ITB: Portable Morgue Trailer
| Agency: | County of Henderson |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17533332337668540 |
| Posted Date: | Apr 19, 2024 |
| Due Date: | May 2, 2024 |
| Source: | Members Only |
| Title | Bid/RFP Closing Date | Bid/RFP Status | Files | View | Bid Awarded To |
| ITB: Portable Morgue Trailer | Thu 5/2/24 |
Open - accepting bids and proposals |
View Details |
Attachment Preview
Henderson County Government
ITB: Portable Morgue Trailer
Date of Issue: April 19, 2024
Bid Due Date: May 2, 2024 at 3:00 PM EST
Direct all inquiries concerning this ITB to:
Doug Guffey
Purchasing Agent
Phone: 828-694-5023
Email: hcpurchasing@hendersoncountync.gov
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BID FORM
GENERAL
Pursuant to the General Statutes of North Carolina informal bids, subject to the conditions and
specifications herein, are invited for the purchase of a portable morgue trailer. Bids may be submitted
via email to hcpurchasing@hendersoncountync.gov or via mail to the Henderson County Finance
Department, 113 N Main St, Hendersonville N.C. 28792. Bids will be due on May 2, 2024, by 3:00 PM
EST.
PRICING
The bidder has carefully examined the annexed form of specifications and instructions to bidders and
hereby declares that they will furnish the equipment called for in the manner prescribed in the
specifications and instructions to bidders for the following price:
DESCRIPTION
QUANTITY
UNIT PRICE
EXTENDED
PRICE
1
SALES TAX
GRAND TOTAL FOR ALL GOODS. INCLUSIVE OF SHIPPING AND
SALES TAX TO HENDRSON COUNTY, NORTH CAROLINA
OFFER AND ACCEPTANCE
Henderson County seeks offers for the procurement of the equipment described in this solicitation. The
County’s acceptance of any offer must be demonstrated by execution of the acceptance found below.
Acceptance shall create a contract having an order of precedence as follows: In cases of conflict between
documents comprising the contract, the order of precedence shall be (1) special terms and conditions
specific to this ITB/RFQ, (2) specifications and requitements under the Instruction to Bidders, (3)
Hendeson County Terms and Conditions of this ITB/RFQ, and (4) the agreed portions of the awarded
Vendor’s offer. No contract shall be binding on the County until an encumbrance of funds and preaudit
has been made for payment of the sums due under the contract.
EXECUTION
In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the
undersigned offers and agrees to furnish any or all services or goods upon which prices are offered, at the
price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is
submitted competitively and without collusion.
Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not
acceptable.
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OFFEROR:
STREET ADDRESS:
CITY, STATE & ZIP:
P.O. BOX:
TELEPHONE NUMBER:
ZIP:
TOLL FREE TEL. NO
PRINT NAME & TITLE OF PERSON SIGNING:
AUTHORIZED SIGNATURE:
DATE:
FAX NUMBER:
E-MAIL:
Offer valid for ninety (90), days from date of offer opening unless otherwise stated here: ____ days.
ACCEPTANCE OF OFFER
If any or all parts of this ITB/RFQ are accepted, an authorized representative of Hendeson County shall
affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).
FOR COUNTY USE ONLY
Offer accepted and contract awarded pursuant to Purchase or Contract Order number _________ this
______ day of _____________________, 20____, as indicated on attached certification,
by _____________________________________________ (Authorized representative of Henderson
County).
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Bidders Checklist
☐ Be aware of the bid opening date and time as indicated on the first page of this bid.
☐ All signatures must be by a company officer or agent who is authorized to enter into and sign bid
documents.
☐ Have you read and understood the “Terms and Conditions” and the “Instructions to Bidders” for
submitting a bid?
☐ Have you read and do you completely understand all the specifications of this bid?
☐ Have you submitted the requested number of copies of your bidand included all the requested
literature and specifications?
☐ If an addendum to the specifications was issued, has it been signed and returned with this bid?
☐ Have you enclosed statements explaining any exceptions made to the specifications?
☐ Have you included executed copies of the attachments?
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INSTRUCTIONS TO BIDDERS
Section 1: Purpose
The purpose of this document is to provide general and specific information for the purchase of a
portable morgue trailer. All bids and contracts are governed by Henderson County policy and Section
143-131 of the North Carolina General Statutes.
Section 2: Bid Schedule
Listed below are the dates and times by which stated actions must be taken or completed. The County
may determine, in its sole discretion, that it is necessary to change any of these dates and times. All
listed times are Eastern standard times.
Bid issued
Bids Due
Action
Time
5:00 PM
3:00 PM
Date
04/19/2024
05/02/2024
Section 3: Bid Contact
Any and all questions, concerns, request for additional information, and alternate product
considerations shall be directed to the Henderson County Finance Department to the attention of the
Purchasing Agent:
Doug Guffey
hcpurchasing@hendersoncountync.gov
Section 4: Bidder Questions
The County is not liable for interpretations/misinterpretations or other errors, or omissions made by the
Bidder in responding to this bid. The Bidder shall examine this bid to determine if the County’s
requirements and terms and conditions are clearly stated. If, after examination of the various
requirements and terms and conditions of this bid, the Bidder believes there are any requirements or
terms and conditions which remain unclear or which restrict competition, the Bidder may request, in
writing, that the County clarify the requirement(s) and terms(s) and condition(s) specified by the Bidder.
The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify
the requirements or conditions questioned by the Bidder.
Requests for clarification, technical questions, and approval of alternate products to this bid must be
received by the County no later than the date shown above in Section 2, entitled “Bid Schedule”, under
Deadline for Questions. The Bidders’ failure to request clarification and submit questions by the date in
the bid schedule above shall be considered to constitute the Bidders’ acceptance of all County
requirements and terms and conditions. The County shall issue addenda reflecting questions and
answers to this bid, if any, and shall be posted to the County’s website at
https://www.hendersoncountync.gov/rfps.
Section 5: Objections to the Specifications
It is not the intent of the bid specifications to exclude or limit competition or favor any supplier. If there
is an objection to any of the specifications or requirements listed herein, the bidder must notify Doug
Guffey, Purchasing Agent in writing, stating and listing the specifications and objections, no later than the
date shown above in Section 2, entitled “Bid Schedule”, under Deadline for Questions. If a pre-bid
meeting has been scheduled, any objections must be presented in writing at that time. The objections
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