section, Page Number
Vendor question…?
Questions received prior to the submission deadline date, GCS’s response, and any additional terms
deemed necessary by GCS will be posted in the form of an addendum. No information, instruction
or advice provided orally or informally by any GCS personnel, whether made in response to a
question or otherwise regarding this IFB, shall be considered authoritative or binding. Vendors shall
be entitled to rely only on written material contained in an addendum to this IFB.
BID SUBMITTAL
Sealed proposals, subject to the conditions made a part hereof and the receipt requirements
described below, shall be received by the GCS Purchasing Department by the closing date and time.
The proposal should be addressed in an envelope with the IFB number as shown below in the mailing
instructions. It is the responsibility of the bidder to have the proposal in the Guilford County Schools
Purchasing office by the specified time and date of opening. Late responses will NOT be accepted.
Attempts to submit a bid via facsimile (FAX) machine, or telephone in response to this Invitation for Bid will
not be accepted.
MAILING INSTRUCTIONS
DELIVERED BY US POSTAL SERVICE OR ANY OTHER MEANS:
IFB No. 6646
Velicia Moore, CLGPO
Purchasing Director
Guilford County Schools
Purchasing Department
501 W. Washington Street
Greensboro, NC 27401
REFERENCES
Guilford County Schools reserves the right to require upon request a list of references from other
school districts or similar service agencies for which the company has provided the services or
goods solicited in this IFB. GCS may contact these users to determine quality level. Such
information may be considered in the evaluation of the bid.
WARRANTY
Please provide the Manufacturer’s warranty for the product bidded.
Ver: 05/31/18
4.0 AWARD AND BID EVALUATION
REVIEW AND AWARD
It is the intent of Guilford County Schools (GCS) to award this Invitation for Bid to the responsible
bidder(s) who best matches the needs of GCS. Guilford County Schools reserves the right to reject
any or all proposals presented and to waive any informalities and irregularities. The award of this
IFB may be in whole or in part as deemed to be in the best interest of GCS. All projects are awarded
contingent upon funding. No bid may be withdrawn after the scheduled closing time for the receipt
of bids for a period of 120 days.
EVALUATION CRITERIA
All qualified bids will be evaluated, and awards will be made based on consideration of the following
criteria: the lowest responsive, responsible bidder or best value analysis.
5.0 INVITATION FOR BID DOCUMENT
Guilford County Schools is requesting proposals from contractors that can remove all data drops
and install new data cabling for Doris Henderson Newcomers School, plus provide the specified
Valcom and Lightspeed equipment or equivalent including the installation of provided equipment to
the district. The re-wire part of this request will require conduit re-work and fiber optic cable
installation. Vendor responses should consist of both the purchase and installation of a new
Valcom intercom and Lightspeed classroom Audio Enhancement Systems (AES) and the complete
re-wire of all data at Doris Henderson Newcomers School.
Guilford County Schools has the following minimum system requirements for the proposed new
Valcom Intercom/Lightspeed Audio Enhancement systems:
1. Individual room paging from the districts existing VOIP phone system.
2. Pre-recorded emergency audio messages
3. Emergency text notifications to IP clock/speaker displays.
4. LightSpeed classroom audio muting when Valcom paging is activated.
5. Emergency panic button via individual lanyards.
6. Emergency panic button permanently mounted in room.
7. Wireless audio module for existing mobile interactive panel to connect to AES.
8. Multiple bell schedules via zones.
9. Console or map that will display emergency alerts.
10. System should be able to broadcast music from a designated room/location.
11. System should be able to send alerts via email/text messaging for emergency alerts.
12. Fixed wired emergency panic/call button.
Ver: 05/31/18
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