RFQ: Engineering Services for Clear Creek Wastewater Treatment Plant and Collection System

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Agency:	County of Henderson
State:	North Carolina
Level of Government:	State & Local
Category:	M - Operation of Government Owned Facilities
Opps ID:	NBD17533107082782238
Posted Date:	Oct 20, 2023
Due Date:	Nov 2, 2023
Source:	Members Only

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
RFQ: Engineering Services for Clear Creek Wastewater Treatment Plant and Collection System	Thu 11/2/23	Open - accepting bids and proposals	Bid Packet	View Details

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Henderson County

Office of the County Engineer

October 20, 2023

RFQ: Engineering Services for Clear

Creek Sewer Wastewater Treatment

Plant and Collection System

Deadline for Responses: Thursday, November 2, 2023

Time:

1:00 PM EST

Location: Henderson County Historic Courthouse

Address: 1 Historic Courthouse Square

Hendersonville, NC 28792

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Section 1: Purpose

The Henderson County Board of Commissioners are soliciting engineering services of highly

qualified firms for the design, acquisition, permitting, and administration of construction for the

proposed Clear Creek Sewer System’s wastewater treatment plant and collection system.

Section 2: Scope of Work

The firm will design, assist in right of way acquisition, permit, and administer the construction of the

proposed system’s wastewater treatment plant and collection system. Of course, any development

of the wastewater plant is pending approval of a NPDES permit which is anticipated over the next

several months. A very preliminary layout of the plant and collection system layout is included at the

end of this document. The Environmental assessment for the NPDES permit application can be found

at the following link:

https://7a97074f.flowpaper.com/ClearCreekSewerSystemEnvironmentalAssessmentFINAL1/#pag

e=1

The project is funded by the American Rescue Plan Act and all funding requirements shall be met.

Section 3: Proposal Requirements

Proposals shall include the following information:

1. Introduction: A brief description and financial viability of the firm, and its program of

services.

2. Team Experience and Availability: Identify key staff members and describe your experience

in designing comparable projects. This section should include any previous experience

working with the permitting of wastewater treatment plants as well as previous experience

working with local, state, and federal government. Include examples of similar projects

completed by the project team, and a list of all references. For each project listed, please

include the name of the entity and the name and contact information of the person who

would be familiar with the work performed.

Note: A personnel change cannot be made without prior written notice and approval by

Henderson County.

3. Team Organization: Provide an organizational flow chart of the project team, annotated

with a description of relevant qualifications possessed by key personnel. Identify the

project lead and that person’s availability. If applicable, please describe coordination and

relationships with subconsultants.

4. Project Approach: A statement of your firm’s project approach to addressing the proposed

scope of services outlined in this document. Include potential challenges, expected issues of

concern, and a proposed schedule of completing the tasks identified within the RFQ

5. Project Schedule: Shall include a proposed project schedule. The design, acquisition,

permitting and construction must be completed and invoiced by November 30, 2026

to comply with ARPA funding requirements.

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6. Insurance Requirements: Provide a copy of a certificate of insurance which identifies

current levels of professional liability insurance.

7. Fee Schedule: Shall include a fee schedule (hourly rate) of services to be provided by the

project team.

Please note, firms may submit prior work products that show their competence in the engineering

of a wastewater treatment plant and collection system. However, firms may NOT submit work

products or designs for the project described in this RFQ. Firms can NOT submit an estimated total

fee, total contract price, or an estimation of hours involved in completing the project in response to

this RFQ.

Section 4: Submission Requirements

Sealed responses to the Request for Qualifications shall be received until 1:00 PM on Thursday,

November 2, 2023. Three (3) copies of the proposal should be signed by an authorized official and

mailed or delivered in a sealed envelope to the address below. The envelopes should be clearly

marked, “RFQ FOR ENGINEERING SERVICES FOR CLEAR CREEK SEWER WASTEWATER

TREATMENT PLANT AND COLLECTION SYSTEM” and indicate the name of the firm.

Responses must be submitted to:

Henderson County Historic Courthouse

Attn: Marcus A. Jones, PE

1 Historic Courthouse Square

Hendersonville, NC 28792

Section 5: Selection Process

Proposals submitted by the deadline will be evaluated by a selection committee comprised of

representatives and staff from Henderson County. Each firm will be evaluated based upon the

matrix below. The county, at its sole discretion, may interview firms.

Criteria

Project Team

Project Experience

Project Approach

Experience in Federal Funding and

Regulatory Agencies

Project Schedule

Final Score

(a)

Weight

20%

(b)

(a) X (b)

Score (1-5) Weighted Score

Proposals will be evaluated using a standardized scoring system. Each criteria component will

be assigned points ranging from 1 - 5 according to the extent to which the proposed system

meets the stated requirements. The points will be assigned as follows:

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• 5 points: Fully meets.

• 4 points: Meets with minor gaps (no compromise required)

• 3 points: Meets with moderate gaps (some compromise required)

• 2 points: Partially meets with significant gaps (compromise required)

• 1 point: Does not meet.

The points for each criteria component will be multiplied by the percentage weight listed above and

totaled.

Section 6: Standard of Award

The standard of award for this Request for Qualifications will be based on the demonstrated

competence and qualifications of firms to provide a design and permit for the Clear Creek Sewer

Wastewater Treatment Plant and Collection System. Proposals will be reviewed after opening and

will be ranked in order of choice based on selection criteria at which point contract negotiations

will begin with the most qualified firm. Should negotiations fail with the initial qualified firm the

County may, at its discretion, continue negotiations with lower ranked qualified firms. During

negotiation, profit shall be negotiated as a separate element of price. The County shall not be bound

or in any way obligated until both parties have executed a contract. The County reserves the right

to delay the award of a contract or to not award a contract.

The County requests that no Henderson County officials be contacted during this process. Marcus

Jones, County Engineer may be contacted at 828-694-6560 only to clarify questions concerning the

RFQ.

All responses will be considered to the greatest extent possible. However, failure to respond to any

requirements outlined in the RFQ, or failure to enclose copies of the required documents, will

disqualify the proposal. All submittals must be valid for 90 days from the response deadline.

Submissions received after the response deadline will be rejected without exception.

The County reserves the right to reject any or all proposals, waive technicalities and to be the sole

judge of suitability of the services for its intended use as allowed by law and further specifically

reserves the right to make the award in the best interest of the County.

Section 7: Minority and Disadvantaged Business

Pursuant to General Statutes of North Carolina Sections 143-128 and 143-131 as well as 2 CFR 200.321

of the Uniform Administrative Requirements, the County encourages and provides equal opportunity for

Certified Minority and Women- Owned Business Enterprise (MWBE) businesses to participate in all

aspects of the County’s contracting and procurement programs.

For Disadvantaged Business Enterprise requirements, see Minority Business Participation Guidelines

posted under Doing Business with Henderson County at

https://www.hendersoncountync.gov/county/page/doing-business-henderson-county.

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Section 8: Contracting

After the firm is selected, the negotiated contract shall incorporate and be in compliance with all

provisions within Section 9: Terms & Conditions as well as Attachment I: Coronavirus State and Local

Recovery Funds Addendum.

Additionally, the Federal Uniform Guidance policies and procedures adopted by the Henderson

County Board of Commissioners, “Federal Awards Allowable Costs/Cost Principles” as it relates to

the American Rescue Plan Expenditures,

https://www.hendersoncountync.gov/sites/default/files/fileattachments/board_of_commissioners/me

eting/132661/d.b.pdf must be followed as approved by the Henderson County Board of Commissioners,

https://www.hendersoncountync.gov/sites/default/files/fileattachments/board_of_commissioners/me

eting/132671/ca.a.pdf , …and such other and further policies, procedures, and contract addenda

that the County may adopt regarding to expenditures of Fiscal Recovery Funds (State or Local)

under the American Rescue Plan Act, Pub. L. No 117-2.

Notification of compliance with these contract provisions shall be submitted to the Henderson

County Finance Department quarterly from the date of execution of the contract.

Section 9: Terms and Conditions

Any proposal submitted to Henderson County shall be deemed to include all the Terms and

Conditions shown in the document found online at

https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/4261

1/terms_and_conditions_02.23.2022.pdf

These Terms and Conditions, which refer to a “purchase order”, shall be deemed to be included in

any contract entered into as a result of this Request for Qualifications (“RFQ”).

Any attempt by a proposed contracting party (the “Bidder”) under the RFP to exclude any of these

Terms and Conditions shall cause any Proposal made in response to this RFP to be deemed to be

non-responsive (unless Henderson County has notified the Bidder that the funding source for the

goods or work sought under this RFP is not federal funds, in which case those provisions under

number 15 of the Terms and Conditions (and all subparts thereunder) may be excluded from a

Proposal.

Section 10: Funding Source

This request for qualifications is funded in its entirety with Federal Funds from the American

Rescue Plan. 2 CFR Part 200 Federal Uniform Administrative Requirements, Cost Principles, and

Audit is applicable.

Section 11: Attachments

Attachment I: Preliminary Project Layout

Attachment II: Coronavirus State and Local Recovery Funds Addendum

Attachment III: Vendor Information Form

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